Before & After School Program

2220 East Grand Street

Springfield, MO 65804
Phone: (417) 883-3628
Fax: (417) 886-8675
www.eastgrandcommunityservices.com

PARENT/
GUARDIAN
HANDBOOK
2018-2019
WELCOME!
The Before & After School Program is run by the Board of Directors
of the East Grand Community Services. The intent of the program
I have READ, UNDERSTOOD, and AGREE to
is to provide quality care in a structured and safe environment for the information outlined in the
children ages kindergarten through 5th grade. Activities focusing East Grand Community Services
on social, emotional, physical, intellectual and spiritual growth
are provided by a caring and competent staff. Before and After School Handbook.

REGISTRATION & ENROLLMENT

We will begin enrollment in May for the next school year. The reg-
istration fee will be $15. This registration fee includes a t-shirt. Pa-
________________________________________
perwork must be completed before the first day of school. This
Child’s name
includes any paperwork issued by the director, as well as a copy
of the student’s immunization records as required by the State of
Missouri.
____________________________ ____________________
HOURS OF OPERATION Parent/Guardian signature Date
We open at 6:30 a.m. for before school care. We leave for
Pittman at 7:45 and Bingham at 8:10 in the morning. This allows
children who would like to eat breakfast at school that opportuni-
ty. We supervise the students into the school and leave when
supervised by Pittman or Bingham personnel in the gym. For after
school care, we pick the students up when school is dismissed I also give my child permission to:
and are open until 6:00 p.m.
 Listen to: AGE APPROPRIATE MUSIC
CALENDAR  Watch: AGE APPROPRIATE MOVIES
We follow the Springfield Public School calendar, if Springfield  Visit: AGE APPROPRIATE WEBSITES
Public School is closed for teacher work days, holidays, etc. EGCS
 Age appropriate as determined by the Director
will also be closed.

BAD WEATHER/EMERGENCIES
Our program is closed if Springfield Public Schools is closed for
snow, ice, bad weather or other emergencies. If the schools are _____________________________ _____________________
released early due to snow or icy weather or heat we will not Parent/Guardian signature Date
pick up the students early.

ABSENCES
You MUST notify us if your child will not be on the bus after school.
**Please sign, tear off this page, and return.
Please contact the director no later than 3:00 pm on the day of
the absence.
The group supervisor will direct any ongoing problems to the
TUITION
Tuition is billed monthly. The Before School Program is $70/month.
program Director. Behavior problems will be documented on
The After School Program is $90/month. Before & After is $160/
a behavior sheet to be kept in the child’s file and signed by
month. Tuition will be billed at the beginning of each month and
the parent.
payment is due on the 1st. August payment is due the first week
of school. Students may not attend the program until the August
SUSPENSION & EXPULSION payment is made. Parents may choose to pay monthly or semi-
A safe and healthy environment for every student is our num- monthly on the 1st and 16th. No discount is given for days absent.
ber one priority. In cases of recurring or severe misbehavior
that endangers the safety of the student or other students or We accept cash, checks, and credit/debit cards. Checks are
staff, the Director will place the child on a 1 day suspension. If made payable to: EAST GRAND COMMUNITY SERVICES or EGCS.
the behavior continues, the Director will place child on a 3 to Monthly payments and recurring payments can also be made on
5 day suspension. If the behavior continues after the second our website.
suspension the Director will dismiss the child from the program.
Custodial parent(s) or guardian(s), hereafter parent(s), are respon-
Depending on the severity of the offense, immediate sible for payment of the entire amount of tuition for services pro-
dismissal from the program may occur. Parents will be vided. Parent(s) shall remain responsible for the entire tuition
notified of the situation immediately. amount.

Weapons and firearms are not allowed on the premises. All Any portion paid shall not be refundable or excused upon stu-
play with weapons, real or imaginary, is prohibited and will dent’s withdrawal, suspension, expulsion or removal from the Be-
result in expulsion of the student. fore and After School Program for any reason. Failure to pay tui-
tion in full by the 16th of each month shall result in the student be-
STAFF ing denied further services until payment is received.
All staff members receive 12 hours of training per year to en-
sure quality care. Also, staff members are mandated report- Frequent late payments are grounds for dismissal of the student at
ers as required by state child abuse and neglect laws. the Director’s discretion.

LICENSING TUITION POLICY

We are a licensed facility. If you have any concerns related Fees are established by the EGCS Board of Directors each year for
to our licensing you may contact: the academic year starting in August. Fees may be changed by
the Board at any time according to the financial needs of the
Heather Radney EGCS and based on the recommendation of the Executive Offic-
State of Missouri Dept. of Health & Senior Services ers.
PO Box 777 MPO
Springfield, MO 65801-0777 Tuition is due on a monthly basis. If full payment is not made
(417) 895-6543 by the 16th the student may not attend until payment is
made.

Tuition may be offset by scholarship money. Scholarship money is

allocated on the basis of need. Contact the Executive Director
for more information regarding scholarships.
STATE PAY ASSISTANCE SNACKS
EGCS also accepts state childcare assistance. If your child re- Light snacks will be provided each day in the morning and after-
ceives state assistance, please inform the director and your noon. Examples of snacks are crackers, fruit, milk, and juice. We
caseworker to ensure payment. Sliding fees may apply. Full pay- participate in the USDA’s Child and Adult Care Food Program
ment will be required until State Pay Letter has been received by and are reimbursed by them for serving healthy snacks.
the director.
PLEASE NOTIFY US AT REGISTRATION OF ANY FOOD ALLERGIES
TRANSPORTATION YOUR CHILD MAY HAVE.
Transportation is provided by bus by the EGCS. Employees of
the Before & After School will supervise bus behavior. All disci- MEDICATION
pline policies outlined by the Before & After School Program ap- We will not dispense medication of any kind unless approved by
ply on the bus. the director. Inhalers will be kept for student’s use if needed.

RETURNED CHECK FEE ACCIDENTS & INJURIES

There will be a $10 fee to cover bank charges for all returned Minor injuries will be treated by the staff. In case of emergency,
checks. In the event of two returned checks in one year only 911 will be called. The State of Missouri requires an injury report to
cash will be accepted. The service fee is subject to change be filled out and parents notified when even minor injuries occur.
without notice.
PERSONAL ARTICLES
RELEASE OF CHILDREN Students should not bring toys, trading cards, or other valuable
items. The program will not be responsible for lost, stolen, or trad-
Children will only be released to people granted permission on
ed items. Items will be secured by staff and may be returned at
the enrollment papers. The staff may be permitted to ask for
the request of parent.
identification from those people not known to them. If the per-
son picking up the student is not on the enrollment papers, a
written note or telephone call from the parent granting permis- STUDENT DISCIPLINE
sion will be accepted. Discipline is teaching a child how to be safe, how to behave on
his/her own and how to know the difference between right and
wrong. Staff members are not allowed to physically punish any
PICK UP TIME/LATE FEE SCHEDULE child. This includes such actions as spanking, slapping, shaking,
There will be a late fee of $2 per minute the parent is late picking
biting or pulling hair. If a child is exhibiting inappropriate behav-
up their child. This fee will be added to the next bill. This covers
ior, the following techniques will be used:
the cost of providing 2 staff members to wait with the student.
 Giving choices
GROUP DIVISIONS  Problem solving
The students are divided into 3 or 4 groups by age. These groups  Natural and logical consequences
vary with numbers of students but generally are divided K – 2nd  Ignoring the behavior
grade & 3rd – 5th grade.  Redirecting
 Time out to allow child to regain control – one
minute of separation for each year of the child’s age.