PROGRAM MANAGEMENT PROCESSES

DEFINITION
COMMUNICATION PROCUREMENT QUALITY RESOURCE
1.1 Communications Planning 4.1 Program Procurement Planning 5.1 Program Quality Planning 6.1 Resource Planning
Outputs Outputs Outputs Outputs
1. Communication plan 1. Program procurement standards 1. Program quality policy 1. Program resource requirements
2. Stakeholder register 2. Program procurement plan 2. Program quality standards 2. Program resource plan
3. Stakeholder communication 3. Program budget/financial plan updates 3. Program quality estimates of cost
requirements 4. Quality metrics, service level agreements,
or memorandums of understanding
5. Quality checklists
6. Quality assurance and control
specifications
FINANCIAL
2.1 Program Cost Estimation
Outputs
1. Program cost estimates

FINANCIAL INTEGRATION INTEGRATION INTEGRATION

Program Financial Program Management Plan Program Infrastructure
2.2 Framework Establishment 3.1 Program Initiation 3.2 3.3
Development Development
Outputs
1. Program financial framework
2. Business case updates
3. Updates to the communications
management plan
4. Updates to the stakeholder engagement
plans

RISK SCHEDULE SCOPE

FINANCIAL
Program Risk 8.1 Program Schedule Planning 9.1 Program Scope Planning
Program Financial Management 7.1
2.3 Management Planning
Plan Development Outputs Outputs
Outputs 1. Program schedule management plan 1. Program scope statement
Outputs 1. Program risk management plan 2. Program schedule standards 2. Program scope management plan
1. Program financial management plan 3. Program master schedule 3. Program work breakdown structure
2. Program funding schedules 4. Inputs to the program risk register
3. Component payment schedules 5. Updates to the program roadmap
4. Program operational costs
5. Program financial metrics

BENEFITS DELIVERY CLOSURE

FINANCIAL
COMMUNICATION SCHEDULE QUALITY
2.7 Program Financial Closure
8.2 Program Schedule Control 5.2 Program Quality Assurance
1.2 Information Distribution Outputs
Outputs Outputs 1. Input to final performance reports
1. Updates to the program master schedule 1. Quality assurance audit findings 2. Updates to the program financial
2. Updates to the program risk register 2. Quality assurance standards reports management plan
COMMUNICATION 3. Updates to the roadmap 3. Quality assurance change requests 3. Input into the knowledge repository
1.3 Program Performance Reporting 4. Documentation of new tools and
techniques used in the course of
Outputs the program into the knowledge
1. Contractually and/or sponsor-required QUALITY management system
data reports and accompanying formats 5. Financial closing statements
5.3 Program Quality Control 6. Closed program budget
2. Customer feedback requests
3. Periodic reports and presentations Outputs
4. Key performance indicators 1. Quality change requests
2. Quality control completed checklists and
inspection reports
3. Quality test reports or measurement
results INTEGRATION
3.6 Program Transition and
FINANCIAL Benefits Sustainment

2.4 Component Cost Estimation

Outputs
1. Component cost estimates RESOURCE INTEGRATION
2. Component cost documentation
6.2 Resource Prioritization 3.7 Program Closure
Outputs
1. Program resource priorities
FINANCIAL 2. Program resource plan
2.5 Program Cost Budgeting
Outputs
1. Program budget baseline
RESOURCE PROCUREMENT
2. Program payment schedules
6.3 Resource Interdependency 4.4 Program Procurement Closure
3. Component payment schedules Management
Outputs
Outputs 1. Contract closeout reports
1. Program resource plan 2. Updates to lessons learned
FINANCIAL INTEGRATION 3. Closed contracts
Program Financial Program Delivery
2.6 3.4
Monitoring and Control Management
Outputs
1. Contract payments
2. Component budgets closed Based on The Standard for Program
3. Program budget baseline updates INTEGRATION RISK
Management - Third Edition. The Supporting
4. Approved change requests 7.2 Program Risk Identification
Program Performance Processes and their activities are numbered
5. Estimate at completion 3.5
Monitoring and Control Outputs
6. Program management plan updates based on Chapter 8 of the Standard.
7. Corrective actions 1. Program risk register
Copyright: Project Management Institute,
Inc., (2013). Copyright and all rights reserved.
RISK
The material from this publication has been
7.3 Program Risk Analysis reproduced with the permission of PMI.
Outputs
PROCUREMENT 1. Updated risk register Adaptation:
4.2 Program Procurement 2. Periodic risk reports showing threat and
Ricardo Viana Vargas
opportunity key performance indicator
Outputs trends MSc, CSM, Microsoft MVP, PRINCE2® and PPM
1. Request for quote (RFQ) Registered Consultant, MSP Practitioner, PMI-
2. Request for proposals (RFP)
3. Invitation for bid (IFB)
RMP®, PMI-SP®, PMP®
RISK
4. Proposal evaluation criteria
5. Contracts management plan SCOPE 7.4 Program Risk Response Planning Wagner Maxsen
6. Awarded contracts Outputs Kaplan-Norton BSC® Certified Graduate, MSc,
9.2 Program Scope Control
1. Definitive response plans PRINCE2® and PPM Registered Consultant, MSP
Outputs 2. Risk register updates Practitioner, PMI-RMP®, PMP®
PROCUREMENT 1. An updated program scope statement 3. Contingency budgets
2. Dispositions of requests with 4. Change requests (if required)
4.3
Program Procurement documentation of the rationale for the Design: Sérgio Alves Lima Jardim, PMP®
Administration decision
3. An updated program work breakdown Download this processes flow at
Outputs structure RISK
1. Performance/earned value reports www.ricardo-vargas.com
2. Monthly progress reports 7.5 Program Risk
3. Vendor/contract performance reports Monitoring and Control
including key performance indicators
assigned to contractors Outputs Become a member of PMI and download
1. Timely execution of a risk response when the PMBOK® Guide 5th Edition and all other
a risk event occurs
2. Monitoring the effects of the response PMI Standards at www.pmi.org
with further action if required
3. Documented lessons learned
4. An updated risk register