Section: ASAP

 SAP AG

© SAP AG TAMM10 4.0B 39-1

 Contents: ASAP Overview

Unit 39 ASAP Overview

 SAP AG

© SAP AG TAMM10 4.0B 39-2

 ASAP Overview: Contents

 SAP AG

© SAP AG TAMM10 4.0B 39-3

 ASAP Introduction: Unit Objectives

At the conclusion of this unit, you will be able

to:
 Explain the difference between TeamSAP, ASAP, and
the Implementation Assistant
 Describe the structure of the Implementation
Assistant
 Perform the first steps in the Implementation
Assistant
 State which deliverables are produced in an ASAP
project

 SAP AG

© SAP AG TAMM10 4.0B 39-4

 Overview Diagram: ASAP Introduction

ASAP Overview

ASAP Introduction

Content/Tools of the
Legend: ASAP Phases

Unit
Unit
Topic
Topic

 SAP AG

© SAP AG TAMM10 4.0B 39-5

 Topic: ASAP Introduction

 SAP AG

© SAP AG TAMM10 4.0B 39-6

 Topic Objectives

At the conclusion of this topic, you will be

able to:
 Describe the relationship between
TeamSAP and ASAP
 Describe the role of the BE tools in ASAP
 State the preconditions for rapid
implementation with ASAP

R
R

 SAP AG

© SAP AG TAMM10 4.0B 39-7

 AcceleratedSAP …… the process component of
TeamSAP

People: Processes:
Solutions Expertise AcceleratedSAP

 SAP  AcceleratedSAP Roadmaps

or Powered-By Methodologies
 Consulting Partners
 Quality Assurance
 Complementary
 R/3 Business Engineer
Software Partners
 Support, Consulting &
 Technology &
Hardware Partners Products Education Services

Products:
The Business Framework
 R/3 Product Family
 Complementary Software Products R

 Technology Partner Products

 Industry Solutions
 SAP AG

 The TeamSAP program is SAP's contribution to ensuring total lifecycle success in using the R/3
product with:
 Reinforced involvement of SAP employees in projects
 Coaching across the whole lifecycle; for example, feeding customer concerns into the SAP network,
supporting projects actively, and helping reduce costs
 Quality assurance (reviews) for all projects.
 TeamSAP works by providing a coordinated network of people, processes and products from SAP and
partners.
 ASAP is the TeamSAP solution for the implementation process, with a simple, consistent project plan
linked with the tools, services and support for implementing the R/3 System.

© SAP AG TAMM10 4.0B 39-8

 What is in ASAP?
ASAP
ASAP Accelerators
Accelerators
Individual
Individual accelerators
accelerators
 Roadmap also
also used in other
used in other projects
projects
 Step-by-step implementation procedures and recommendations

 Tools
 ASAP Implementation Assistant:
 Navigation tool for the Roadmap, questionnaires,
templates, and check lists
 Q&A database for documenting requirements
 R/3 Business Engineer tools for creating Business
Blueprint (conceptual design) and for configuration

 R/3 Services and Training

 All the services are available for ASAP projects,
including consulting, training, hotline, R

EarlyWatch, OSS, Info DB, training strategy for

project teams and users
 SAP AG

 The TeamSAP program is SAP's contribution to ensuring total lifecycle success in using the R/3
product with:
 Reinforced involvement of SAP employees in projects
 Coaching across the whole lifecycle; for example, feeding customer concerns into the SAP network,
supporting projects actively, and helping reduce costs
 Quality assurance (reviews) for all projects.
 TeamSAP works by providing a coordinated network of people, processes and products from SAP and
partners.
 ASAP is the TeamSAP solution for the implementation process, with a simple, consistent project plan
linked with the tools, services and support for implementing the R/3 System.

© SAP AG TAMM10 4.0B 39-9

 AcceleratedSAP - The Implementation Solution
ASAP Roadmap
Continuous
Change
Project
Preparation Final
Business Preparation Go-Live &
Realization
Blueprint Support

Methodology
Methodology
Implementation Assistant R/3 Business Engineer

- Q&A database - Implementation

- ASAP Roadmap Guide
- Knowledge - Reference Model
PC-Tool
PC-Tool R/3-Tool
R/3-Tool
Corner - Profile Generator
- BP Master List - Change Request
- Accelerators Management
Service
R

Training & Education, InfoDB,

OSS Support, Consulting
 SAP AG

 AcceleratedSAP is the Implementation Solution provided by SAP. AcceleratedSAP integrates several

components that work in conjunction to support the rapid and efficient implementation of the R/3
System. The three components that make up AcceleratedSAP are:
 Methodology - The AcceleratedSAP Roadmap defines the phases of the R/3 implementation
process and supports those with a comprehensive project plan. These MS Project templates provide
complete work breakdown structures and resource assignments.
 Tools - The AcceleratedSAP process is supported by a comprehensive set of both PC-based and
R/3-resident tools.
 Services:
 The PC-based tools and accelerators are integrated into the Implementation Assistant (IA). The
Implementation Assistant seamlessly links documents accessed through the AcceleratedSAP Roadmap.
The major PC tools include:
 The Question & Answer Database (Q&A DB) - A repository of all questions and corresponding
Company responses that are required to define business requirements and to develop the business
solutions in terms of the R/3 Reference Model and the R/3 System. This includes business process,
technical, organizational, and configuration questions and answers that are the source for creating
the Business Blueprint. After answering questions and filling out customer input templates within
the Q&A DB, the Business Blueprint is generated and printed.
 The Roadmap - A set of processes that identifies the steps needed to implement R/3. The five
phases of the AcceleratedSAP Roadmap (represented by a road graphic) are Project Preparation,
Business Blueprint, Realization, Final Preparation and Go Live and Support.

© SAP AG TAMM10 4.0B 39-10

 Preconditions for Rapid Implementation

 Clearly defined and stable project scope

 Only reference-based reengineering
 Implementation uses standard R/3
functions
 Whole company fully committed
 Committed management (steering committee) and
fast decision-making
 Committed project team, competent, well-trained
users and decision-makers

 SAP AG

© SAP AG TAMM10 4.0B 39-11

 Topic: Content/Tools of the ASAP Phases

 SAP AG

 AcceleratedSAP is the Implementation Solution provided by SAP. AcceleratedSAP integrates several

components that work in conjunction to support the rapid and efficient implementation of the R/3
System. The three components that make up AcceleratedSAP are:
 Methodology - The AcceleratedSAP Roadmap defines the phases of the R/3 implementation
process and supports those with a comprehensive project plan. These MS Project templates provide
complete work breakdown structures and resource assignments.
 Tools - The AcceleratedSAP process is supported by a comprehensive set of both PC-based and
R/3-resident tools.
 Services:
 The PC-based tools and accelerators are integrated into the Implementation Assistant (IA). The
Implementation Assistant seamlessly links documents accessed through the AcceleratedSAP Roadmap.
The major PC tools include:
 The Question & Answer Database (Q&A DB) - A repository of all questions and corresponding
Company responses that are required to define business requirements and to develop the business
solutions in terms of the R/3 Reference Model and the R/3 System. This includes business process,
technical, organizational, and configuration questions and answers that are the source for creating
the Business Blueprint. After answering questions and filling out customer input templates within
the Q&A DB, the Business Blueprint is generated and printed.
 The Roadmap - A set of processes that identifies the steps needed to implement R/3. The five
phases of the AcceleratedSAP Roadmap (represented by a road graphic) are Project Preparation,
Business Blueprint, Realization, Final Preparation and Go Live and Support.

© SAP AG TAMM10 4.0B 39-12

 Implementation Assistant: Objectives

At the conclusion of this topic, you will be

able to:
 Describe the structure of the
Implementation Assistant
 Describe the structure of the ASAP
Roadmap
 Outline the content of each of the Roadmap
phases, and the tools used in them

 SAP AG

 AcceleratedSAP is the Implementation Solution provided by SAP. AcceleratedSAP integrates several

components that work in conjunction to support the rapid and efficient implementation of the R/3
System. The three components that make up AcceleratedSAP are:
 Methodology - The AcceleratedSAP Roadmap defines the phases of the R/3 implementation
process and supports those with a comprehensive project plan. These MS Project templates provide
complete work breakdown structures and resource assignments.
 Tools - The AcceleratedSAP process is supported by a comprehensive set of both PC-based and
R/3-resident tools.
 Services:
 The PC-based tools and accelerators are integrated into the Implementation Assistant (IA). The
Implementation Assistant seamlessly links documents accessed through the AcceleratedSAP Roadmap.
The major PC tools include:
 The Question & Answer Database (Q&A DB) - A repository of all questions and corresponding
Company responses that are required to define business requirements and to develop the business
solutions in terms of the R/3 Reference Model and the R/3 System. This includes business process,
technical, organizational, and configuration questions and answers that are the source for creating
the Business Blueprint. After answering questions and filling out customer input templates within
the Q&A DB, the Business Blueprint is generated and printed.
 The Roadmap - A set of processes that identifies the steps needed to implement R/3. The five
phases of the AcceleratedSAP Roadmap (represented by a road graphic) are Project Preparation,
Business Blueprint, Realization, Final Preparation and Go Live and Support.

© SAP AG TAMM10 4.0B 39-13

 AcceleratedSAP - Implementation Assistant

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Contents Search
Home
Home Page
Page Welcome to AcceleratedSAP
What`s New
Roadmap
Implementation Accelerators

The Implementation Project Plan

Question and Answer Database
Assistant is the Issues Database
Business Process Procedures
primary tool and Knowledge Corner
Glossary
framework for Help Continuous
executing the ASAP Project
Change

approach Preparation Final

Preparation Go Live &
Business Realization
Support
Blueprint

Version

 SAP AG

 The Implementation Assistant is:e:

 A PC tool that can run completely independently of the R/3 System
 The one-stop collection of all tools and methods developed for the ASAP methodology
 Network-capable

© SAP AG TAMM10 4.0B 39-14

 Organization of the Implementation Assistant
Contents Search
Home Page  Roadmap
What`s New
Roadmap  Implementation Accelerators
Phase 1: Project Preparation
Phase 2: Business Blueprint  Project Plan
Phase 3: Realization
Phase 4: Final Preparation  Question and Answer Database
Phase 5: Go Live and Support
Implementation Accelerators
Project Plan
 Issues Database
Question and Answer Database
Issues Database
 Business Process Procedures
Business Process Procedures
Knowledge Corner
 Knowledge Corner
Glossary
Help
 Glossary
 Help

 SAP AG

 Home Page: Branches back to the Roadmap graphic in the right pane.
 What's New: Delineates version and release changes.
 Roadmap: A set of processes that identifies the steps needed to implement R/3. The five phases of the
AcceleratedSAP Roadmap (represented by a road graphic) are Project Preparation, Business Blueprint,
Realization, Final Preparation and Go Live and Support.
 Implementation Accelerators: Alphabetical listing of accelerators found within the Roadmap.
 Project Plan: Six or nine month project plans.
 Question and Answer Database (Q&A DB): A repository of all questions and corresponding company
responses that are required to define business requirements and to develop the business solutions in
terms of the R/3 Reference Model and the R/3 System. This includes business process, technical,
organizational, and configuration questions and answers that are the source for creating the Business
Blueprint. After answering questions and filling out customer input templates within the Q&A DB, the
Business Blueprint is generated and printed.
 Issues Database: Tool used to process and track project issues.
 Business Process Procedures: Lists default business processes from the R/3 System.
 Knowledge Corner: Task-oriented collection of efficient procedure documentation for use in the R/3
implementation project (examples: authorization concept, data transfer).
 Help: Source for ASAP support and updates.

© SAP AG TAMM10 4.0B 39-15

 Organization within the ASAP Roadmap

Phase

Continuous
Change
Work Packages Project
Preparation Final
Business Realization Preparation Go Live &
Support
Blueprint

Activities

Tasks  How To’s

 Accelerators
R

 Tools
 SAP AG

 The Roadmap, regardless of the method of access, is divided into four types of organizational folders:
 Phase - The major milestones of the ASAP Roadmap.
 Work package - A group of activities designed to accomplish a major portion of a Roadmap phase.
A work package is assigned to a project team for completion.
 Activity - A group of tasks. The results of an activity can produce certain deliverables and can be
accomplished by one or more project team members. Several activities comprise a workpackage.
 Task - A specific event to be performed by a project team member.
 Tasks contain the important How To instructions needed to complete a task and provide access to the
accelerators:.
 How-To - Explanation of how to perform a process, activity, or task.
 Accelerator – Documentation, templates, tips and tricks used to accelerate task completion.

© SAP AG TAMM10 4.0B 39-16

 Example of AcceleratedSAP Accelerators
 Knowledge Corner contains numerous accelerators
Contents Search
Home Page
What`s New
Roadmap
Phase 1: Project Preparation
Phase 2: Business Blueprint
Phase 3: Realization
Phase 4: Final Preparation
Phase 5: Go Live and Support
Implementation Accelerators
Project Plan  SAP’s R/3 Services
Question and Answer Database
Issues Database  Data Transfer Made Easy
Business Process Procedures
Knowledge Corner  System Administration Made Easy
Glossary
Help  Authorizations Made Easy
 Automatic Account Assignment

 SAP AG

 The Knowledge Corner contains many publications from SAP's Simplification Group.

© SAP AG TAMM10 4.0B 39-17

 Phase 1: Project Preparation Overview

Continuous
Change
Project
Preparation Final
Preparation Go-Live &
Business Realization
Support
Blueprint

 Define organization and standards

 Create high level project plan
 Plan technical requirements
 Executive kickoff

 SAP AG

 Phase 1 focuses on:s:

 Getting the project started
 Identifying team members
 Developing a high-level plan
 In the kickoff meeting, the project team and process owners get a clear sense of what their
responsibilities will be throughout the project.

© SAP AG TAMM10 4.0B 39-18

 Phase 2: Business Blueprint Overview

Continuous
Change
Project
Preparation Final
Preparation Go-Live &
Business Realization
Support
Blueprint

 Train project team

 Develop system environment
 Define organizational structure
 Define business processes requirements using
questionnaires and models
 Produce Business Blueprint
 Produce Business Process Master List
R

 Define Baseline Scope


 SAP
SAP AG
AG

 Phase 2 focuses on understanding the business goals of the company and determining the business
requirements needed to support those goals.
 During Phase 2, consultants will use the AcceleratedSAP Implementation Assistant, The Question &
Answer Database, and VISIO's Business Modeler to gather requirements.

© SAP AG TAMM10 4.0B 39-19

 Using the Q&A DB to Complete Phase 2

ASAP Roadmap Q&A

Activities Database

Organizational
questions
Define business
Customer
organization structure Answers input templates
Business
process
Conduct business questions
process workshops

 SAP AG

 Specific tasks within the work packages provide direct access to the Q&A db for task completion.
Within the Q&A DB, questionnaires and templates provide the means for task completion as well as
data storage of results and report generation (documentation).

© SAP AG TAMM10 4.0B 39-20

 IMG (Implementation Guide)
Overview - Creating the R/3 IMG

SAP
Reference Create Enterprise
IMG Enterprise IMG Project
Create Project
IMG IMGs Create IMG
Customizing
Project IMG Views
Projects
Views

Customizing Project Project

Transactions Documentation Management

 SAP AG

 The Implementation Assistant gives you both guidance and specific directions on the execution of this
process.
 The Enterprise IMG is the complete IMG for your company. It includes all components to be
implemented now and in the future. If a certain module, or function within a module, is still under
consideration, include it in the Enterprise IMG so that regeneration is not needed later. Although
regeneration is possible, it can be time consuming because it requires system resources. Be careful if
you regenerate the Enterprise IMG, because all Project IMGs will be affected.
 The purpose of the Project IMG is to provide a specific set of configuration activities for each project
phase, so that all SAP application components that go live at the same time are included in one Project
IMG for the customer, even when there are several locations, or multiple project teams. The Project
IMG substantially reduces the number of IMG activities.
 All available IMG activities are assigned to one or more components. For instance, if you select
Production Planning (PP), there is a branch Controlling, even if you are not using this component,
because PP needs cost centers for its work centers. Use Project IMGs to do your project planning and
control work.
 When you set up your Project IMGs or Release projects, be sure to keep to the standards you defined
in the Project Procedures work package under the Define project documentation task for using status
indicators, for scheduling, and for documentation.

© SAP AG TAMM10 4.0B 39-21

 Phase 3: Realization Overview

Continuous
Change
Project
Preparation Final
Preparation Go Live &
Business Realization
Support
Blueprint

 Baseline Configuration
 Final Configuration/Integration Test
 Configuration management with IMG
 Design, develop and test interfaces, reports, and conversions
 Develop integrated and documented solutions
through cycles
 Authorization and system administration R

 SAP AG

 The purpose of Phase 3 is to develop and evolve a future-state model into an integrated and
documented solution that fulfills the customer's business process requirements.
 Configuration is done in two work packages:
 Baseline configuration (planning, execution, testing, and acceptance)
 Final configuration (planning, execution, testing, and acceptance)
 Baseline configuration provides the basis for the configuration cycles. The system is refined in the
Final configuration work package.

© SAP AG TAMM10 4.0B 39-22

 IMG
IMG
Global settings
Set countries
Currencies
Maintain calendar

Customizing
Customizing
project
project

SAP documentation Activities Project management Project documentation

Unified structure
Unified structure  Open
 Open Status/activity data
Status/activity data Efficiently organized
Efficiently organized
Customizing
Customizing
transactions
transactions  MS Project Use MS Word
 HTML display
interface

Customizing
Customizing
project
project

 SAP AG

 Activities are uniformly documented.

 In the IMG you can create complete (project) documentation for each activity.
 Note:
From Release 3.1G there is a translation option for language-dependent fields in Customizing
transactions. You can define or change any language. Fields can be translated into several languages
simultaneously.

© SAP AG TAMM10 4.0B 39-23

 Phase 4: Final Preparation Overview

Continuous
Change
Project
Preparation Final
Preparation Go Live &
Business Realization
Support
Blueprint

 Prepare Go Live plan

 Train users
 Test integration, volume and stress
 Establish internal help desk
 Cutover to production system
R

 SAP AG

 Phase 4 focuses on completing final system testing, training users and cutting over both the data and
the system to a production environment.
 Final system testing consists of:
 Testing conversion procedures and programs, and interface programs
 Conducting volume and stress testing, and final user acceptance testing.
 In this phase, you also develop a Go Live plan, which specifically identifies the data conversion
strategy, initial audit procedures and a project team support structure.

© SAP AG TAMM10 4.0B 39-24

 Phase 5: Go Live and Support Overview

Continuous
Change
Project
Preparation Final
Preparation Go Live &
Business Realization
Support
Blueprint

 Production support
 Verify accuracy of production system
 Evaluate business benefits

 SAP AG

 After Go Live, the customer team focuses on supporting the users. The consultants should be
secondary to this effort.
Each day the business results and system performance should be measured and reviewed.

© SAP AG TAMM10 4.0B 39-25

 ASAP Overview: Summary
 TeamSAP is the coordinated network of people, processes
and products from SAP and partners that delivers fast,
integrated and assured solutions over time.
 The AcceleratedSAP approach uses different tools and
accelerators within the context of a single framework called
the Implementation Assistant.
 The Implementation Assistant is a PC-based application
made up of numerous tools and seamlessly linked
templates accessed through the AcceleratedSAP
Roadmap. The Implementation Assistant provides the
framework or logical housing of tools and accelerators
to conduct an ASAP project.

 Roadmap: This is the organizing principle of the

Implementation Assistant. The Roadmap contains the step-
by-step approach for ASAP to include detailed explanations
for completing each step and providing access to the tools
and accelerators to be used for task completion. R

 SAP AG

 After Go Live, the customer team focuses on supporting the users. The consultants should be
secondary to this effort.
Each day the business results and system performance should be measured and reviewed.

© SAP AG TAMM10 4.0B 39-26