Halloween

Spooktacular
Personal Portfolio

Bobie Breitwieser
Table of Contents
Event Management Associations

Internships

Overview of Event

Vision Statement

Timeline of Event

Problem/Solutions

Gantt Chart

Staff & Voluntees

Budget

Promo Materials

Evaluations From Participants

Photos of the Event

Media Documenting Event

Thank You Notes

Event Management Association
National Speakers Association
https://www.nsaspeaker.org
“NSA provides professional speakers with the comprehensive
resources, mentoring and professional connections they need
to become more efficient and more effective in all aspects of
their trade.”

The National Limousine Association

https://www.limo.org/default.aspx
“The National Limousine Association was founded in 1985 as
a voluntary, non-profit, tax-exempt organization responsible for and
dedicated to representing and furthering the worldwide, national,
state and local interests of the luxury chauffeured ground transpor-
tation industry. The NLA does not formulate, compose nor ensure
compliance with regulations.”

International Society of Meeting Planners

http://www.northamericanassociation.com/assoc/ismp.html
“The International Society of Meeting Planners (“ISMP”) is a
professional organization founded in 1966, making available
professional meeting planners. Management believes that
ISMP is one of the largest professional associations in the
United States with more members in more cities than any
other organization.”

American Institute of Floral Designers

https://aifd.org/about-us/
“The mission of AIFD is to advance the art of professional floral
design through education, service and leader’ship, and to
recognize the achievement of excellence in this art form.”
Event Management Association
National Restaurant Association
https://www.restaurant.org/About-Us
“We represent and advocate for foodservice industry interests
taking on financial and regulatory obstacles before they hit our
members’ bottom line. We provide tools and systems that help
members of all sizes get significantly better operating results.
And we offer the kinds of networking, education and research
resources that are only possible because of our vast, and active,
membership base.”

International Cake Exploration Societé

https://ices.org
“The International Cake Exploration Societé (ICES) promotes the
love and passion of cake decorating and sugar artistry. A truly inter-
national organization, we have thousands of members around the
globe. We offer many opportunities for “Caring & Sharing” in the
sugar arts through local, regional and international events, as well as
scholarships and other educational programs.”

Eventia
http://www.eventia.org.uk/html/article/about-us/
“Eventia is recognised as the official trade body of the events and
live marketing industry providing leadership and representation on
important issues to Government, regulators and the corporate com-
munity. The association was created in January 2006, following the
merger between two complementary trade associations: the Corpo-
rate Events Association and the Incentive Travel & Meetings Associ-
ation. The British Association of Conference Destinations was sub-
sumed into Eventia from January 2009. Eventia promotes the highest
standards of professionalism and best practice* in the industry.”
Event Management Association
Entertainment Services and Technology Association
http://www.esta.org
“The Entertainment Services and Technology Association is a
non-profit trade association based in North America with members
around the world. ESTA’s members are responsible for creating some
of the most important programs in our industry including the Tech-
nical Standards Program, Entertainment Technician Certification
Program and Rental Guard.”

Wedding and Event Videography Association

http://www.weva.com/about/index.php
“The Wedding and Event Videographers Association International
(WEVA) is the largest nonprofit trade association representing profes-
sional wedding and event videographers. Based throughout the US
and around the globe, WEVA International members are dedicated
video producers who specialize in the art of documenting and pre-
serving important social and corporate events and presentations.”

International Association of Conference Centers

http://www.iacconline.org/about-us/index.html
“IACC is a global community of passionate people and companies
delivering innovative and exceptional meeting experiences. Our Mis-
sion is to bring together the brightest industry minds to promote the
best meeting venues, which deliver exceptional meeting experiences.”
Event Management Association
International Association of Fairs and Expositions
https://www.fairsandexpos.com/eweb/DynamicPage.aspx?Site=IAFE&Web-
Code=AboutUs
“The International Association of Fairs and Expositions (IAFE) is a
voluntary, not-for-profit corporation, serving state, provincial, region-
al, and county agricultural fairs, shows, exhibitions, and expositions.
Its associate members include state and provincial associations of
fairs, non-agricultural expositions and festivals, associations, corpora-
tions, and individuals engaged in providing products and services to
its members, all of whom are interested in the improvement of fairs
and allied fields.”

Exhibit Designers & Producers Association

https://www.edpa.com/about-the-edpa-1
“Each year, the EDPA drives industry education programs and pro-
fessional networking events through our regional chapters. We also
bring together members and thought-leaders from around the world
to ACCESS, the only industry association meeting and event of its
kind. ACCESS provides a platform for prospective EDPA members
and members alike to share and engage in programs and play at a
professional conference unlike any other.”

Society of Independent Show Organizers

http://www.siso.org/about-siso
“SISO members include companies, corporations and other for-prof-
it entities that own, produce or provide full-service management of
“face to face” trade shows, consumer shows, expositions, conferences
and /or similar events as a substantial part of their business.”
Event Management Association
Association of Destination Management Executives
http://www.adme.org/aws/ADME/pt/sp/about
“ADMEI establishes DMC standards and best practices, supports
excellence and ethical business practices and promotes the value of
destination management companies to the meetings industry. It of-
fers the Destination Management Certified Professional® (DMCP)
program based on the DMC Competencies, the Accredited Desti-
nation Management Company® accreditation, and publishes Best
Practices in Destination Management.”

The Association of Event Organizers Ltd

https://www.aeo.org.uk/welcome/about-us
“AEO is the voice of the event organizing community. It serves the
collective needs and promotes the interests of event organizers and
the industry at large. Our members are important to us. Making sure
that we support them and help create opportunities for them to grow
and prosper. With this in mind, we focus our attention and resources
on areas that our members have highlighted as vital to help them de-
liver results in their day to day roles and capitalize on opportunities
for developing their businesses.”
Internships

The Heritage Foundation – Events Team Intern

https://www.heritage.org/node/23118
[email protected] / 202.546.4400
An Events intern assists in “Conference Services regularly
coordinating catering orders, room reservations, and handling other
administrative tasks.” This internship is in charge of dealing with the
Special Events side of their annual productions.

Opus Agency – Event Management Intern

https://www.opusagency.com/careers/
206.441.6448 / 888-279-8839
As an Events Management Intern at Opus Agency you will work
closely with an Event Management Intern Manager, take part in
multiple roles, and have local onsite opportunities. Some intern
responsibilities include editing event documents, participating in
events, and completing an internship project.

Theodore Roosevelt Medora Foundation – Group

Sales/Event Management Internship
https://trmf.bamboohr.com/jobs/view.php?id=49
No contact available
Interns at the Theodore Roosevelt Medora Foundation will be in
charge of developing contracts for new groups, contacting groups
interested in coming to Medora, and working the box office to
facilitate ticket sales for daily and special events.
Internships
Colorado Springs Sports Corporation –
Event Management Internship
http://coloradospringssports.org/files/CSSC/Internships/2019_Event_Manage-
ment_Internship_-_Summer.pdf
Aubrey McCoy / [email protected] / 719.634.7333
As an intern at the Colorado Springs Sports Corporation you will as-
sist the staff in research, planning, facility evaluation, venue selection,
equipment procurement and more. This is an unpaid internship, but
is available for credit hours.

City and County of Denver – Office of Special Events

Internship
https://www.careersingovernment.com/job/262846/office-of-special-events-intern-
ship/?utm_campaign=google_jobs_apply&utm_source=google_jobs_apply&utm_
medium=organic
No contact available
As an intern at the City and County of Denver, Office of Special
Events, you will experience event management, event and film co-
ordination, research special events and film industries, coordinating
and communicating with other large event facilities, and participate
in city meetings.

Boise Hawks – Group Sales Rep/In Game Event

Management Intern
https://www.teamworkonline.com/baseball-jobs/northwestleague/boise-hawks/
group-sales-rep-in-game-event-management-intern-1946810?source=Glassdoor
No contact available
As an intern with Boise Hawks you will produce ticket revenue,
sell new business to decision makers within local businesses and
non-profit organizations, and work closely with stadium operations as
it relate to learning how to manage game operation details for guest
relations.
Internships
Revolution Marketing and Management – Event
Marketing Coordinator Internship
https://www.linkedin.com/jobs/view/event-marketing-coordinator-intern-
ship-at-revolution-marketing-and-management-1002091593?utm_campaign=-
google_jobs_apply&utm_source=google_jobs_apply&utm_medium=organic
No contact available
As an intern with Revolution Marketing and Management you will
coordinate and plan support for the Event program, assist in client
development, meetings, and planning for the office and Event
Managers.

Tier 1 Event Management – Promotional Events/

Customer Service Ambassadors
https://www.linkedin.com/jobs/view/promotional-events-customer-service-ambas-
sadors-at-tier-1-event-management-1002763730?utm_campaign=google_jobs_ap-
ply&utm_source=google_jobs_apply&utm_medium=organic
No contact available
As an intern at Tier 1 you will gain experience as a brand repre-
sentative, event coordinator, public relations officer, event manager,
event planner, and customer service representative.

Echo Mountain – Events Manager Intern

https://www.linkedin.com/jobs/view/events-manager-intern-at-echo-mountain-
998843768?utm_campaign=google_jobs_apply&utm_source=google_jobs_ap-
ply&utm_medium=organic
No contact available
As an intern at Echo Mountain your responsibilities will include
hands-on support of on-site and off-site events, creation and promo-
tion, production and distribution, and more.
Internships
Tier 1 Event Management – Event Attendant
https://www.linkedin.com/jobs/view/event-attendant-at-tier-1-event-management-
1004351186?utm_campaign=google_jobs_apply&utm_source=google_jobs_ap-
ply&utm_medium=organic
No contact available
As an event attendant intern at Tier 1 you will assist the Promotions
Coordinator, coordinate event activities, process and track event
sales, and more.

National Cattlemen’s Beef Association – Summer

Internship, Meetings & Events
https://www.linkedin.com/jobs/view/summer-internship-meetings-events-at-na-
tional-cattlemen-s-beef-association-908513193?utm_campaign=google_jobs_ap-
ply&utm_source=google_jobs_apply&utm_medium=organic
No contact available
As an intern at the National Cattlemen’s Beef Association you will
provide customer assistance to registrants, assist with monitoring
hotel block pick-ups, manage requests from sponsors/affiliate groups
for all meetings, act as support staff, and assist in additional duties.

Feeding Children Everywhere – Nonprofit Event

Internship
https://www.linkedin.com/jobs/view/nonprofit-event-internship-at-feeding-chil-
dren-everywhere-843740361?utm_campaign=google_jobs_apply&utm_source=goo-
gle_jobs_apply&utm_medium=organic
No contact avilable
As an intern at Feeding Children Everywhere you will assist in lead-
ing large volunteer projects, leading pre-event setup and post event
break-down, training volunteers, and more.
Internships
HX5, LLC – Event Coordination Intern
https://www.linkedin.com/jobs/view/event-coordination-intern-at-hx5-llc-
1000230956?utm_campaign=google_jobs_apply&utm_source=google_jobs_ap-
ply&utm_medium=organic
No contact available
As an intern at HX5, LLC you will coordinate event posters, support
activities, and monitor the status of events during execution. Overall,
they will assist the Event Coordination group of the System Test and
Resource Sustainment Organization.

USA Weightlifting – Events Marketing Intern

https://jobs.careeraddict.com/post/5524229?utm_campaign=google_jobs_ap-
ply&utm_source=google_jobs_apply&utm_medium=organic
No contact available
As an intern at USA Weightlifting you will support and assist the
Events and Communications departments, assist with day-to-day
operations of the National Office, provide operational support with
various projects.

The Lodge at Whitefish Lake/Averill Hospitality –

Events Internship
https://eli.eventleadershipinstitute.com/event-meeting-jobs/the-lodge-at-white-
fish-lake-averill-hospitality-whitefish-internship-events-internship/?utm_campaign=-
google_jobs_apply&utm_source=google_jobs_apply&utm_medium=organic
No contact available
The Lodge at Whitefish Lake is looking for interns who are
self-motivated and career-oriented. Their goal is to help interns
grasp the process of successfully planning special events within a hos-
pitality property.
Internships
Team Player Productions Inc. – Event Production
Intern
https://www.linkedin.com/jobs/view/event-production-intern-at-team-player-pro-
ductions-inc-992278663?utm_campaign=google_jobs_apply&utm_source=google_
jobs_apply&utm_medium=organic
No contact available
As an intern at Team Player Productions Inc. you will work alone,
with other interns, and with event directors on daily projects. Will
also assist in social media management.

Pikes Peak International Hill Climb – Event

Internship
https://www.workinsports.com/wisjoinapplyfeed.asp?idx-
=272252&uid=15440761681645z9yple6x&e=3241&ccsrc=4by
No Contact Available
As an intern at Pikes Peak International Hull Climb you will assist
the Executive Director, update and maintain the website and social
media sites, assume all responsibility during errand runs, and more.

Opus Agency – Event Coordinator Intern

https://www.opusagency.com/careers/
No contact available
As an Event Coordinator intern at Opus Agency you will register
receipt and data entry, give reminder calls, book hotels, proof invita-
tion layouts, and manage vendors.
Internships
Democratic Party of Oregon – Events and
Operations Internship
https://democrats.org/about/internships/
No contact available
An internship at the Democratic Party of Oregon entails
opportunities to develop skills and experience in event planning. In
addition to learning about political logistics management, you will
build relationships with the political community across the state.

VolunteerMatch – Events Coordinator/Intern

https://www.linkedin.com/jobs/view/volunteer-events-coordinator-intern-at-volun-
teermatch-715909552?utm_campaign=google_jobs_apply&utm_source=google_
jobs_apply&utm_medium=organic
No contact available
As an intern at VolunteerMatch you will assist the staff and board,
use updated contact lists to market upcoming events, create and
maintain detailed spreadsheets of events, and aid in events training
for volunteers.
Overview of Event
On October 26th 2018, Discovery Elementary hosted their annual
Halloween Carnival with the assistance of the COMM339 students
from BYU-Idaho. The Halloween Carnival is an opportunity for the
community to help support the elementary school. All of the mon-
ey made on the night of the carnival goes back to the school and is
used to help the teachers and the school provide the things that the
elementary school students need. The event consisted of 14 different
activities located in different classrooms inside the elementary school
with a hayride located outside. The event also included a bake sale
with an assortment of desserts made by parents of the students. The
most popular activity by far was the Spookally. At last year’s carnival
there were specific concerns that the teachers and guests had that the
team focused on improving for this year. The major concern being
the line for tickets because last year many guests had to wait nearly
45 minutes in line before they could purchase their tickets. At this
years carnival, however, the average wait time for purchasing tickets
was less than a minute. The team of 6 BYU-Idaho students, Malarie
Hahn, Bethany Bertagnole, Brenna Fronk, Lilibeth Vasquez, Jenna
Peterson, and Bobie Breitwieser, began planning a organizing the
event in September. I was the volunteer coordinator. The first step
was to contact Discovery Elementary and pitch their ideas to teach-
ers Shantay Ames and Marlyce Friess, the event managers, and gain
approval. The team met together multiple times every week leading
up to the event. Each member had specific responsibilities. They
discussed sponsors, decorations, activities, and volunteers. Sponsors
included Cocoa Bean, Texas Roadhouse, and Kiwi Loco. On the
day of the event, the team met at Discovery Elementary at 2 p.m. to
work with 30 teachers and staff to set up the activities. Five volun-
teers came to help with the set up, the event, and the take down. The
event was attended by 700 people which included the elementary
school students and their families.
Vision Statement

“Provide a fun family event to

bring families and teachers in the
community together in a casual
setting where those in attendance
can show creativity,
personality, and interests through
different activities and to raise
$5,000 for teachers to use in their
classrooms.”
Timeline of Event
Problem/Solution
Problem
Line to purchase wristbands and tickets for games gets too long at
front of the school
Solution
Have more people on standby and available to open more tables to
get the line moving faster. Have someone there to direct people to the
shortest line to help it move as fast as possible

Problem
Food runs out before the event is over
Solution
Once we realize food is getting low, have someone who is on standby
pick up pizzas we can sell instead

Problem
Volunteers don’t show up and we don’t have enough
people to get the event organized.
Solution: Our team will be at the elementary school earlier to en-
sure everything gets set up.

Problem
We don’t get a sponsor to supply the cupcakes for the cake walk.
Solution
Our team will all pitch in some money and we will go get cupcakes at
Walmart.
Problem/Solution
Problem
The weather could be bad while they are standing in line to get their
ticket.
Solution
Bring the line inside somewhere, so no one has to stand outside at all.

Problem
There are long lines for activities and kids are getting impatient
Solution
Have volunteers entertain them or interact with them by asking them
questions about their costume or what activity is their favorite.

Problem
Not many parents/kids are purchasing tickets for teacher date night.
Solution
Have a sign or place table where guests can see it. Have a volunteer
greeting guests as they come in and reminding them to purchase tick-
ets for the teacher date night.

Problem
There won’t be enough prizes on the night of the event.
Solution
Make sure to get the number of students who have come in the past
and plan on getting more prizes donated than what has been before.

Problem
Kids won’t be able to find the games they want to go to.
Solution
Create an easy to read map that will direct them to each event and
have signs on the outside of the classrooms indicating which activity
they are at.
Gantt Chart
 Staff & Volunteers

STAFF
Malarie Hahn [email protected] 678-628-8904
Bethany Bertagnole [email protected] 502-552-3261
Lilibeth Vasquez [email protected] 503-560-0226
Jenna Peterson [email protected] 215-622-4350
Brenna Fronk [email protected] 951-972-0740
Bobie Breitwieser [email protected] 240-626-4757

VOLUNTEERS
Kasandra Mates 801-837-1004 (3:00-8:00)
Arthur Watson 208-516-0853 (2:30-10:00)
Briannah Tibbetts 208-881-6249 (5:00-8:00)
David Peacock 503-409-3779 (7:00-9:00)
Jordan Moon 702-956-0839 (2:30-10:00)
 Budget
Food, plates, utensils, napkins, etc.
Plates and utensils $125
Hot dogs $100
Pulled pork $100
Nachos $45
Soda $60
Water $50
Caramel Apples $20
Kiwi Loco $200
Total: $700

Decorations:
Spook Alley Decor (Spider Webs, lights) $20
Table Cloths $10
Other Decor $50
Total: $80

Prizes:
Spider rings $60
Temporary tattoos $60
Halloween party prizes assorted box $80
Total: $200

Overall Total: $980

Cupcake walk:
Donations from the community (The Cookie Place, Cocoa Bean,
Love at first bite, and $10 dollar gift card from Albertson’s)
Idaho Falls Fire Station- Donated stickers as prizes for the activities
Promo Materials Created By Me
Evaluation from Participants
Evaluation from Participants
Photos of the Event

Check-In Table where guests

could purchase wristbands
and puch cards to
participate in the activites
available around the school.

Part of the SpookAlly. One

of the main attractions for
the carnival this year.

Events Team that put on

the Discover Elementary
School Spooktacular
Carnival.
Media Documenting Event

Digital copies of all promotional materials

and documents can be found by following
the link:

https://drive.goole.com/drive/folders/1XX0MRp-PK-
dHZUPnrR6EKj_ aXQVc_HnYE?usp=sharing
Clients Thank You Notes Sent To
Shantay Ames

Marlyce Friess

Principal Marlow

Cocoa Bean in Idaho Falls

Texas Roadhouse in Idaho Falls

Albertsons in Idaho Falls

Love at First Bite in Idaho Falls

The Cookie Place in Rexburg

Kiwi Loco in Idaho Falls