UTTARANCHAL INSTITUE OF MANAGEMENT

Synopsis

On

“EMPLOYEE RECORD SYSTEM”

Session (2016-1019)

SUBMITED TO: SUBMITED BY:

Mr. PRASHANT BHATT

RAHUL PATWAL

BCA 5th
ACKNOWLEDGEMENT

The most awaited moment of any Endeavour is successful completion, but nothing
can be done successfully if done alone. Success is the outcome of contribution and
consistent help of various persons and we thank those ones who helped us in
successful completion of this project.

First and foremost I would like to express my special thanks of gratitude to “Dr.
Pradeep Suri”, Director UIM for providing a healthy and encouraging environment
to study.

Secondly I am thankful to the department of computer science and applications,

and our guide HOD “Dr. Sonal Sharma” and our faculty “Mr. Sameer dev
sharma”. he has been generous enough to provide us an opportunity and accepting
our candidature for the most valuable guidance and affordable treatment given to
us at every stage to boost our morale.

We express our sincere gratitude to our colleagues with whom we have fruitful

discussions which have helped us a lot in giving a final shape to the program.
DECLARATION

I hereby declare that the project work entitled “EMPLOYEE RECORD SYSTEM”

submitted to the Uttaranchal institute of management, is a record of an original

work done by us under the guidance of Mr. Sameer dev sharma and this project work

has not performed the basis for the award of any Degree or diploma/ associate ship

/fellowship and similar project if any.

 CERTIFICATE

This is to certify that PRASHANT BHATT and RAHUL PATWAL, student of

BCA 5th semester, Uttaranchal Institute of Management, Dehradun, have
completed the Project Entitled “ EMPLOYEE RECORD SYSTEM” using vb.net
for the Batch (2016-2019)
 Table of Contents
1.Introduction…………………………………………………………….6

2.Objective………………………………………………………………..7

3.System analysis………………………………………………………...8

4.Feasibility study………………………………………………………..9

5.System design…………………………………………………..……..11

6.System testing…………………………………………………………21

7.Testing…………………………………………………………………21

8.system security measures………………………………………….…..23

9.Future scopes and Further enhancement…………………………..….32

10.Coding…………………………………………………….…………33

11.Bibliography………………………………………………….……..86
INTRODUCTION
The "EMPLOYEE MANAGEMENT SYSTEM" has been developed to override the problems
prevailing in the practicing manual system. This software is supported to eliminate and in some
cases reduce the hardships faced by this existing system. Moreover this system is designed for
the particular need of the company to carry out operations in a smooth and effective manner.

The application is reduced as much as possible to avoid errors while entering the data. It also
provides error message while entering invalid data. No formal knowledge is needed for the user
to use this system. Thus by this all it proves it is user-friendly.

Every organization, whether big or small, has human resource challenge to overcome. Every
organization has different employee management needs, therefore we design exclusive
employee management system that are adapted to your managerial requirements. This is
designed to assist in strategic planning, and will help you ensure that your organization is
equipped with the right level of human resources for your future goals. Also, for those busy
executive who are always on the go, our systems come with remote access features, which will
allow you to manage your workforce anytime, at all times. This system will ultimately allow you
to better manage resources. One of the main features in employee management system in time
tracking for employees. Effective time tracking mechanism saves both time and money for the
organization

The purpose of employee management system is to automate the exixting manual system by
the help of computerized equipments and full-fledged computer software, fulfilling their
requirements, so that their valuable data/information can be stored for a longer period with easy
accessing and manipulation of the same. The required software and hardware are easily
available and easy to work with.

Employee management system as described above, can lead to error free, secure, reliable and
fast management system. It can assist the user to concentrate on their other activities rather to
concentrate on the record keeping. Thus it will help organization in better utilization of
resources. The organization can maintain computerized records without redundant enr=tries.
That means that one need not be distracted by information that is not relevant, while being able
to reach the information.

The aim is to automate its existing manual system by the help of computerized equipments and
full=fledged computer softare, fulfilling their requirements, so that their valuable data/information
can be stored for a longer period with easy accessing and manipulation of the same. Basically
the project describes how to manage for good performance and better services for the clients.
Objective
The main objective of the project on employee management sustem is to manage the details of
employee, salary, leaves, attendance, register=ration. It manages all the information about
employee, skills , registration, employee. The project is totalluy built at administrative end thus
only the administrator is gauranteeed access. The purpose of the project is to build an application
program to reduce the manual work for amanging the employee, salary, skills, leaves. It tracks
all the detaiols

FUNCTIONALITIES PROVIDED ARE AS FOLLOWS:

 Provides the searching facilities based on id.

 Manage information of employee
 Editing, adding and updating of records
 SYSTEM ANALYSIS

EXISTING SYSTEM

PURPOSED SYSTEM

 System needs store information about new entry employee.

 system needs to maintain quality record
 system needs to update and delete the record
 it also needs a security system to prevent data loss or unauthorized
access.
Feasibility study:
After doing the project MEMORY GAME, study and analyzing all the existing or
required functionalities of the system, the next task is to do the feasibility study for
the project. All projects are feasible – given unlimited resources and infinite time.

Feasibility study includes consideration of all the possible ways to provide a

solution to the given problem. The proposed solution should satisfy all the user
requirement and should be flexible enough so that future changes can be easily
done based on the future upcoming requirements.

A. Economical Feasibility
This is a very important aspect to be considered while developing a project.
We decided the technology based on minimum possible cost factor.
 All hardware and software cost has to be borne by the organization.
 Overall we have estimated that the benefits of the organization are going to
receive from the proposed system will surely overcome the initial costs and
the later on running cost for system.
B. Technical Feasibility
This included the study of function, performance and constraints that may
affect the ability to achieve an acceptable system. For this feasibility study,
we studied complete functionality to be provided in the system, and checked
if everything was possible using different type of frontend and backend
platforms.

C. Operational Feasibility
No doubt the proposed system is fully GUI based that is very user friendly
and all inputs to be taken all self-explanatory even to a layman. Besides, a
proper training has been conducted to let know the essence of the system to
the users so that they feel comfortable with new system. As far our study is
concerned the clients are comfortable and happy as the system has cut down
their loads and doing
SYSTEM DESIGN
1. Introduction

1.1) Scope and purpose

The purpose of the design phase is to develop a clear understanding of what the
developer want people to gain from his/her project. As you the developer work on
the project, the test for every design decision should be "Does this feature fulfill
the ultimate purpose of the project?" A purpose statement affects the design
process by explaining what the developer wants the project to do, rather than
describing the project itself.
The Design Document will verify that the current design meets all of the
explicit requirements contained in the system model as well as the implicit
requirements desired by the customer.

1.2) Overall System Design Objectives

The overall system design objective is to provide an efficient, modular

design that will reduce the system’s complexity, facilitate change and result
in an easy implementation. This will be accomplished by designing
strongly cohesion system with minimal coupling. In addition, this document
will provide interface design models that are consistent user friendly and
will provide straight forward transition through the various system
functions.

1.3) Structure of Design Document

System Architecture Design – The System architecture section has detailed

diagram of the system, server and client architecture.

Data Design – The data Design include an ERD as well as Database design.

Functional Design Description – This section has the functional partitioning from
the SRS, and goes into great detail to describe each function.
TESTING
System Secuarity Measures
FUTURE SCOPE