Code of Ethics
Code of Ethics
2. Compliance
It is the responsibility of all IDEXX employees worldwide to comply with this Code of
Ethics. Failure to comply with this Code and related IDEXX policies will result in
disciplinary action up to and including termination.
3. Reporting Violations
It is the personal responsibility of each employee to report any violations or suspected
violations of the Code of Ethics to his or her supervisor, the General Counsel or the
Chief Executive Officer or, in the case of violations of the Company’s employment
policies, to appropriate Human Resources personnel. In addition, the Company may
provide other means of reporting violations or suspected violations, the establishment
of which will be communicated to employees.
Investigations will be conducted by or under the supervision of the General Counsel.
It is imperative that persons who report violations or to whom reports are made
(other than the General Counsel) not conduct their own preliminary investigations,
unless instructed to do so by the General Counsel or another member of the Legal
Department. In reporting any violation, an employee should provide a description of
the factual basis for the allegation that is sufficient to permit the conduct of an
appropriate investigation. It is IDEXX’s policy that no retaliation may be made
against an employee as a result of his or her reporting of any violation or suspected
violation as provided above.
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1. General Policy CONFLICTS OF
It is the duty of every IDEXX employee to avoid any situation that is, or may appear INTEREST
to be, a conflict of interest between the personal interests of the employee and the
interests of the Company. While it is impossible to anticipate every situation that
might create or lead to such a conflict, certain specific conflicts are addressed below.
If any employee is unsure whether a situation involves, or has the potential to involve,
a conflict of interest with the Company, the employee should consult his or her
supervisor, the General Counsel or the Chief Executive Officer. If an actual or
potential conflict of interest is found to exist, the employee must promptly and
satisfactorily resolve the conflict. Failure to resolve the conflict to the satisfaction of
the Company may be cause for termination.
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6. Trading in Company Securities
Each employee of IDEXX must comply with IDEXX’s Insider Trading Policy. Under
this policy, IDEXX employees are prohibited from trading IDEXX’s stock at any time
that they possess material information concerning the Company that has not yet been
disclosed to the public. In addition, quiet periods, notification requirements and other
restrictions on trading in IDEXX securities are applicable to certain finance, legal and
senior management employees.
2. Discrimination or Harassment
IDEXX is committed to providing a workplace that is free from discrimination and
unlawful harassment. We will not tolerate actions, words, jokes or comments that are
based on an individual’s race, religion, gender identity, sexual orientation, HIV status,
national origin, age, physical or mental disability, veteran status or membership in any
other category protected by law and which tend to create an intimidating, hostile or
offensive work environment.
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5. Employee Personal Information
IDEXX operates on the firm belief of respect for employee privacy and dignity. It is
IDEXX’s policy to acquire and retain only employee personal information that is
required for effective operation of the Company or that is required by law in the
jurisdictions in which we operate. Access to such information will be restricted
internally to those with a recognized need to know to perform their responsibilities for
the Company.
IDEXX will comply with all applicable laws regulating the disclosure of personal
information about employees. In any location where applicable law does not regulate
the release of such information, the Company will have policies designed to protect
such information from unreasonable disclosure.
The Company’s respect for employee privacy dictates that the Company normally will
not be concerned with personal conduct off the job, unless such conduct impairs the
employee’s work performance, affects the safety of other IDEXX employees or affects
the reputation or legitimate business interests of the Company.
3. Confidential Information
IDEXX’s competitive advantage is highly dependent upon its confidential business
information and trade secrets. Each IDEXX employee is required to sign an
Invention and Non-Disclosure Agreement under which the employee agrees to
maintain such information in confidence and to disclose and assign to the Company
any inventions made by such employee in the course of his or her employment with
the Company.
Employees should take all practicable steps to protect IDEXX’s confidential business
information, as well as the confidential information of third parties that is in our
possession. Such confidential information should not be disclosed to any person
outside the Company unless and until an appropriate confidentiality agreement has
been signed by such person. Confidentiality agreements involving the Company may
be signed only by authorized employees. Employees should refer to the Company’s
Contract Signing Guidelines for guidance regarding signing authority.
Additionally, employees should take appropriate precautions to ensure that
confidential or sensitive business information, whether such information is proprietary
to IDEXX or a third party, is not communicated within the Company except to
employees who have a need to know such information to perform their responsibilities
for the Company. Care should be taken that any permitted communications are made
in a manner that is reasonably designed to ensure that such information remains
confidential and is not disclosed to anyone inside or outside the Company who does
not have a need to know such information or who is not obligated to protect
such information. 5
BUSINESS 1. Accounting Practices
PRACTICES The Company will follow generally accepted accounting principles and will maintain
appropriate controls to ensure accurate and timely recording of accounting
transactions. The books of account, budgets, investment evaluations, employee
expense accounts and other similar records must accurately reflect the matters to
which they relate. All assets and liabilities and equity, revenue and expense
transactions of the Company must be carefully and properly accounted for. No
payment of funds of the Company shall be approved or made with the intention or
understanding that any part of such funds shall be used in any manner contrary to the
policies stated herein, or of the supporting documents therefor.
Furthermore, the independent auditors of the Company must have access to all
necessary information to permit them to conduct audits properly. The books and
records of the Company must fully and accurately report the transactions that they
purport to reflect. Supporting and background information, which such auditors may
properly request, must be fully and accurately supplied to them.
2. Product Quality
All operating units of the Company have the responsibility to design, manufacture and
deliver quality products and services. Without limiting the foregoing, the Company’s
products and services should (a) conform to customers’ legitimate needs,
requirements and intended use, (b) comply with applicable government standards and
regulations and (c) comply with applicable industry standards and methods. All
required inspection and testing operations must be completed properly.
All phases of the Company’s product development process must be satisfactorily
completed before a new product will be launched.
These standards of product quality must be reflected in the operating policies and
procedures of all IDEXX operations worldwide.
3. Regulatory Compliance
It is the policy of the Company to conduct its business in compliance with all
applicable federal, state and local laws and regulations, as well as the laws and
regulations of countries and regions outside the United States in which we do
business. It is the responsibility of IDEXX entities worldwide to understand the laws
and regulations applicable to the conduct of their business, and to take steps that are
appropriate to ensure compliance with those laws and regulations.
4. Environment
It is IDEXX’s policy to conduct its operations in a manner that safeguards the
workplace and the natural environment. Management of each of IDEXX’s
operations (within and outside the U.S.) is responsible for establishing and
maintaining policies and procedures that satisfy this requirement.
5. Improper Payments
IDEXX employees shall not make bribes, payments, gifts or gratuities of any kind to
any government official anywhere in the world, whether or not there is an intent to
influence. All IDEXX employees worldwide will comply with the U.S. Foreign
Corrupt Practices Act, which prohibits the making or offering of a payment to any
foreign official to induce that official to affect any governmental act or decision or to
assist the Company in obtaining or retaining business.
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6. Use of Consultants, Representatives and Agents
From time to time the Company may engage consultants, representatives and agents.
Consultants, representatives and agents must agree to (a) maintain the Company’s
confidential business information in confidence, (b) act in a manner that is consistent
with the Company’s Code of Ethics and (c) comply with all laws and regulations
applicable to the performance of services on behalf of the Company.
8. Government Contracting
All IDEXX employees and any consultants used by the Company will comply with the
laws and regulations relating to procurements by federal, state and local government
entities.
Special care must be taken to comply with the unique and special rules of the
government procurement process and to ensure the accuracy of all data submitted to
any government entities. Violation of these rules may subject the Company and its
employees to civil and criminal penalties, including fines, debarment or suspensions or
prison sentences.
The Company also is committed to compliance with foreign government procurement
laws that are applicable to IDEXX’s business activities outside the United States.
9. Business Records
Employees shall retain and dispose of Company records in accordance with
established IDEXX policies and applicable legal and regulatory requirements.
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in which such operation does business. When local customs and business or social
practices vary from the standards contained in IDEXX’s Code of Ethics, it is
permissible to conform to local customs and practices when necessary for the proper
conduct of IDEXX’s business, provided that such variance does not violate the laws of
the U.S. or any other country relevant to the matter.
2. Shareholder Communications
It is the Company’s policy to comply fully with federal and state securities laws. In
this regard, periodic reports and other documents filed by the Company with the U.S.
Securities and Exchange Commission will fully, fairly, accurately and understandably
disclose the information required to be included therein. Similarly, public
communications such as press releases, investor presentations, and website disclosures
will fully, fairly, accurately and understandably describe the matters to which they
relate.
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To enable IDEXX to meet its disclosure obligations, employees in possession of
material non-public information that they have reason to believe may not be known to
senior management have the obligation to bring such information to the attention of
the Company’s Disclosure Committee to ensure that such information is appropriately
disclosed. Material non-public information regarding the Company may only be
disclosed publicly in a manner consistent with IDEXX’s Disclosure Policy by persons
authorized to make such disclosures.
3. Competitive Information
In a highly competitive global marketplace, information about our competitors is a
necessary element of business. However, such information will be obtained only when
there is a reasonable belief that both receipt and use of the information is lawful.