SCHEME

OF

NATIONALLY COORDINATED PROJECT

(NCP)

GUIDELINES AND FORMAT

All India Council for Technical Education

IG Sports Complex, IP Estate
New Delhi- 110 002

2
 INDEX

S. No. Contents Page No.

1. Introduction and General Information 1-6
2. Procedure for application 7
3. Format for Title Cover (Annexure - I) 8
4. Format for Summary Sheet (Annexure - II) 9-10
5. Format for submission of proposals (Annexure - III) 11
6. Format for Resume of Chief Coordinator & 12-13
Co-coordinators (Annexure - IV)
7. Format for Profile of the Department (Annexure - V) 14-15
8. Format for Profile of the Institution (Annexure -VI) 16-18
9. Format for Additional Information from self- Financing 19
Institutions Accredited by AICTE (Annexure - VII)
10. Format for proposed NCP (Annexure – VIII) 20-22
11. Endorsement from the Head of the Institution 23
(Annexure – IX)
12. Terms and Conditions (Annexure - X) 24-27
13. Format for UC (DPR Stage) (Annexure –XI) 28
14. Format for Annual Progress Report (Annexure –XII) 29
15. Format for Utilisation Certificate 31
(Annexure – XIII)
16. Format for Audited Utilisation Certificate 32
(Annexure –XIV)
17. Format for General Finance Rules (Annexure –XV) 33

3
 INTRODUCTION

All India Council for Technical Education (AICTE) was established by an Act of
Parliament in 1987 with a view to promote proper planning and co-ordinated
development of technical education system throughout the country. AICTE helps
promotion of qualitative improvements in technical education in relation to the planned
quantitative growth and regulates proper maintenance of norms and standards and
matters connected therewith. The technical education covers programmes of education,
research, training in Engineering & Technology, Architecture, Town Planning,
Management, Pharmacy, Applied Arts and Crafts and other related areas in
Engineering & Technology.

As a part of its functions, AICTE provides financial assistance to promote research and
development in technical institutions and to enhance industry Institute Interaction under
various schemes like Industry Institute Partnership Cells (IIPC), Entrepreneurship and
Management Development (EMD), National Facilities in Engineering and Technology
with Industrial Collaboration (NAFETIC) and Nationally Coordinated Projects (NCP)
in the field of Engineering & Technology through the Bureau of Research & Institutional
Development. To ensure effective implementation of these programmes, the Council
has set up a high powered Board of Industry Institute Interaction (BOIII) comprising
eminent scientists, engineers, academicians, industrialists and technologists.
Guidelines for applying under the scheme of NCP are given in this brochure.

4
 Preamble

The MHRD/AICTE has provided the basic infra-structural facility for Education
Technology in its Thrust Area Programme for the last twelve years. In 1996 AICTE
initiated Nationally Coordinated Project scheme and funded various projects under this
scheme in different institutions for carrying out research in various areas of technical
education, which contribute directly to the society at large. These are carried out at
National Level Institutions in coordination with other institutions located in different parts
of the country for execution of the work.

All India Council for Technical Education supports two categories of

Nationally Coordinated Projects for Technical Education.

I catering to important issues of national importance

II catering to technical education development.

AICTE provides funds upto Rs. 30-40 lakhs for projects catering to issues of National
Importance and upto Rs. 5-10 lakhs for projects catering to technical education
development.

5
 Nationally Coordinated Project Scheme

Nationally Coordinated Project Scheme aims to plan, co-ordinate and execute

integrated R&D programmes, involving collaboration between several institutions,
industry user organizations at National Level for societal Development Programmes.

More specifically, the research ventures that may be considered within

Nationally Coordinated Project Scheme include the following:
1. The research should be carried out at National level institution in
coordination with participating institutions having proven track record
and sufficient expertise in the proposed area.
2. The lead institution must choose a person of eminence having relevant
knowledge and expertise in the proposed area of research as the
chief coordinator of the project.
3. The project should have the financial participation from the
participating industry (if any) to the extent possible.

AICTE invites project proposals for grant under the NCP Scheme from the NIT's , IIT’s,
IIM's and Institutions of excellence as the mentor institution in collaboration with other
participating institutions viz: AICTE approved - Technical Institutions, University
Department, Government Institutions, Grant-in-aid institutions, Accredited Self financing
institutions throughout the country.

The selected projects under NCP are considered in two phases. In the first - phase a
one-time seed grant not exceeding Rs. 50,000/- is sanctioned for preparation of
Detailed Project Report.

Of the seed grant, AICTE shall initially release Rs. 40,000/-. All activity for preparing the
Detailed Project Report for NCP including interaction with the participating industry/
industries, letters of intent/ the MOU/protocol signed with them etc, should be completed
within 3 months of the receipt of the first installment and reported to AICTE.
The remaining installment up to a maximum of Rs. 10,000/- shall be reimbursed on
submission of Utilization Certificate, Statement of Expenditure and the Detailed Project
Report. In the event of non-submission of DPR within the stipulated time frame,
the sanctioned AICTE seed grant must be refunded back to AICTE. The DPRs shall be
reviewed by the duly constituted Subject Expert committee for further release of grant.
The existing NCP in the technical Institutes/ University, if any, may also be strengthened
or updated under this scheme.

AICTE provides funds upto Rs. 30-40 lakhs for projects catering to issues of National
Importance and upto Rs. 5-10 lakhs for projects catering to Technical Education
Development.

6
Objectives:

1. To plan, co-ordinate and execute integrated R&D programmes, involving

collaboration between several institutions, industry user organizations at
National Level for societal Development Programme.

2. To aim and achieve break- through technology in relevant specific areas

of national importance.

3. To enhance national and international interaction, research dissemination

and exchange of ideas in the areas of national importance
(national societal problems-such as Disaster Mitigation, Air Pollution,
Earth Quake resistant structures, Road Traffic Safety etc.)

4. To provide recommendations and guidelines which will help to evolve

national policies and regulatory laws for enactment in concerned areas.

5. To develop education programme for awareness of masses and

to suggest appropriate measures in concerned areas.

6. To create good quality courseware (in the form of book, CD, Multimedia)
for core and emerging subjects.

7. To develop customized industry requested courses on emerging

technologies within a short span of time.

8. To selectively promote the general research capability in relevant areas of

Technical education taking into account capability / strength of the lead
institution & other participating institutions.

7
 General Information & Guidelines

1. The thrust areas where a nationally co-ordinated project is to be set up

must be clearly identified by institution/university in consultation with
industry, keeping in view its own strength, availability of expert manpower
and infrastructural facilities within the institution.
2. The Chief Coordinator should be a full time faculty member of the lead
institute. The participating institutions are required to nominate full time
faculty members (one from each participating institutions) as the co-
coordinators of the project.
3. The chief coordinator has the primary responsibility for the implementation
of the project.
4. The chief coordinator is expected to give a comprehensive list of
collaborating organizations/ industries, their brief profile and the financial
contributions committed by each one of them. (Enclose copies of MOU/
protocols signed).
5. If the chief coordinator/ co-coordinator of the NCP Scheme leaves the
parent institution and joins another institution, the Council will have no
objection to transfer the project, if no objection certificates are obtained
from both the parent institution and the institution were the chief/ co-
coordinator intends to join.
6. The chief coordinator is required to provide a brief two page write up on
the proposed NCP indicating the following points at the time of submitting
the initial proposal. This may undergo some degree of modification in the
Detailed Project Report, which is required to be submitted within three
months from the date of receipt of seed money from AICTE.

- Details of proposed networking of the institutions.

- Specific objectives of the joint project proposal.

- Infrastructure and equipments needed.

- Particulars and academic profile of the chief coordinator and

co-coordinators to be involved in NCP.

- Manpower requirement. The Council does not provide project staff.

However, in exceptional cases, technical project staff may be
engaged only on contract after taking a formal approval from
AICTE. The remuneration for such staff may be fixed as
per their qualifications and should be met from recurring
expenditure component of the projects (not exceeding 15% of
the total sanctioned recurring grant-in-aid).

8
 - Details of financial lay out and deliverables of each participating
institution.

- A time activity chart indicating time schedule along with

deliverables from each participating institution.

- Copies of letters of intents / MOU 's signed between the

participating institutions.

- Details of services / patentable output that would be provided by

NCP.

7. As limited number of projects proposals can be considered under this

scheme, Head of institutions are required to screen the proposals as their
end and ensure that only quality proposals supported by preliminary
quotations from equipment manufactures to be extent possible are
submitted to the AICTE. Principals Investigator are also requested
to carry out Literature and Patent searches- PRIOR ART SEARCH - (may
log on websites viz. www.wipo.org, www.indianpatents.org.in,
www.jpo.go.jp, www.uspto.gov, www.espacenet.com, www.surfip.net, etc
for such researches) or interact with industry to identify REAL NEED
BASED areas of research.

8. Proposals will be considered on the basis of justification of the project with

respect to relevance of the project with important issues of national
importance and or / issues of technical education development.

9
 PROCEDURE FOR APPLICATION

1 1. The University/ Institute may nominate a permanent faculty as Chief Coordinator

preferably not below the rank of Reader to coordinate the activities of the cell and
also nominate a Co-coordinator not below the rank of Assistant Professor.
2
2. Proposals under NCP scheme should be submitted in the prescribed proforma to
the Bureau 'Research and Institutional Development' of AICTE through the
executive head of the Institute / University duly certifying that the Institution
/department will discharge all its obligations.

3. Proposals from Departments of self-financing Institutions (as one of the participating

institution) shall be considered, only if they are accredited by AICTE. However, this
condition does not apply to the five years old Institutions located in the region of
Jammu & Kashmir and North Eastern States.

4. Applications should be addressed to:

The Adviser,
RID Bureau- All India Council for Technical Education,
NBCC Place, 4th Floor, East Tower, Pragati Vihar,
Bhisham Pitamaha Marg
New Delhi-110 003

5. Proposals will be received throughout the year. However, the proposals duly filled in
the prescribed proforma, received at AICTE, New Delhi upto October 10, 2006 will
be processed in the first instance in October 2006 and those received later will be
processed in December, 2006 and/or March 2007.

10
 ANNEXURE – I

(FORMAT)
for Internal Office Code No.
TITLE COVER

TITLE OF THE PROJECT

(1)

SCHEME
(2)

NAME OF THE CHIEF COORDINATOR & CO-ORDINATORS

(3)

NAME & ADDRESS OF THE LEAD TYPEOF INSTITUTIONS

INSTITUTION AND PARTICIPATING IIT's / NIT's / IIM's /UD/ GOVT. /
INSTITUTIONS GOVT.AIDED/ SF
(ACCREDITED BY AICTE)

11
 ANNEXURE – II

(FORMAT)
for Internal Office Code No.
SUMMARY SHEET

1. Name of Scheme

2. Name of the Institute

3. Address of the Institute

City

State

Pin code

STD code

Phone No. Fax No. E-mail/internet

4. Type of Institute (Please √) IIT/ NIT/IIM

University Department Govt. College

Private (Govt. Aided) Self-Financing

Accredited by AICTE

Jammu & Kashmir (5 years old) North East (5 years old)

5. Year of Establishment of the Institute

Is the Institute approved by AICTE (Yes/No)
(File No. & Date of AICTE Approval)

6. Name of Head of the Institute

7. Name of the Chief Coordinator

8. Programme Title

9. Relevance of Programme

10. Proposed Cost

12
 11. Status of on going Projects of the Institute, if any:

S. Year Title Funding Amount Status:

No agency Sanctioned Ongoing/ Completed

12. Whether Nationally Co-ordinated Project is already functioning?

(Yes/ No), If yes

a. Give relevant details

b. If no, please give details of the proposed activity to be undertaken.

Place:

Date:

Head of the Institution

(Signature & Seal)

13
 ANNEXURE – III

Internal Office Code No.

(FORMAT)
for
SUBMISSION OF PROPOSALS UNDER THE SCHEME OF
NATIONALLY COORDINATED PROJECTS (NCP)

1. Title of the Programme

2. Programme Details

2.1 Programme Summary

2.2 Objectives of the proposed programme

BUDGET ESTIMATE

(A) Non-Recurring (Equipment)

S. Name of Equipment/ Specifications No. of Units Estimated cost

No. Facilities to be procured of equipment as on date

(B) Recurring

S. Envisaged Period Expected expenditure

No. activities
for the
year
Office exp. Hospitality Publication Traveling exp.
/Printing

Place:

Date:

Signature of the Chief Coordinator Head of the Institution

(Signature & Seal)

14
 ANNEXURE – IV

Internal Office Code No.

(FORMAT)
for
RESUME OF CHIEF COORDINATOR/CO-COORDINATORS

1. Name, Designation & date of joining

2. Age as on date

3. Name of the Institution

4. Department

5. Field of Specialization

6. Academic Qualifications

7. Technical Qualifications

8. Presentations of CC/ National & International

9. Awards / Prizes / Certificates etc. won by the Chief Coordinator

10. No. of Projects completed / ongoing as Chief Coordinator/ Co- Investigator.

S. Name Name of Programme Year of Duration Amount Status:

No. of the the Title Funding Sanctioned Completed/
funding Scheme Ongoing
agency
(AICTE/
Others)

15
11. Publications:

S. Title of Author(s) Name & Vol. of Journal & Page No.

No. Paper/Report/Book Year
From To

Place:
Date:

Signature of the Chief Coordinator Head of the Institution

(Signature & Seal)

16
 ANNEXURE - V

Internal Office Code No.

FORMAT
For
PROFILE OF THE DEPARTMENT

1. Name of the Department

2. Name of the Head of the Department

3. Full Address
(Please include STD code, Phone No., Fax No.,
E-mail/website)

4. Whether the Department is approved by AICTE Yes No

File No. and Date of Approval
(for Self-financing / Private Institutions)

5. Number of specialized subject areas available in the department

6. Information about faculty members with specialization in the proposed

area of NCP activities / consultancy / continuing education .

S. Name Designation Highest Specialization Total no. of years

No. Academic of experience
Degree

7. List of Collaborative Programmes, if any

(National / International)
(Details of the consultancy projects handled by the dept).

8. Has the department been accredited by ACITE

(If yes, mention)

Year Validity from

to

17
 9. Major equipment (costing more than Rs.5.0 lakhs) available in the
department

S. Major Cost Specifications Year of purchase

No. Equipment (Rs. in lakhs)

10. Courses available in the department

Level Course/ Whether the programme is File No. and

Programme approved by AICTE date of approval
Diploma
UG
PG
M.Phil
Doctoral
Post doctoral

Place:

Date:

Head of the Institution

(Signature & Seal)

18
 ANNEXURE - VI

Internal Office Code No.

FORMAT
for
PROFILE OF THE INSTITUTION

1. Name of the Institution with full address including Phone, Fax, E-mail, STD
No., Internet Address

2. Name of the Head of Institution

3. Whether the Institute is approved by AICTE Yes No

File No. and Date of Approval

4. Type of Institution (Please )

i. University / Deemed to be University

IIT/NIT/IIM
ii. Govt. Institution

iii. Private-Govt.-Aided

iv. Self – financing - Accredited by AICTE

v. Self- financing- Not accredited by AICTE

5 Information about faculty members

S. Name Designation Highest Specialization No of Pay

No. Academic Years of Scale
Degree Experience

6. Courses available in the Institute

Level Course/ Whether the programme File No. and date

Programme is approved by AICTE of approval
Diploma
UG
PG
Doctoral
Post doctoral

19
7. Major facilities available in the Institution (Please)

i. Library networking ii. E-mail/Internet

iii. Consultancy Cell iv Placement Cell

8. Infrastructural facilities available in the institution:

I Auditorium
II Laboratories (Dept. Wise)
III Library
IV Conference Hall

9. Major equipment (costing more than Rs. 5.0 lakhs) available in the institute

S. Major Equipment No. of units Cost Specifications

No. (Rs. In lakhs)

10 List of collaborative Programmes run by the Institute/ University, if any

(National/ International)

S. Programme Title of the Project Instt. /University Status of

No completion

11 Achievement in Academic / R&D/ Consultancy service etc, and funds generated

in last three years.

S. Consultancy, Training, Name of Amount Date of Date of

No Testing, R&D Projects Industry / starting completion
Agency

20
12. Name and address of Industries where possible interaction (R&D/sponsored
project / Consultancy / Related services) in the specific areas can be developed.

S.No. Name and add. of Industries Areas Type of Interaction

13. Details of Projects sanctioned by AICTE during last three years.

S. No. Name of Scheme Year of Amount sanctioned

Programme Sanction

14. Grant generated during last 3 years through collaboration / Nationally Co-
ordinated Project

S. No. Industry / Agency Amount Date of starting Date of completion

15. Any other information to support the proposal:

16. Period for which AICTE support would be required to establish the project.
(between 3 to 5 years)

Place:

Date:

Head of the Institution

(Signature & Seal)

21
 ANNEXURE – VII

FORMAT
For
ADDITIONAL INFORMATION
FOR SELF – FINANCING INSTITUTIONS

Name of the Institute :

Year of establishment of the Institute :

Affiliated to (Name of University) :

Accredited by AICTE (detail) :

1. Statistical Information about Intake and Performance of Students:

Period Name of Number of Pass

(Last 4 Department Students Percentage
years) Admitted

2. Status of Faculty in the Institution:

Department No. of Faculty Number Qualification

required as per in
PhD P.G. Graduate
AICTE norms position

3. Latest Audited accounts must be submitted to AICTE.

22
 ANNEXURE-VIII

FORMAT FOR PROPOSED NCP

PROFILE OF INSTITUTION

A.1 Name and address of the Institution

Phone :
Fax :
E- mail :
Web-site :

A. 2 Type of the Institution

(Please tick \/) i. IIT's / NIT's / IIM's

ii University/ Deemed to be University

iii. Govt. aided /Private Institution

iv Govt. Institution

v Self-financing accredited

vi J&K

vii North Eastern region

A.3 Name of the Head of the Institution:

A.4
i) Year of Establishment of the Institution
ii) Approval status of AICTE
iii) Year in which the first UG & First PG Course was started
iv) Details of ongoing Under - graduate and Post-graduate Courses

S.No. U.G. Courses & Year of starting Intake

P..G. Courses Capacity
(Current year)

23
 B. PROFILE OF THE PROPOSED NCP

B.1
I) Name of the proposed project.
II) Major areas of activity of the project.
III) Justification for the proposed NCP in the present context of Indian Industry
IV) Major equipments/machines and infrastructure available in the institution,
which will be committed to NCP.
V) List of Faculty likely to be involved in the proposed NCP.

Name Date of Joining Dept Field of Highest Degree

and the Institution Specializati
Desig on
nation

VI) Name of the co-ordinator and designation.

VII) Detailed Resume of the chief co-cordinator /Co-coordinator

B.2 Particulars of Sponsored Research / Consultancy Project (ongoing/ completed)

in the proposed area of NCP undertaken during last 5 years by the faculty of the
Institution.
S no Project Name of Total Year of Project Status
Title the Cost Sanction (ongoing/Completed)
Funding
Agency

B.3 Particulars of interactions of the Faculty listed in B.1(V) with the sponsoring
organistion(s),industry(industries) during last 3 years , if any.
S No Name of the Faculty Name of Organization/Particulars of
Industry Interaction

24
C. PROFILE OF COLLABORATING / PARTICIPATING INSTITUTIONS

C1. Details of collaborating / participating Institutions)

C.2 Give particulars of intent/ willingness shown by the academic

institutions to participate in setting up the proposed NCP.

C. 3 A brief write up indicating the following points:

- List of proposed networking of institutions.

- Specific objectives of the joint project proposal.

- Infrastructure and equipments needed.

- Particulars and academic profile of the chief coordinator and

co-coordinators to be involved in NCP.

- Manpower requirement. The Council does not provide project staff.

However, in exceptional cases, technical project staff may be
engaged only on contract after taking a formal approval from
AICTE. The remuneration for such staff may be fixed as
per their qualifications and should be met from recurring
expenditure component of the projects (not exceeding 15% of
the total sanctioned recurring grant-in-aid).

- Details of financial lay out and deliverables of each participating

institution.

- Services that would be provided by NCP.

- A time activity chart indicating time schedule along with deliverables from
each participating institution

25
 ANNEXURE-IX

CERTIFICATE

It is certified that:

1. the institution / University agrees to set-up the proposed NCP and will provide the
necessary infrastructure and other support.

2. the institution agrees to provide additional funds, if needed for preparing DPR for
the proposed industrial interaction required to set up the proposed NCP over
and above AICTE seed grant of Rs. 50,000/-

3. the institution agrees to refund the first installment of AICTE seed grant,
amounting to Rs. 40,000/-, in the event of non submission of DPR within the
stipulated time frame.

4. the institution agrees to submit to AICTE a report on the activities carried out and
expenses incurred for setting up the proposed NCP within the time frame
specified by AICTE.

Date:
Place
Signature & Name of the Head of
Institution/University
(Seal)

26
 ANNEXURE-X

ALL INDIA COUNCIL FOR TECHNICAL EDUCATION

NEW DELHI

TERMS & CONDITIONS

For Implementing the Programme sanctioned under NCP

1. Each Programme sanctioned by AICTE is assigned a specific File No.

All Correspondence addressed to AICTE regarding the programme must
invariably quote this number along with the year in which the programme was
sanctioned and should be addressed to the concerned Bureau Officer.

2. The chief coordinator/ University/ Institute should inform the council of their
consent to implement the programme as approved, by way of Acceptance Letter.
If the Acceptance Letter is not received by the AICTE within one month of issue
of letter, it may be presumed that Chief Coordinator/ University/ Institution is not
interested to take up the programme, and the approval of the programme shall
stand withdrawn.

3. The date of receipt of the Bank Draft of the first installment of the grant-in-aid by
the Institution shall be taken as the date of commencement of the programme.
The Institutions/ Coordinator should intimate this date immediately to AICTE.
The approved duration of the programme is reckoned from this date.

4. A separate Bank Account shall be opened in a Nationalized Bank in the joint

name of the Chief Coordinator of the programme and the institutional head or
its nominee.

5. The grant-in-aid will be utilized strictly for the specific programme and should be
exclusively spent on the programme and within the time frame as specified in the
sanction letter. Re-appropriation of funds from one stipulated head to another
head is not permitted without prior approval of Council.

27
6. If the University/ Institution is unable to start the programme within six months of
the receipt of the grant-in-aid, the approval shall ipso facto lapse.

7. Any expenditure incurred prior to the issuance of the approval letter and after the
expiry of tenure of the programme is not allowed for any adjustment in the
grant-in-aid.

8. Interest earned on the programme fund, if any, shall be treated as a part of the
sanctioned grant-in-aid and shall be used to procure equipment or for other
purposes of the programme approved by the Council.

9. The grant-in-aid released under these programmes cannot be spent on creating

infrastructural facilities such as construction of roads and building, purchase of
vehicles, air-conditioning.

10. AICTE reserves the right to terminate the project at any stage if it is convinced
that the grant-in-aid has not been properly utilized and/or sufficient progress is
not achieved towards the purpose for which the grant -in-aid was sanctioned.

11. The assets acquired out of the grant-in-aid shall be the property of the Institute.
No assets acquired out of the grant-in-aid shall be disposed off without the
permission of the Council.

12. The Council shall not provide any maintenance grant-in-aid after the expiry of the
incubation period for the programme.

13. The Comptroller and Auditor General of India and/or AICTE or its authorized
representative shall have the right to access the books and accounts of the
Institute in respect of the grant received from AICTE. The Institute must,
therefore, maintain separate records of expenditure and audited accounts of the
project.

14. The Grantee Institution shall observe all financial norms and guidelines as
prescribed by the AICTE/GOI from time to time.

15. The technical Institution/ technical departments of the University should form an
Annual Performance Committee to review and monitor the performance of the
NCP in respect of various benefits to be accrued of the same. The composition of
the committee should be as follows:

28
 A Director / Principal / Dean of the Institute / College / University
:(Chairman of the Committee)

B Dean (Research/ Planning) :(Member)

C Head of three Departments (by rotation) :(Member)

D Three to five representatives from different industries of the region

:(Member)

E Chief coordinator :(Convenor / Secretary)

Minutes of the meeting should be sent to the AICTE.

16. The Chief- Coordinator must submit Annual Progress Report in the prescribed
format, which is given at Annexure - XII every year indicating the progress of the
cell and the status of the grant-in-aid utilized. If it is found that the grant-in-aid
released is not utilized for the purposes for which it was intended for and the
progress of the programmes is not satisfactory, the programmes may be closed
down. Action may be taken to seek refund of grant released. Further extension
of financial support from AICTE shall be based on the progress of the project and
effective utilization of the earlier grant-in-aid provided.

17. The chief coordinator must take steps to ensure that the audited
Utilization Certificate and statement of accounts for the grant-in-aid are submitted
by the Institute/University department as stated below:

A The statement of expenditure and Utilization Certificate should be certified

by the Accounts Officer and countersigned by Finance Officer, Registrar/
administrator of the University/ Institute and submitted to AICTE WITHIN
ONE MONTH OF COMPLETION OF FINANCIAL YEAR.

B An audited statement of expenditure and U.C. duly certified by the

statutory audit authority of the Institution should also be sent in the due
course.

29
18. AICTE shall review the progress of the cells from time to time.
The Chief Coordinator will be invited to present the progress of the project before
the experts in the Monitoring Committees to ascertain the progress of the project
and guide the Chief Coordinator in implementing the programme.
The recommendations of the Committee may be conveyed to the
Chief Coordinator / Institution / University for implementation. AICTE may also
constitute a Monitoring Committee to visit the Institution to review the progress of
the programme and to verify proper utilization of grant-in-aid.

19. If the chief coordinator leaves the institution, retires, or goes on long leave,
the institute will appoint another Chief Coordinator to the programme,
under intimation to the council immediately.

20.The details of the assets thus created/procured out of the grant-in-aid should be
maintained and submitted to AICTE, as per the format as given in Annexure XV
along with the progress report.

30
 ANNEXURE - XI

FORMAT FOR UTILISATION CERTIFICATE

(to be submitted with detailed project report )

1. F.No.
2. Date of sanction
3. Chief Coordinator
4. Date of completion of DPR
5. Seed money sanctioned by AICTE
6. Seed money released by AICTE
7. Details of expenditure

S. Activities Period Cost

No. undertaken
Office Hospitality Publication Traveling
exp. /Printing exp.

Total

8. Details of letters of intent with participating institutions.

Certified that the grant has been utilized for the purpose for which it was sanctioned
in accordance with the “Terms and Conditions” attached to the grant. If, as a result
of check or audit objection some irregularity is sanctioned at a latter stage, action will
be taken to refund, adjust or regularize the amount objected to.

---------------------------------- ------------------------------------
Finance Officer Registrar /Principal/ Director
(Signature & Seal) (Signature & Seal)

Date: Name and Address of the

University/ Institution

Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case
of Colleges and Executive Heads of other Institutions will sign The Utilization
Certificate (UC). The internal auditors may countersign the Provisional UC
wherever the system of the internal audit exists. In case of the Self-Financing/
Private Institutions, UC has to be signed by a Chartered Accountant.

31
 ANNEXURE-XII

FORMAT
FOR
Annual Progress Report for AICTE funded project under NCP

File No. : ------------------------------------------------------------

(As mentioned in sanction letter)

Date of Sanction :-----------------------------------------------------------------

1. Chief Coordinator :
(Name & address)
2. Programme Title :
3. Date of commencement of Programme :
4. Duration of Project :
5. Amount sanctioned by AICTE :
6. Amount released by AICTE :
7. Details of Expenditure :

A. NON-RECURRING

S. List of List of Major No. of Date of Expenditure

No. approved procured specifications units purchase
equipment equipment of Equipment
procured

Total

B. Recurring (Service charges etc.)

S. Particulars of Period Expenditure

No. activities
Office Hospitality Publication Traveling
exp. /Printing exp.

Total

Total (A & B)

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 8. Whether there is any deviation from the purpose for which:
Grant was released. If so detail of amount to be given

9. Give details of the activities carried out during the year:

9a. Details of individual activities.

9b. Outputs of significance:

9b1. Details of patents.

9b2. Details of publications.

9b3. Details of copyrights

9b4. Other reports / communications etc.

9c. Details of training imparted.

Date: Coordinator Registrar/ Director/ Principal

(Signature & Seal)

33
 ANNEXURE - XIII
FORMAT FOR

UTILISATION CERTIFICATE
Sanction Letter No. Date:

NON-RECURRING

S. List of the List of the Date of Amount Amount Unspent

No approved equipment purchase Sanctioned Utilized Balance
equipment procured (Item wise)

RECURRING

S. Activities Period Amount Amount Utilized Unspent

No undertaken Sanctioned (Itemize) Balance

Certified that the grant has been utilized for the purpose for which it was sanctioned in
accordance with the “Terms and Conditions” attached to the grant. If, as a result of
check or audit objection some irregularity is sanctioned at a latter stage, action will be
taken to refund, adjust or regularize the amount objected to.

-------------------------------------- ------------------------------------
Finance Officer Registrar /Principal/ Director
(Signature & Seal) (Signature & Seal)

Date: Name and Address of the

University/ Institution

Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case
of Colleges and Executive Heads of other Institutions will sign the Utilization
Certificate (UC). The internal auditors may countersign the Provisional UC
wherever the system of the internal audit exists. In case of the Self-Financing/
Private Institutions, UC has to be signed by a Chartered Accountant.

*This is to be submitted for every financial year along with the detailed
expenditure statement.

34
 ANNEXURE –XIV

FORMAT FOR
AUDITED UTILISATION CERTIFICATE

Certified that out of Rs.__________________________ of Grant- in – aid

sanctioned during the year __________________________ vide Letter
No._________________________ Rs._______________________________
has been utilized for the purpose of _________________________ for which it was
sanctioned and the balance of Rs. __________________________remaining unutilized
at the end of the year has been surrendered to All India Council for Technical Education
(vide cheque/ Draft No. ______________________________________ dated
________________________) / will be adjusted towards the Grant – in – aid payable
during the next year i.e, ______________________as per the details attached.

Certified that the grant has been utilized as per laid down terms and conditions for
which it was sanctioned.

________________ ___________________
Finance Officer Registrar/Principal/Director
(Signature & Seal) (Signature & Seal)

Date:

______________________
Chartered Accountant
(Signature &Seal)

35
 ANNEXURE –XV

FORMAT FOR GENERAL FINANCIAL RULES

(GFR- 19)
Assets acquired wholly or substantially out of Government grants
Register maintained by grantee institution
Block Account maintained by sanctioning Authorities
Name of Sanctioning Authority
1. Serial No. :

2. Name of Grantee Institution :

3. No. and date of sanction :

4. Amount of the Sanctioned grant :

5. Brief purpose of the grant :

6. Whether any condition regarding the

Right of ownership of Government
In the property or other assets
acquired out of the grant was incorp-
orated in the grant -in-aid sanction. :

7. Particulars of assets actually created

or acquired :

8. Value of the Assets as on :

9. Purpose for which utilized at present :

10. Encumbered or not :

11. Reasons if encumbered :

12. Disposed of or not :

13. Reasons and authority, if any,

for disposal :

14. Amount realized on disposal :

15. Remarks :

36