ASAP Implementation Methodology

KM DOCUMENT CONTRIBUTION DETAILS

DOCUMENT DETAILS

Name Objective Audience Version Description

<Functional Spec Used for reference All Users 1.0 Template to contribute ERP
Title> FS Reusable objects

CHANGE LOG

Version Date Author Description Approved By

1.0 June 09, 2012 <Author name> New Template <reviewer‘s name>

For any info on this document please contact:

Name Email ID Contact No
Xxxxxx [email protected] Xxxxxx Extn: xxxx

How to use the Template

Blue text is always intended as

instructions, guidelines, explanations, hints, and tips. It has to be removed
when the document is finalized. To provide a consistent representation of this document to the customer,
chapters should not be deleted or inserted. Required additions should be made as sub-chapters to existing chapters.
Chapters that are not relevant should be marked as such (that is, add “not relevant” or “not applicable”).

Be sure to delete these instructions when you have finished!

Instructions:
- Address the localized processes in the newly added section .
- Address the Business process Change requests with appropriate business case and ownership along with impact-
mentioning whether the change is local or global.
- While adding visio’s make sure they are editable.
- Mention the Document version and stakeholders clearly – which helps during the sign off.
- Separate set of documents to be created for India, Bangladesh , China and RAK - Porcelain .
- Follow the naming convention strictly so that documents can be traced back easily.

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ASAP Implementation Methodology

BUSINESS PROCESS DESIGN

DOCUMENT
SUB-TITLE (01_TITLE SUBHEADLINE)

SCENARIO (BUSINESS AREA): <NAME>

BUSINESS PROCESS: < NAME >
INDUSTRIES APPLICABLE: <All Industries> etc
POTENTIAL REUSABILITY AREAS:

PROJECT IDENTIFICATION
Delete Project Identification table if not applicable for the document!
Project Name CPI Project Number
<Project Name>
Customer Name Customer Number
<Customer Name>
SAP Project Manager Customer Project Manager
<SAP Project Manager> <Customer Project Manager>

DOCUMENT IDENTIFICATION
Document Identification Instruction:
 Update document location
Location could be Solution Manager or other relevant project repository
 Update Version, Status, and Date
Possible statuses are Draft, Ready for internal review, Released for customer, Final. You can for example number the
appropriate versions as follows:
o Draft
o Ready for internal review
o Ready for internal review (in case of major changes)
o Released for customer
o Final
 Update classification:
Internal means the document is restricted to SAP internal use only. Confidential means that only a defined group of people
(such as a CDP team and their customer) have access to the document.

Be sure to delete these instructions when you have finished!

Author Document Location (repository/path/name)
<Author> <Document location>
Version Status Date (YYYY-MM-DD) Document Classification
0.1 Final <Date> Confidential

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ASAP Implementation Methodology

REVISION HISTORY
Delete Revision History section below if not applicable for the document!

Version Date Description

0.1 February 4, 2010 <Text here>
0.2

REVIEW AND APPROVAL

Delete Review and Approval section below if not applicable for the document!

Name Date (YYYY-MM-DD)

Customer Project Manager

Name Date (YYYY-MM-DD)

SAP Project Manager

Name Date (YYYY-MM-DD)

Key Stakeholder

Name Date (YYYY-MM-DD)

Key Stakeholder

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ASAP Implementation Methodology

TABLE OF CONTENT

PROCESS DESCRIPTION......................................................................................................................... 5
1.1 Business Process Description ...................................................................................................... 5
1.2 Business Process Diagrams ......................................................................................................... 5
1.3 Process Step Detailed Requirements & Solution .......................................................................... 5
1.4 Locations Where this Business Process is Performed .................................................................. 6
1.5 Key Policies/bOperational Decisions or Logic within the Process ................................................. 6
1.6 SOX Considerations ..................................................................................................................... 6
1.7 Reference to Key Process Changes and Process KPIs ................................................................ 6
1.8 Integration Points ......................................................................................................................... 6
1.9 Potential Future Process Improvements (out of scope for this implementation) ............................ 6
1.10 Localization specific to country and Process ................................................................................ 7
2. FUNCTIONAL SOLUTION .................................................................................................................. 7
2.1 Organization Structure Considerations ......................................................................................... 7
2.2 Master Data Considerations (including all relevant data relationships) ......................................... 7
2.3 System Configuration Considerations........................................................................................... 7
3. TECHNICAL/DEVELOPMENT RELATED ITEMS (WRICEF) ............................................................. 7
3.1 Reporting (operational and analytical) .......................................................................................... 7
3.2 Interfaces ..................................................................................................................................... 8
3.3 Data Conversion / Historical Data................................................................................................. 8
3.4 Enhancements ............................................................................................................................. 8
3.5 Output (e.g. forms) ....................................................................................................................... 9
3.6 Workflow ...................................................................................................................................... 9
4. AUTHORIZATION ............................................................................................................................. 10
5. ORGANIZATIONAL CHANGE RELATED ITEMS ............................................................................ 10
5.1 Change Impact Summary ........................................................................................................... 10
6. BUSINESS PROCESS CHANGE REQUEST ................................................................................... 11

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ASAP Implementation Methodology

Process Description

1.1 Business Process Description

Provide a description of the business process. Please note the variations to the process. If the variations are considerably different
then consider creating a separate document for the other variation.

Process Characteristics
Process Trigger
Process Input
Process Output
Process Owner
Process Volumes
Process Frequencies

1.2 Business Process Diagrams

Refer to ARIS/ Viso diagrams.

1.3 Process Step Detailed Requirements & Solution

This section refers to the ARIS/ Visio model. Process Step Roles, Input and Outputs are captured as part of the process model. This
sections contains a descriptive walk-through of the process. Describe the solution for each step or event and any unique variations to
the step or event and the related design considerations, gaps, configuration and/or development items.

Process Step Description

Ref. to Measure of
Process Step Solution GAP Description
ID Requirements as successful
Description Description (WRICEF ID)
applicable delivery
XX-xx-
001
XX-xx-
002
XX-xx-
003

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ASAP Implementation Methodology

1.4 Locations Where this Business Process is Performed

List all geographic locations/ offices, plants, warehouses etc., where this process is performed. Refer to To-Be Process Landscape.

Locations
Location Country Function Number of Users Point of Contact

1.5 Key Policies/bOperational Decisions or Logic within the Process

Describe key policies, operational decisions, and logic related to this process.

1.6 SOX Considerations

List company policies and SOX consideration within this business process. E.g. segregation of duties and/or reporting requirements.

1.7 Reference to Key Process Changes and Process KPIs

Refer key process change document on process level.

1.8 Integration Points

List known integration topics/ issues with other SAP modules/ components, etc.

Integration Points
ID Integration Point SAP Component Data Element Contacts

1.9 Potential Future Process Improvements (out of scope for this

implementation)
Summarize future improvements, based on requirements that have been discussed that will NOT be implemented in the project.

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ASAP Implementation Methodology

1.10 Localization specific to country and Process

Define the localized processes with respect to country and existing processes.

2. Functional Solution

2.1 Organization Structure Considerations

Document all organizational structure related items that are related to this business process e.g. plants, etc. Note the requirements
and the related design considerations.

2.2 Master Data Considerations (including all relevant data relationships)

Document all relevant master data requirements / implications and all master data relationships. Attach diagrams as necessary for
illustrating any relationships e.g., Results Analysis data relationships, or illustration that shows how work centers, capacities, cost
rates all relate together, or the relationship of key data elements for profitability analysis, etc.)

2.3 System Configuration Considerations

Identify configuration requirements/considerations as they are known at this point. i.e., Order types, billing types, copy routines, item
categories, risk categories, condition types, pricing procedures, settlement rules, etc. This section could be lengthy dependent on the
nature of the solution and the level of detail of design. The more complex the topic the more detail you want to have in this section.
This could be just short of actual configuration notes but you should include special items that you do not want to forget about during
configuration

3. Technical/Development Related Items (WRICEF)

3.1 Reporting (operational and analytical)

This is just a listing. Details for the report in the functional spec. If the reporting will be done out of BW then list the info sources etc.

Reporting
WRICEF Report Type
Description Data Elements Relevant KPI Owner
ID (ABAP, BI, BOBJ)
XX-xx-
R001
XX-xx-
R002
XX-xx-
R003

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ASAP Implementation Methodology

3.2 Interfaces
Identify all interfaces required to provide inputs to or outputs from this part of the process. Provide a functional description of the
interfaces including the source and type of data.

Interfaces
WRICEF Frequency /
Description Interface Method Applications Owner
ID Volumes
XX-xx-
I001
XX-xx-
I002
XX-xx-
I003

3.3 Data Conversion / Historical Data

Note all master and transactional data conversion requirements. Please note specific fields that are unique to this design and the
business requirement that drives that design. Note whether manual and automated data conversion requirements. Provide details of
all data required from Legacy Systems (Consider System name, level of detail, time dimension). Identify requirements for historical
data conversion mandatory for the process. This is not meant to be an exhaustive functional spec but a place to list conversions
related to this process.

Conversions
Conversion
Conversion
WRICEF Conversion Method # of Objects to
Source Activities Owner
ID Object (manual / be converted
(e.g. cleansing)
automated)
XX-xx-
C001
XX-xx-
C002
XX-xx-
C003

3.4 Enhancements
List the required enhancements based on the proposed gap resolutions listed in the Detailed Requirements and Design documents.
Provide as much detail on the requirements and design considerations as you can. If there is a large enhancement then consider
detailing that in a separate design or functional spec. document.

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ASAP Implementation Methodology

Enhancements
WRICEF Data Object Functional Alternative
Description Reason Owner
ID (Sales Order) Gap SAP Standard
XX-xx-
E001
XX-xx-
E002
XX-xx-
E003

3.5 Output (e.g. forms)

Identify outputs and forms.

Output/ Forms
Output Type
WRICEF Data Object
Description (Form, EDI, Frequency Volumes Owner
ID (Sales Order)
etc.)
XX-xx-
O001
XX-xx-
O002
XX-xx-
O003

3.6 Workflow
Identify workflow requirements for this process. Provide detailed requirements for the workflow. e.g., purchase order approval
process and authority levels etc.

Workflows
WRICEF Data Object
Description Engaged Parties Owner
ID (Sales Order)
XX-xx-
W001
XX-xx-
W002
XX-xx-
W003

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ASAP Implementation Methodology

4. Authorization
Indicate any special authorization requirements associated with this process e.g. Segregation of duties. Identify the groupings or
type of employees that will have access to system functionality for this activity, if applicable.

Authorizations
Data Objects
ID Authorization Reason # of employees
(Sales Order / TA code)
XX-xx-
A001
XX-xx-
A002
XX-xx-
A003

5. Organizational Change Related Items

5.1 Change Impact Summary

Identify business process changes and the impact to the company and to individual roles.

Organizational Change Impact

Positive Impacts Negative Impacts
Change Impact Summary Old Way New Way To Company To Company
To individual roles To individual roles

Process Strategy
e.g., Principles How High-level
data flows

Process & Metrics

(focus on key changes to
specific steps and
transactions)

Roles, responsibilities
and organization
(Who’s accountable?
Who’s responsible?
Who’s consulted?
Who’s informed)

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ASAP Implementation Methodology

Roles, responsibilities
and organization
(Who’s accountable?
Who’s responsible?
Who’s consulted?
Who’s informed?)

6. Business Process Change Request

All the gaps with respect to Business processes will be detailed in this section along with the relevance and need for change.
This section will also distinguish local gaps or a Gap in the Global template along with Process(s) and module(s) impacted and gap
owner mentioned.

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