IATF 16949:2016 Documentation Toolkit

https://advisera.com/16949academy/iatf-16949-2016-documentation-toolkit/

Note: The documentation should preferably be implemented in the order in which it is listed here.

Doc. IATF 16949 Mandatory

No. Name of Document
Code requirement document
1 00 Procedure for Document and Record Control 7.5
2 00.1 Appendix 1 – List of Internal Documents 7.5
3 00.2 Appendix 2 – List of External Documents 7.5
4 00.3 Appendix 3 – List of Types of Records 7.5
Appendix 4 – Registry of Records for Detention/ Central
5 00.4 7.5
Archive
6 01 Project Plan
7 02 Quality Policy 5.2
8 02.1 Appendix 1 – Quality Objectives 6.2
9 02.2 Appendix 2 – Corporate Responsibility Policy 5.1.1.1
10 03 Quality Manual 7.5.1.1
Procedure for Determining Context of the
11 04 4.1; 4.2
Organization and Interested Parties
Appendix 1 – List of Interested Parties and Customer
12 04.1 4.2; 4.3.2
Specific Requirements
13 04.2 Appendix 2 – Conformance Evaluation Record 4.2
14 04.3 Appendix 3 – Scope of the Quality Management System 4.3
7.1.2; 7.1.3;
15 05 Procedure for Competence, Training and Awareness
7.2; 7.3
16 05.1 Appendix 1 – Training Program 7.2; 7.2.2
17 05.2 Appendix 2 – Training Record 7.2, 7.3.1
18 05.3 Appendix 3 – Record of Attendance 7.3
19 05.4 Appendix 4 – Operators Job Rotation Matrix 7.2.2
20 05.5 Appendix 5 – Awareness Training Report 7.3, 7.3.1
21 06 Procedure for Addressing Risks and Opportunities 6.1
22 06.1 Appendix 1 – Registry of Key Risks and Opportunities 6.1
23 06.2 Appendix 2 – Contingency Plan 6.1.2.3
24 06.3 Appendix 3 – Procedure for FMEA Risk Assessment 6.1.2.1
25 06.4 Appendix 4 – Design & Process FMEA Form 6.1.2.1
26 06.5 Appendix 5 – Preventive Action Record 6.1.2.2
27 07 Product Safety Procedure 4.4.1.2
28 07.1 Appendix 1 – Product Safety Testing Record 4.4.1.2
29 08 Sales Procedure 8.2

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30 08.1 Appendix 1 – Customer Requirement Review Checklist 8.2.2; 8.2.3
31 08.2 Appendix 2 – Registry of Customer Complaints 8.2
8.2.3.1,
32 08.3 Appendix 3 – Feasibility Study Report
8.2.3.1.1
4.4.1.2; 8.3;
33 09 Procedure for Design and Development
8.3.2;
34 09.1 Appendix 1 – Project Task 8.3.2; 8.3.3
35 09.2 Appendix 2 – Project Plan and Review 8.3.2; 8.3.4;
36 09.3 Appendix 3 – Change Review Record 8.3.6
37 09.4 Appendix 4 – Design Review Minutes 8.3.5
7.1.3.1,
38 09.5 Appendix 5 – Plant and Lines Layout
8.3.5.2
39 09.6 Appendix 6 – Validation Plan 7.1.3.1
40 09.7 Appendix 7 – Control Plan 8.5.1.1
41 09.8 Appendix 8 – List of Alternate Controls 8.5.6.1.1
42 10 Production Part Approval Process Procedure 8.3.4.4
43 10.1 Appendix 1 – PPAP Record 8.3.4.4, 8.3.6
44 10.2 Appendix 2 – Work Instruction Template 8.5.1.2
8.7.1.4,
45 10.3 Appendix 3 – Rework Instruction Template *
8.7.1.5
46 10.4 Appendix 4 – List of Appearance Items 8.6.3
47 11 Procedure for Purchasing and Evaluation of Suppliers 4.4.1.2; 8.4
8.4.1;
48 11.1 Appendix 1 – Checklist for Evaluation of Suppliers 8.4.1.1,
8.4.1.2
49 11.2 Appendix 2 – List of Approved Suppliers 8.4.1
50 11.3 Appendix 3 – Registry of Complaints about Suppliers 8.4
51 11.4 Appendix 4 – Request and Order for Purchasing 8.4.1
52 11.5 Appendix 5 – Incoming Inspection Control Plan and Log 8.4.2 **
53 12 Procedure for Production and Service Provision 8.5
54 12.1 Appendix 1 – Production Scheduling and Follow Form 8.5.1.7
8.5.6; 8.5.2;
55 12.2 Appendix 2 – Production Change Review Record Form
8.6
56 12.3 Appendix 3 – First and Last Part Approval Form 8.5.1.3
8.7.1.1,
57 12.4 Appendix 4 – Internal Failures Report Form
8.7.1.2
58 12.5 Appendix 5 – Deviation Request and Approval Form 8.7.1.1
59 12.6 Appendix 6 – Production Restart Checklist 8.5.1.4
60 12.7 Appendix 7 – Inventory Form 8.5.4, 8.5.4.1

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 Appendix 8 – Notification to a Customer about Changes
61 12.8 8.5.3
on their Property
62 12.9 Appendix 9 – Quality Plan 8.5
63 13 Workplace Organization (5S) Procedure 7.1.4, 7.1.4.1
64 13.1 Appendix 1 – Workplace Organization (5S) Audit Form 7.1.4, 7.1.4.1
65 14 Warehousing Procedure 8.5.4; 8.5.4.1
Appendix 1 – Record of Warehousing Parameters
66 14.1 8.5.4
Control
Procedure for Management of Nonconformities and
67 15 8.7; 10.2
Corrective Actions
68 15.1 Appendix 1 – Nonconformity Record 8.7; 10.2.2
Appendix 2 – Registry and Status of Nonconformities
69 15.2 10.2.2
and Corrective Actions
70 15.3 Appendix 3 – Problem Solving 8D Template 10.2.3
71 15.4 Appendix 4 – Lesson Learned Template 7.1.6
72 15.5 Appendix 5 – Report of Warranty Failures 10.2.5
73 15.6 Appendix 6 – Warranty Incidents Analysis Report 10.2.5
74 15.7 Appendix 7 – Product User Instruction Template 10.2.5
7.1.5.2;
Procedure for Equipment Maintenance and Measuring
75 16 8.5.1.5;
Equipment
8.5.1.6
76 16.1 Appendix 1 – List of Equipment 7.1.5.2.1
Appendix 2 – Plan for Preventive Maintenance of
77 16.2 7.1.5
Equipment
8.5.1.5,
78 16.3 Appendix 3 – MTBF and MTTR Downtime Dashboard
8.5.1.6
79 16.4 Appendix 4 – Maintenance and Calibration Record 7.1.5.2
8.5.1.5,
80 16.5 Appendix 5 – Maintenance Work Instruction Template
8.5.1.68
81 17 Procedure for Control of Gauges 7.1.5.1.1
82 17.1 Appendix 1 – Measurement System Analysis Plan 7.1.5.1.1
83 17.2 Appendix 2 – Measurement System Analysis Form 7.1.5.1.1
8.5.1.5,
84 17.3 Appendix 3 – Red Rabbits List
8.5.1.6
85 18 Laboratory Management Procedure 7.1.5.3
86 18.1 Appendix 1 – Internal Laboratory Scope 7.1.5.3.1
87 18.2 Appendix 2 – External Laboratory Acceptance Checklist 7.1.5.3.2
88 18.3 Appendix 3 – Test Schedule Form 7.1.5.3
89 19 Procedure for Measuring Customer Satisfaction 9.1.2
90 19.1 Appendix 1 – Customer Satisfaction Questionnaire 9.1.2
91 19.2 Appendix 2 – Report of Customer Satisfaction 9.1.2

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 92 19.3 Appendix 3 – Monitoring of Customer Satisfaction 9.1.2
93 19.4 Appendix 4 – Customer Satisfaction Dashboard 9.12
94 20 Procedure for Internal Audit 9.2
95 20.1 Appendix 1 – Internal Audit Program 9.2.2.2
96 20.2 Appendix 2 – Internal QMS Audit Checklist 9.2.2.1
97 20.3 Appendix 3 – Manufacturing Process Audit Checklist 9.2.2.3
98 20.4 Appendix 4 – Product Audit Checklist 9.2.2.4
99 20.5 Appendix 5 – Second Party Audit Checklist 8.4.2.4.1
100 20.6 Appendix 6 – Internal Audit Report for QMS Audits 9.2.2
101 20.7 Appendix 7 – List of Qualified Internal Auditors 7.2.3
102 21 Procedure for Continual Improvement 10.1
103 21.1 Appendix 1 – Statistical Process Control Form 9.1.1.2
104 21.2 Appendix 2 – Capability Form 9.1.1.2
105 22 Procedure for Management Review 9.3
106 22.1 Appendix 1 – Matrix of Key Performance Indicators 9.1.3
107 22.2 Appendix 2 – Data Analysis Report 9.1.3
108 22.3 Appendix 3 – Management Review Minutes 9.3.3

* The document is not mandatory if the organization does not perform rework and repair activities.

** The document is not mandatory if incoming inspection is not performed, and alternative methods
are applied (e.g. PPAP before serial phase, then JIT deliveries).

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