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PROJECT PROPOSAL FORM

* To be completed by the Post

Project Title

Which Programme is the funding being Prosperity Fund

sought from *
Insert fund name
Project Code *
To be added once the Project has been approved Embassy to Complete
and the code is provided by the Programme Team
Is the Project ODA eligible * Yes/No Embassy to Complete

ODA Codes * Input Sector Code Embassy to Complete

To be added by Post using guidance in Annex 2
and 3 of “OECD’s ODA Reporting Guidance”. Channel of Delivery Code Embassy to Complete

Cost FY16/17 £
What is the TOTAL cost of the Project
Cost to FCO £ Cost to Co-funders £
Please detail the cost to the FCO and, if
FY 17/18 £
relevant the cost to co-funders
Cost to FCO £ Cost to Co-funders £

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Part A: To be completed by the Project Implementer

Project Title

Purpose
This must be NO MORE than one sentence, clearly
setting out the “change” to be delivered

Context and Need for the Project

In no more than 200 words, provide the
background to the issue this project will change,
what the expected final Outcome will be, and
(where applicable) why the UK should fund this
project

Short Project Summary

In no more than 200 words explain what the project
plans to achieve and how (setting out how the
Outputs will deliver the Purpose/Objective, and how
the activities will deliver each relevant Output), and
what difference will it make on the ground over the
next few years?
This question will be looked at again during any Evaluation of
this project, and when an Impact Report is done. The success of
the project will largely be judged on what is said here

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Cost
What is the TOTAL cost of the Project FY 16/17 £

Please detail the cost to the FCO and, if Cost to FCO £ Cost to Co-funders £
relevant the cost to co-funders
If relevant, please provide costs for future Financial FY 17/18 £
years. Please note, the cannot guarantee funding
for future years
Cost to FCO £ Cost to Co-funders £
Project funds are paid quarterly in arrears.
Co-Funding Yes / No
Has funding for this project been sought from other
donors (EU, DfID, other countries), Private
institutions or the host government?
If Yes, please provide details including source and
amount. If No, why not, and were options for doing
so explored?
Timing Planned start Planned completion
date: date:

PLEASE ATTACH A FULL ACTIVITY BASED BUDGET (in Excel). Proposals without an activity based budget will not be considered
The Activity Based Budget must match the activities and timings set out below

Will the Implementing Partner be sub- Yes/No

contracting any other agencies to carry out
elements of the project activities? If Yes,
please provide details
Good procurement procedures must be followed –
please refer to Annex C of the FCO Grant Contract

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Implementing Agency
Name; Address; Telephone Numbers;
Email; Website

Country or countries covered

Have you bid for funding from the FCO

in the past three years?
Please provide details of any bids made
and/or projects implemented

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Project Plan
Based on the information provided in the Summary, use the table below to set out the Purpose, Outputs and Activities to be delivered. Give the Indicator(s) for the
Purpose and each Output, along with the Baseline information, what the target to be reached is, and when it will be delivered by, along with milestones (checkpoints) at
which progress will be measured.
This will allow you to monitor and measure progress throughout the Project, and provide clear evidence of the Project’s success
Indicator = what will be measured (eg the number of people who will be trained; the increase in positive perceptions of an issue)
Baseline = the current status (eg no training exists; current perceptions are x% positive)
Sources = where will the information on the baseline data and targets come from (eg data from research carried out by the implementer; open source data)
Milestones = the key points at which progress will be tracked (can be specific dates/events or the regular quarterly reports – but provide indicative dates for the latter)
Target = what the project will deliver (eg 100 people trained; 50% increase in positive perceptions)
Date = the date by which it will be delivered

Purpose/Objective: eg: To strengthen the capacity of Country X’s Ministry of ...... to reduce instances of fraud in processing of applications

Indicator(s) Baseline Sources Milestones Target & Date

1. Changes in fraud detection 1. Xx no. per year Ministry of Home Affairs Human 1. xx% increase from baseline by .... 1. xx% increase from baseline by xx
rates Resources Department date (eg end of project)
Output 1: eg: Training programme delivered

Indicator(s) Baseline Sources Milestones Target & Date

e.g. Number of staff trained and 0 Ministry of Home Affairs Human x.x.2015 When course content agreed 100 staff trained and certified by ...
certified Resources Department x.x.2015 When first course delivered
etc...
Activities linked to Output 1 1.1
1.2
1.3
etc..
Output 2:

Indicator(s) Baseline Sources Milestones Target & Date

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Activities linked to Output 1 2.1

2.2
2.3
etc..
Output 3:

Indicator(s) Baseline Sources Milestones Target & Date

Activities linked to Output 3 3.1

3.2
3.3

ADD MORE LINES AS NEEDED

Sustainability
How will the project ensure benefits are
sustained once the project funding
ends?

Monitoring How will the monitoring be carried out and by whom eg site visits, regular meetings etc
Please note that the Grant Contract
specifies the need for (at least)
quarterly reporting on progress and
finances

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Risks Risk Impact Like- Management Escalation Point

What are the key risks in Low/ lihood How will the risk be managed and monitored, At what stage will the
implementing this project and how Medium/ L/M/H what are the mitigating actions, and who is the management of this risk
are you going to manage them High risk owner need to be escalated
Add more lines as required

Larger/higher value projects will

require a full Risk Management
Strategy. You should consider
whether one is needed for this
project.
You should also think here about
when risks should be escalated

Stakeholders Stakeholders Interest Influence Engagement / Communications plan Owner

Who are the people or groups with L/M/H L/M/H (How to engage, how often and who by/who to)
an interest in this project and who
will be affected by it and/or can
influence its success either
positively or negatively?
How will you manage your
engagement with them
Add more lines as required

Larger/higher value projects will

require a full Stakeholder
Engagement & Communications
Strategy. You should consider
whether one is needed for this
project.

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Beneficiary Groups
Describe the level of participation of
beneficiary group(s) in planning the
project
Does the plan reflect the
wishes/needs of the beneficiaries

[Beneficiaries are those

organisations, groups or individuals
who are benefitting from the change
that the project will deliver]

Signature of Implementing
Agency Lead Contact
Date

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Part B: To be completed by Post

What Programme Objectives Programme

does this project help meet
Country Business Plan

Prosperity Fund only: • Investment in infrastructure and hu-

Intermediate outcome man capital
from the PF Theory of (inc. health and education)
Change • Innovation and Knowledge Trans-
fer including of Low-Carbon Tech-
nologies
Enhanced ability to develop and
adopt new technologies, including by
promoting knowledge spillovers
• Trade, Financial and Economic Re-
form
Strengthened policy and regulatory
environment to promote efficient and
integrated markets
• Policy and Regulatory Capacity
Strengthened country capacity to
design and implement pragmatic
policies and regulation.
• Ease of Doing Business
Demonstrated Government
commitment to improve institutional
and business culture.
How will this project help to
deliver that Objective

Contact name and details at Post

Primary Purpose
Primary Purpose of the Prosperity
Fund is to promote the prosperity
of countries outside the UK, in a
way that is likely to contribute to
poverty reduction. Please explain
how this project is likely to meet
that requirement.
Secondary benefit
The Secondary Benefit of the
Prosperity Fund is the strengthen-
ing of opportunities for interna-
tional business, including UK
companies. Please explain how
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this project is likely to meet that

requirement.
How have lessons learned from
previous similar projects been
taken into consideration in the
development of this idea
What consideration has been
given to an exit strategy to
ensure that the project does not
create dependence? Please
provide details
Evaluation
Will this project be evaluated? Yes / No:
Projects over £500,000 must be
evaluated, and this should happen within
6-12 months of the Project Completion When:
Report being submitted to London
Yes / No:
For Projects between £100,000 and
£500,000 please highlight to the
Programme Team if you think it would be
useful for this Project to be evaluated.
Please ensure that a decision is made with the Programme Team and the evaluation is added to the evaluation plan. Funding for
Project Evaluations will have to come from the Programme budget

The Implementer
Provide details of any previous
work with the Implementing
Agency, and relevant background
information on financial,
reputational, organisational etc
issues

Cross Cutting Issues

What additional impact will the project have on issues such as the
environment, diversity and human rights?
Please note both positive and negative possible impacts

For ODA projects: Are you satisfied that the proposed Yes / No. Please include examples where
activity will promote gender equality? If this is not possible, possible.
are you satisfied it will not contribute to further gender
inequality?
Human rights (HR) assessment Yes / No
For projects in the security and justice sectors: Have you
completed an assessment under the Overseas Security &
Justice Assistance Guidance?
Please summarise the results including the key risks and
mitigation measures and overall rating
For other projects: Do you consider that there is a serious If YES what is the risk:
risk that the assistance might directly or significantly
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contribute to a violation of human rights and/or IHL?

CHECKLIST
Consultancy Value Programme Yes/No
Are consultants being used in the delivery of this Project? If yes, please
ensure that you check the requirements within the CVP on Corporate
Procurement Group’s Sharepoint site
Marketing & Advertising Freeze Yes/No
Will elements of the Project include Marketing or Advertising products
and services that are externally procured i.e. will incur cost to FCO. If
yes, refer to the guidance on the Comms & Engagement Sharepoint site
and complete the necessary clearance forms
TV & Film Production Yes/No
Is the project producing any television programmes or films (including
documentaries)? If yes, you must seek approval from the relevant junior
minister’s private office.
Advance Payments Yes/No
Will the implementer require payments in advance? If Yes, please
complete the Advance Payment request Form (Programme Office’s
Sharepoint site) as early as possible. Please note, advance payments
will ONLY be made where there is a clear justification
Open competition Yes/No
Has the project been part of an open Bidding Round or Tender process?
If not you should refer to your programme team in the first instance to
make sure you comply with competition requirements.
Gifting Yes/No
Will any of the goods procured during the project become the property of
the implementer or beneficiary? If Yes, please consult the Gifting &
Granting Guidance (Programme Office’s Sharepoint site). Please note,
goods purchased during a project will usually remain the property of
HMG and will need to be disposed of in accordance with guidance
Contract
There must be a signed contract in place between FCO and the
implementer, prior to any activities commencing. Please ensure that the
implementer is aware of the content of the Contract well in advance of
having to sign. Please refer to guidance on Grant Contracts
(Programme Office’s Sharepoint site).
If the project is being implemented by a commercial organisation/
business, please see CPG’s Sharepoint site for guidance on
Commercial Contracts.
Due Diligence
Reasonable checks must be made on the potential implementing
organisation prior to initiating the project and your findings recorded (see
Programme Office Sharepoint site). Please confirm that checks will be /
have been carried out.

Can this project be referred to

publicly, or are there sensitivities that
would preclude publicity.
If public, please provide an unclassified
form of words describing the project,
which can be used in briefing materials.

Comments from policy lead

either geographical or thematic
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Does the project have your

support?
Date of Post Programme Board
at which the bid was approved
Comments from Post
Programme Board
[Note: All bids must be appraised
by the Post Programme Board]
Include here, information on why the
Project was approved, plus any
conditions that were attached.
Signature of Board Chair
Date

Comments from London

Programme Board (if
applicable)

Date

Contact name and details at Post

In addition to the “need for the

Project” set out above, what
benefit will the Project deliver
for the UK?
Please note that if the Project is ODA
eligible the primary purpose of the
Project must be the development of the
host country.
How have lessons learned from
previous similar projects been
taken into consideration in the
development of this idea
What consideration has been
given to an exit strategy to
ensure that the project does not
create dependence? Please
provide details
Evaluation
Will this project be evaluated? Yes / No:
Projects over £500,000 must be
evaluated, and this should happen within
6-12 months of the Project Completion When:
Report being submitted to London

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Yes / No:
For Projects between £100,000 and
£500,000 please highlight to the
Programme Team if you think it would be
useful for this Project to be evaluated.
Please ensure that a decision is made with the Programme Team and the evaluation is added to the evaluation plan. Funding for
Project Evaluations will have to come from the Programme budget

The Implementer
Provide details of any previous
work with the Implementing
Agency, and relevant background
information on financial,
reputational, organisational etc
issues

Cross Cutting Issues

What additional impact will the project have on issues such as the
environment, diversity and human rights?
Please note both positive and negative possible impacts

For ODA projects: Are you satisfied that the proposed Yes / No. Please explain briefly how.
activity is likely to contribute to a reduction in poverty?
For ODA projects: Are you satisfied that the proposed Yes / No. Please include examples where
activity will promote gender equality? If this is not possible, possible.
are you satisfied it will not contribute to further gender
inequality?
Human rights (HR) assessment Yes / No
For projects in the security and justice sectors: Have you
completed an assessment under the Overseas Security &
Justice Assistance Guidance?
Please summarise the results including the key risks and
mitigation measures and overall rating
For other projects: Do you consider that there is a serious If YES what is the risk:
risk that the assistance might directly or significantly
contribute to a violation of human rights and/or IHL?

CHECKLIST
Consultancy Value Programme Yes/No
Are consultants being used in the delivery of this Project? If yes, please
ensure that you check the requirements within the CVP on Corporate
Procurement Group’s Sharepoint site
Marketing & Advertising Freeze Yes/No
Will elements of the Project include Marketing or Advertising products
and services that are externally procured i.e. will incur cost to FCO. If
yes, refer to the guidance on the Comms & Engagement Sharepoint site
and complete the necessary clearance forms
TV & Film Production Yes/No
Is the project producing any television programmes or films (including
documentaries)? If yes, you must seek approval from the relevant junior
minister’s private office.
Advance Payments Yes/No
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Will the implementer require payments in advance? If Yes, please

complete the Advance Payment request Form (Programme Office’s
Sharepoint site) as early as possible. Please note, advance payments
will ONLY be made where there is a clear justification
Open competition Yes/No
Has the project been part of an open Bidding Round or Tender process?
If not you should refer to your programme team in the first instance to
make sure you comply with competition requirements.
Gifting Yes/No
Will any of the goods procured during the project become the property of
the implementer or beneficiary? If Yes, please consult the Gifting &
Granting Guidance (Programme Office’s Sharepoint site). Please note,
goods purchased during a project will usually remain the property of
HMG and will need to be disposed of in accordance with guidance
Contract
There must be a signed contract in place between FCO and the
implementer, prior to any activities commencing. Please ensure that the
implementer is aware of the content of the Contract well in advance of
having to sign. Please refer to guidance on Grant Contracts
(Programme Office’s Sharepoint site).
If the project is being implemented by a commercial organisation/
business, please see CPG’s Sharepoint site for guidance on
Commercial Contracts.
Due Diligence
Reasonable checks must be made on the potential implementing
organisation prior to initiating the project and your findings recorded (see
Programme Office Sharepoint site). Please confirm that checks will be /
have been carried out.

Can this project be referred to

publicly, or are there sensitivities that
would preclude publicity.
If public, please provide an unclassified
form of words describing the project,
which can be used in briefing materials.

Comments from policy lead

either geographical or thematic
Does the project have your
support?
Date of Post Programme Board
at which the bid was approved
Comments from Post
Programme Board
[Note: All bids must be appraised
by the Post Programme Board]
Include here, information on why the
Project was approved, plus any
conditions that were attached.
Signature of Board Chair
Date

Comments from London

Programme Board (if
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applicable)

Date

Useful links:
Programme Office: http://ubs.sharepoint.fco.gov.uk/sites/ops/OU/SPF_Office/default.aspx
Corporate Procurement: http://ubs.sharepoint.fco.gov.uk/sites/finance/procurement/default.aspx
Comms & Engagement: http://restricted.sharepoint.fco.gov.uk/sites/comms/default.aspx

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