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Procurement Flow

The document outlines the supplier selection and qualification process. It involves selecting suppliers from a qualified supplier list based on their ability to meet requirements. The procurement activities are then documented in writing. The supplier's product is verified upon receipt to ensure requirements are met. Corrective actions may be implemented for suppliers who do not meet quality or delivery standards over time.

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284 views

Procurement Flow

The document outlines the supplier selection and qualification process. It involves selecting suppliers from a qualified supplier list based on their ability to meet requirements. The procurement activities are then documented in writing. The supplier's product is verified upon receipt to ensure requirements are met. Corrective actions may be implemented for suppliers who do not meet quality or delivery standards over time.

Uploaded by

dextanbc
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Procedure Task/Activity Responsible Reference/Quality

Section/Dept. Record
Documents procurement activities in writing SMT
Selects suppliers from Qualified Supplier List based SMT QSL
on their ability to meet service, quality and delivery WI-003-35 Rev 28
requirements. Supplier
Qualification
PLANNING/SUPPLIE Procedure
R SELECTION Determine the extent of control required for each SMT Any document
supplier based on product, quality and history of showing evidence
supplier. of control?
Verify the product received meets the requirements SMT Any document
established in the purchase order showing evidence
of verification?
Initiates Purchase Orders based on ASN, DRP, Build Buyer PO
PO INITIATION Plan, Accessory DRP or written direction from TCP (Purchasing)
Management.
PREQUALIFICATION Complete standardized Pre-Qualification Form Supplier PQF
OF SUPPLIERS (PQF).
Identify any certification held by the supplier that Procurement OR
may be beneficial to purchasing product or services Quality
from supplier.
Completion of the Supplier Setup Request Form by Supplier SSRF
the Supplier, WI-003-35 Rev 28
obtain approval from TCP Finance and Procurement Supplier
assure Set up Form has been entered into Axapta. Finance Qualification
Procedure
Check the Supplier history based on prior Quality ?? Any document
purchasing experiences and industry knowledge. showing evidence
of checking?
Verify completion of Quality Audit Survey. The Quality Quality Audit
survey may include self-survey, on site visits or Survey
information based on responses to questions
returned in the Pre Qualification form.
Verify completion of Purchasing Survey. (Physical or Purchasing Survey
written survey of supplier to establish qualification
as a Qualified Supplier.)
Verify Supplier has been approved and identified on
the Qualified Supplier list established by Quality.

PO PROCESSING Buyer shall initiate a PO after “Supplier Setup” has PO


been added to our computer system (Axapta) by
Finance.
PO’s shall contain the following applicable
information:
o Supplier’s Name, Address, and
Contact Information
o Quantity
o Identification and Description of
the Product
o Cost Information
o Requirements for Approval of
Product, Process, or Personnel (If Applicable).
o Requirements for Product
Verification and Release to the Supplier (If
Applicable).
o Notes for Specific Supplier
Instructions (If Applicable).
NOTE: Packing instructions can be found on the
Supplier’s FTP site.
The computer system (Axapta) reflects quantity
ordered and received. When the quantity received
matches the quantity ordered. The Purchase order is
electronically closed.
Obtain proper Purchasing management approval as
identified below:
$1-$50,000 within 30 days on hand requires a
Purchasing Manager approval.
$50,001 -$150,000 within 30 days on hand requires
a Purchasing Manager approval.
$150,001-$1,000,000 within 60 days on hand
requires the Chief Financial Officer approval.
$1,000,001 - $3,000,000 within 90 days on hand
requires the the Chief Financial Officer approval.
Over $3,000,000 requires the Senior Director of Asia
supply chain operation.

Note: Non-Disclosure agreements are to have an


approval signature of a Purchasing Manager or
above. Contracts are to have the approval of Senior
Director of Asia supply chain operation at a
minimum based on spend.
SUPPLIER As a long term Objective due to our product line, Quality
PERFORMANCE Suppliers are expected to target a Quality Pass Rate
EXPECTATIONS of 98% as measured by TCP Quality Control for each
month. Suppliers that appear to not achieving this
on-going quality standard are required to achieve
the level within a recommended timeframe.
Corrective and Preventative actions will be
implemented coupled with supplier visits to assist
these suppliers to reach this target. Suppliers not
complying with the proposed corrective and
preventive actions may be removed as a supplier.
Once a supplier has been removed, they will have to
re-qualify before further purchase orders are placed
with their organization.
As a long term Objective, Suppliers are expected to SMT
target a 98% on-time delivery. This means that a
firm commitment date for delivery by the supplier to
TCP is required from the supplier at the time of
order placement, and delivery date must be met
98% of the time in order for the supplier to be in
compliance with TCP standards. Suppliers that
appear to not achieving this on-going on-time
delivery standard are required to achieve the level
within a recommended timeframe. Corrective and
Preventative actions will be implemented coupled
with supplier visits to assist these suppliers to reach
this target. Suppliers not complying with the
proposed corrective and preventive actions may be
removed as a supplier. Once a supplier has been
removed, they will have to re-qualify before further
purchase orders are placed with their organization.
TCP Supplier Engineering Group is responsible for
the coordination of procuring Calibration Services
with the responsible buyer.
Prior to having Procurement cut a purchase order
for Calibration Services, TCP Supplier Engineering
Group will pre-qualify potential suppliers.
TCP Supplier Quality Department will check the
references of potential Suppliers of Calibration
Services prior to requesting a Purchase Order.
EXCEPTIONS TCP Supplier Engineering Group will verify any
certifications claimed by potential Calibration
Services prior to requesting a purchase order for
Calibration services.
If a Supplier or Calibration Services has previously
performed work for TCP, they may be selected as a
supplier based on past performance.
Note: A written Purchase order must be released by
the responsible buyer prior to any Calibration
service being performed by a Supplier at TCP.

PROCESS MAP
SELECT INITIATE
OBTAIN
SUPPLIER FROM CONTRACT,
REQUIRED
START QUALIFIED SUPPLIER BLANKET PO, OR
MANAGEMENT
LIST or Supplier Who PURCHASE
APPROVAL
Has Been Pre-Qualified ORDER

RELEASE DO ANY
FOLLOW UP
CONTRACT, DISCREPANCIES
ORDER FOR
BLANKET PO, OR EXIST BETWEEN NO CLOSE
ON TIME
PURCHASE ORDER ORDER AND
DELIVERY
TO SUPPLIER RECEIVING?

YES

RESOLVE
DISCREPANCIES
CLOSE END

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