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Project Expense Claim Form

This document is a project expense claim form for project leaders at Samyog Engineers Private Limited. It collects information about outstation travel expenses including travel fare, hotel accommodation, and living expenses incurred by the employee from specific dates at a project place or site. It also collects information about base station expenses such as security deposit, rent, electricity, local conveyance, printing, phone, internet, courier, and other miscellaneous expenses. There are columns to note the amounts claimed by the employee and approved amounts by the General Manager and Accounts department. It collects details of any advances received to calculate the balance amount.

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30 views

Project Expense Claim Form

This document is a project expense claim form for project leaders at Samyog Engineers Private Limited. It collects information about outstation travel expenses including travel fare, hotel accommodation, and living expenses incurred by the employee from specific dates at a project place or site. It also collects information about base station expenses such as security deposit, rent, electricity, local conveyance, printing, phone, internet, courier, and other miscellaneous expenses. There are columns to note the amounts claimed by the employee and approved amounts by the General Manager and Accounts department. It collects details of any advances received to calculate the balance amount.

Uploaded by

Anonymous 2RUppwa
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SAMYOG ENGINEERS PRIVATE LIMITED,

PROJECT EXPENCE CLAIM FORM


(For PROJECT LEADERS)

PROJECT
PLACE OF POSTING
Name
Designation
Expense claimed from date**
Expense claimed up-to date**
Is the form routed through NRO
** Gap between from and up-to date above should not be more than one month. Also, the date of receiving of the form
at HO should not be later than 15 daysfrom up-to date(irrespective of days being working or non-working). If the form
is routed through NRO, the date of receiving is relaxed for another 15 days. If late, the adjustment of the tour amount
shall be delayed in the same proportion.

OUTSTATION TRAVELLING TO VISIT ANOTHER SITE(not more than 7 days)

TRAVEL FARE

Claimed by Approved Approved


DEPARTURE PLACE PLACE ARRIVAL MODE OF
Employee by GM (O) by a/c Dept
DATE TIME FROM TO TIME TRAVEL

TOTAL

HOTEL ACCOMODATION EXPENSES


FROM DT TO DT NO OF DAYS DETAILS Claimed by Approved Approved
Employee by GM (O) by a/c Dept

TOTAL

LIVING EXPENSES/ OUT OF POCKET EXPENSES


PLACE OF STAY START DATE END DATE NO OF DAYS RATE PER DAY Claimed by Approved Approved
Employee by GM (O) by a/c Dept

TOTAL

BASE STATION EXPENSES

Claimed by Approved Approved


Employee by GM (O) by a/c Dept
SECURITY DEPOSIT FOR OFFICE/ACCOMODATION (one time and refundable)
DATE OF DEPOSIT

Claimed by Approved Approved


Employee by GM (O) by a/c Dept
OFFICE/ACCOMODATION RENT
FROM DATE TO DATE

Claimed by Approved Approved


Employee by GM (O) by a/c Dept
ELECTRICITY
FROM DATE TO DATE

Claimed by Approved Approved


LOCAL CONVEYANCE(Total to be written here, the conveyance form to be attached with the
Employee by GM (O) by a/c Dept
form)

PRINTING AND STATIONARY Claimed by Approved Approved by


Employee by GM (O) a/c Dept
Detail 1
Detail 2
… (add lines as required)

PHONE EXPENSES Claimed by Approved Approved


Employee by GM (O) by a/c Dept
INTERNET EXPENSES
COURIER EXPENSES

Claimed by Approved Approved


MISCELLANEOUS
Employee by GM (O) by a/c Dept
Detail 1
Detail 2
… (add lines as required)

TOTAL AMOUNT CLAIMED

PREVIOUS PENDING ADVANCE, IF ANY (Can be ‘+’ if applicant has some advance with him/her, or ‘–‘ if the
applicant has spent over the advance given to him/her)
ADVANCE RECEIVED DURING THIS PERIOD, IF ANY
RECEIVED FROM
RECEIVED ON DATE
TOTAL ADVANCE
BALANCE AMOUNT (ADVANCE MINUS CLAIMED AMOUNT)

SIGNATURE AND DATE – CLAIMANT SIGNATURE, NAME AND DATE – GM (O)

COMMENTS, SIGNATURE, NAME AND DATE – ACCOUNTS/AUDIT SECTION

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