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Intro To PM Software

This document discusses types of project management software and features of Microsoft Project. It outlines advantages of using Microsoft Project for building a project plan, managing a project, and communicating project information. Advantages of using software include accuracy, affordability, and ease of use while handling complexity. Disadvantages include overreliance on software, information overload, and lack of human interaction.

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47 views

Intro To PM Software

This document discusses types of project management software and features of Microsoft Project. It outlines advantages of using Microsoft Project for building a project plan, managing a project, and communicating project information. Advantages of using software include accuracy, affordability, and ease of use while handling complexity. Disadvantages include overreliance on software, information overload, and lack of human interaction.

Uploaded by

syikin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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12/30/2009

Types of Software
 AMS REALTIME projects, Advance Management Solutions.
http://www.amsrealtime.com
 ArtemisViews, Artemis Management Systems
http://www.artemispm.com
 FasTrack Schedule, AEC Software Inc.
http://www/aecsoft.com.
 Microsoft Project.\, MS Project
2007.http://www.microsoft.com
 Primavera Project Planner, PRIMAVERA System Inc.
http://www.primavera.com
 Etc.

Project Management Software


Features
 Different software offers different features and
applications.
 The choice of software depends on the need of the
user and the organization.
 Some basic features of software are:
1. Budgeting and costs control
2. Scheduling
3. Graphic features
4. Data storage and retrieval features
5. Project planning, monitoring and tracking features

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12/30/2009

Microsoft project
 Flexible project management tool that you can use to
control simple or complex projects.
 Schedule and track all activities, can stay on top of
their progress.
 Calculates and creates a working schedule based on
information about :
1. the tasks to be done
2. The people who work on them
3. The equipment and supplies
4. The cost involved

Advantages of Microsoft Project


A. BUILD A PROJECT PLAN
1. Custom outline codes to create an outline structure
with custom codes that match with company’s work
breakdown structure (WBS) codes.
2. Deadline dates to set due dates, by which tasks should
be completed.
3. Task calendars to schedule when tasks can and cannot
be worked on, for example because of equipment
down time.
4. Material resources to calculate the cost of materials,
such as suppliers and other consumable items.

Advantages of Microsoft Project


B. MANAGE A PROJECT
1. Custom fields to identify specific information in fields.
2. Views and tables to display the exact information.
3. Filters and groups to focus on the information that
needs to attention.
4. Network diagram enhancements to customize the
display of the Network Diagram, previously known as
the PERT Chart.
5. View specific information without using add-on tools.

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12/30/2009

Advantages of Microsoft Project


C. COMMUNICATE PROJECT INFORMATION TO
OTHERS
1. Printing and reporting to present project information.
2. Publishing to HTML or to company’s server to allow
others access.
D. GET ASSISTANCE WHILE YOU WORK
1. Project Map can help immediate goals.
2. The tutorial for a 1st user, can learn while you work.
3. Office Assistant can lead to the exact information you
want anytime you have a question.

Advantages of using Software


1) Accuracy
2) Affordability
3) Easy to use
4) Ability to handle complexity
5) Maintainability and modifiability
6) Record keeping

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12/30/2009

Disadvantages of using Software


1) Over reliance on the software (highly
dependent on the software)
2) Information overload
3) Lack of human interactions and
communication
4) Obsessed with the software and spent lots
of time working
5) Higher maintenance costs

See you next week

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