Paper Title (use style: paper title)

Subtitle as needed (paper subtitle)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2: name of organization, acronyms acceptable line 2: name of organization, acronyms acceptable
line 3: City, Country line 3: City, Country
line 4: e-mail address if desired line 4: e-mail address if desired

Abstract—This electronic document is a “live” template. The return at the end of a paragraph. Do not add any kind of
various components of your paper [title, text, heads, etc.] are pagination anywhere in the paper. Do not number text heads-
already defined on the style sheet, as illustrated by the portions the template will do that for you.
given in this document. (Abstract)
Finally, complete content and organizational editing before
Keywords-component; formatting; style; styling; insert (key formatting. Please take note of the following items when
words) proofreading spelling and grammar:

I. INTRODUCTION (HEADING 1) A. Abbreviations and Acronyms

Define abbreviations and acronyms the first time they are
This template, modified in MS Word 2003 and saved as used in the text, even after they have been defined in the
“Word 97-2003” for the PC, provides authors with most of the abstract. Abbreviations such as IEEE, SI, sc, dc, and rms do not
formatting specifications needed for preparing electronic have to be defined. Do not use abbreviations in the title or
versions of their papers. All standard paper components have heads unless they are unavoidable.
been specified for three reasons: (1) ease of use when
formatting individual papers, (2) automatic compliance to
electronic requirements that facilitate the concurrent or later B. Units
production of electronic products, and (3) conformity of style • Use either SI (MKS) or CGS as primary units. (SI units
throughout a conference proceedings. Margins, column widths, are encouraged.) English units may be used as
line spacing, and type styles are built-in; examples of the type secondary units (in parentheses). An exception would
styles are provided throughout this document and are identified be the use of English units as identifiers in trade, such
in italic type, within parentheses, following the example. Ease as “3.5-inch disk drive”.
of Use
• Avoid combining SI and CGS units, such as current in
A. Selecting a Template (Heading 2) amperes and magnetic field in oersteds. This often
leads to confusion because equations do not balance
First, confirm that you have the correct template for your dimensionally. If you must use mixed units, clearly
paper size. This template has been tailored for output on the A4 state the units for each quantity that you use in an
paper size. equation.

B. Maintaining the Integrity of the Specifications • Do not mix complete spellings and abbreviations of
units: “Wb/m2” or “webers per square meter”, not
The template is used to format your paper and style the text. “webers/m2”. Spell out units when they appear in text:
All margins, column widths, line spaces, and text fonts are “. . . a few henries”, not “. . . a few H”.
prescribed; please do not alter them. You may note
peculiarities. For example, the head margin in this template • Use a zero before decimal points: “0.25”, not “.25”.
measures proportionately more than is customary. This Use “cm3”, not “cc”. (bullet list)
measurement and others are deliberate, using specifications
that anticipate your paper as one part of the entire proceedings, C. Equations
and not as an independent document. Please do not revise any
of the current designations. The equations are an exception to the prescribed
specifications of this template. You will need to determine
whether or not your equation should be typed using either the
II. PREPARE YOUR PAPER BEFORE STYLING Times New Roman or the Symbol font (please no other font).
Before you begin to format your paper, first write and save To create multileveled equations, it may be necessary to treat
the content as a separate text file. Keep your text and graphic the equation as a graphic and insert it into the text after your
files separate until after the text has been formatted and styled. paper is styled.
Do not use hard tabs, and limit use of hard returns to only one
 Number equations consecutively. Equation numbers, within An excellent style manual for science writers is [7].
parentheses, are to position flush right, as in (1), using a right
tab stop. To make your equations more compact, you may use III. USING THE TEMPLATE
the solidus ( / ), the exp function, or appropriate exponents.
Italicize Roman symbols for quantities and variables, but not After the text edit has been completed, the paper is ready
Greek symbols. Use a long dash rather than a hyphen for a for the template. Duplicate the template file by using the Save
minus sign. Punctuate equations with commas or periods when As command, and use the naming convention prescribed by
they are part of a sentence, as in your conference for the name of your paper. In this newly
created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use
α + β = χ. (1) the scroll down window on the left of the MS Word Formatting
α + β = χ. toolbar.
(1) (1)
A. Authors and Affiliations
Note that the equation is centered using a center tab stop.
Be sure that the symbols in your equation have been defined The template is designed so that author affiliations are not
before or immediately following the equation. Use “(1)”, not repeated each time for multiple authors of the same affiliation.
“Eq. (1)” or “equation (1)”, except at the beginning of a Please keep your affiliations as succinct as possible. This
sentence: “Equation (1) is . . .” template was designed for two affiliations.
1) For author/s of only one affiliation (Heading 3): To
D. Some Common Mistakes change the default, adjust the template as follows.
• The word “data” is plural, not singular. a) Selection (Heading 4): Highlight all author and
affiliation lines.
• The subscript for the permeability of vacuum 0, and
other common scientific constants, is zero with b) Change number of columns: Select the Columns icon
subscript formatting, not a lowercase letter “o”. from the MS Word Standard toolbar and then select “1
Column” from the selection palette.
• In American English, commas, semi-/colons, periods,
question and exclamation marks are located within c) Deletion: Delete the author and affiliation lines for
quotation marks only when a complete thought or the second affiliation.
name is cited, such as a title or full quotation. When
quotation marks are used, instead of a bold or italic d) For author/s of more than two affiliations: To change
typeface, to highlight a word or phrase, punctuation the default, adjust the template as follows.
should appear outside of the quotation marks. A e) Selection: Highlight all author and affiliation lines.
parenthetical phrase or statement at the end of a
sentence is punctuated outside of the closing f) Change number of columns: Select the “Columns”
parenthesis (like this). (A parenthetical sentence is icon from the MS Word Standard toolbar and then select “1
punctuated within the parentheses.) Column” from the selection palette.
• A graph within a graph is an “inset”, not an “insert”. g) Highlight author and affiliation lines of affiliation 1
The word alternatively is preferred to the word and copy this selection.
“alternately” (unless you really mean something that h) Formatting: Insert one hard return immediately after
alternates). the last character of the last affiliation line. Then paste down
• Do not use the word “essentially” to mean the copy of affiliation 1. Repeat as necessary for each
“approximately” or “effectively”. additional affiliation.
• In your paper title, if the words “that uses” can i) Reassign number of columns: Place your cursor to the
accurately replace the word “using”, capitalize the “u”; right of the last character of the last affiliation line of an even
if not, keep using lower-cased. numbered affiliation (e.g., if there are five affiliations, place
your cursor at end of fourth affiliation). Drag the cursor up to
• Be aware of the different meanings of the homophones highlight all of the above author and affiliation lines. Go to
“affect” and “effect”, “complement” and Column icon and select “2 Columns”. If you have an odd
“compliment”, “discreet” and “discrete”, “principal”
and “principle”. number of affiliations, the final affiliation will be centered on
the page; all previous will be in two columns.
• Do not confuse “imply” and “infer”.
B. Identify the Headings
• The prefix “non” is not a word; it should be joined to
the word it modifies, usually without a hyphen. Headings, or heads, are organizational devices that guide
the reader through your paper. There are two types: component
• There is no period after the “et” in the Latin heads and text heads.
abbreviation “et al.”. Component heads identify the different components of your
• The abbreviation “i.e.” means “that is”, and the paper and are not topically subordinate to each other. Examples
abbreviation “e.g.” means “for example”. include Acknowledgments and References and, for these, the
correct style to use is “Heading 5”. Use “figure caption” for “Magnetization, M”, not just “M”. If including units in the
your Figure captions, and “table head” for your table title. Run- label, present them within parentheses.
in heads, such as “Abstract”, will require you to apply a style
(in this case, italic) in addition to the style provided by the drop ACKNOWLEDGMENT (HEADING 5)
down menu to differentiate the head from the text.
The preferred spelling of the word “acknowledgment” in
Text heads organize the topics on a relational, hierarchical America is without an “e” after the “g”. Avoid the stilted
basis. For example, the paper title is the primary text head expression, “One of us (R. B. G.) thanks . . .” Instead, try “R.
because all subsequent material relates and elaborates on this B. G. thanks”. Put sponsor acknowledgments in the unnum-
one topic. If there are two or more sub-topics, the next level bered footnote on the first page.
head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no
subheads should be introduced. Styles named “Heading 1”, REFERENCES
“Heading 2”, “Heading 3”, and “Heading 4” are prescribed. The template will number citations consecutively within
brackets [1]. The sentence punctuation follows the bracket [2].
C. Figures and Tables Refer simply to the reference number, as in [3]—do not use
1) Positioning Figures and Tables: Place figures and “Ref. [3]” or “reference [3]” except at the beginning of a
sentence: “Reference [3] was the first . . .”
tables at the top and bottom of columns. Avoid placing them in
the middle of columns. Large figures and tables may span Number footnotes separately in superscripts. Place the
across both columns. Figure captions should be below the actual footnote at the bottom of the column in which it was
figures; table heads should appear above the tables. Insert cited. Do not put footnotes in the reference list. Use letters for
table footnotes.
figures and tables after they are cited in the text. Use the
abbreviation “Fig. 1”, even at the beginning of a sentence. Give all authors' names; do not use “et al.”. Papers that
have not been published, even if they have been submitted for
TABLE I. TABLE TYPE STYLES publication, should be cited as “unpublished” [4]. Papers that
have been accepted for publication should be cited as “in
Table Table Column Head press” [5]. Capitalize only the first word in a paper title, except
Head Table column subhead Subhead Subhead for proper nouns and element symbols.
a
copy More table copy
a. Sample of a Table footnote. (Table footnote) [1] G. Eason, B. Noble, and I. N. Sneddon, “On certain integrals of
Lipschitz-Hankel type involving products of Bessel functions,” Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529–551, April 1955.
(references)
We suggest that you use a text box to insert a graphic
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
(which is ideally a 300 dpi TIFF or EPS file, with all fonts 2. Oxford: Clarendon, 1892, pp.68–73.
embedded) because, in an MSW document, this method is
[3] I. S. Jacobs and C. P. Bean, “Fine particles, thin films and exchange
somewhat more stable than directly inserting a picture. anisotropy,” in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds. New
To have non-visible rules on your frame, use the York: Academic, 1963, pp. 271–350.
MSWord “Format” pull-down menu, select Text Box > [4] K. Elissa, “Title of paper if known,” unpublished.
Colors and Lines to choose No Fill and No Line. [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
Stand. Abbrev., in press.
Figure 1. Example of a figure caption. (figure caption) [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
studies on magneto-optical media and plastic substrate interface,” IEEE
Figure Labels: Use 8 point Times New Roman for Figure Transl. J. Magn. Japan, vol. 2, pp. 740–741, August 1987 [Digests 9th
labels. Use words rather than symbols or abbreviations when Annual Conf. Magnetics Japan, p. 301, 1982].
writing Figure axis labels to avoid confusing the reader. As an [7] M. Young, The Technical Writer's Handbook. Mill Valley, CA:
example, write the quantity “Magnetization”, or University Science, 1989.