Paper ID #16704

Engineering Portfolios: Value, Use, and Examples

Dr. Vincent Wilczynski, Yale University
Vincent Wilczynski is the Deputy Dean of the Yale School of Engineering and Applied Science and the
James S. Tyler Director of the Yale Center for Engineering Innovation & Design. As the Deputy Dean,
he helps plan and implement all academic initiatives at the School. In addition, he manages the School’s
teaching and research resources and facilities. As the James S. Tyler Director of the Center for Engineer-
ing Innovation & Design he leads the School’s efforts to promote collaboration, creativity, design and
manufacturing activities at Yale’s academic makerspace. His professional interests in Mechanical Engi-
neering are in the areas of data acquisition/analysis and mechanical design. He is the Co-Chair of the
Executive Advisory Board of the FIRST Foundation and is a Fellow of the American Society of Mechan-
ical Engineering. Previously, he was the Dean of Engineering at the U.S. Coast Guard Academy and has
had fellowships at the MIT Charles Stark Draper Laboratory, the Harvard School of Public Health and
with the American Council on Education. He has also served as the Vice President of Public Awareness for
the American Society of Mechanical Engineers and was the 2001 Baccalaureate College Professor of the
Year by the Carnegie Foundation, the only national award that recognizes outstanding college teaching.

Mr. Patrick H. Knowles Jr., Cleveland Mixer

Patrick Knowles has had more than thirty years of increasing responsibilities in engineering design, engi-
neering education, leadership & personnel supervision, financial & project management, and regulatory
compliance. A registered Professional Engineer in Virginia, he recently accepted a position at a manufac-
turing firm with duties including engineering design, engineering research, and engineering sales support.
Previously he was the Technologies Department Chair of Three Rivers Community College as well as
Professor in Mechanical and Manufacturing Engineering Technology, and an Associate Professor at the
U.S. Coast Guard Academy in the Mechanical Engineering Section and in the Naval Architecture/Marine
Engineering Section. He is a retired Coast Guard officer with twenty years of active duty service.

American
c Society for Engineering Education, 2016
 Engineering Portfolios: Value, Use, and Examples

Abstract
An engineering portfolio is a valuable tool when applying to an engineering position in industry.
Web-based portfolios compliment an applicant’s résumé and provide insight into an engineering
student’s skills as a designer, creator, fabricator, and problem-solver. While the use of
professional portfolios is well established in some fields, such as art, film, graphics design, and
architecture, the concept is not commonly used within the engineering disciplines. This paper
outlines the value and typical content of an engineering portfolio. A process to develop an
engineering portfolio will also be presented. The paper will document the efforts of graduate and
undergraduate engineering students to (1) archive professional academic work for display in a
portfolio, (2) curate their archived collection to present a concise and cogent display of their
professional skills, and (3) organize the portfolio to demonstrate job skills.

Introduction

Modern communication methods have dramatically changed yet some processes are grounded in
the past. One of those processes is the employment application process, in this case for
engineering positions. Typically this process involves an applicant responding to an open
position with a cover letter and résumé (or curriculum vitae) often submitted electronically. It is
proposed that an engineering portfolio format allows engineering students to showcase
accomplishments and provides potential employers with greater insight into their competencies
and abilities. The material presented in an applicant’s professional portfolio may include
research findings, artifacts from course work, results from extracurricular activities, and personal
endeavors. It is proposed that an applicant with a high quality professional portfolio also has high
degrees of creativity, innovation, and initiative, all of which may resonate with future employers
and increase their employability competitiveness.

This paper examines the history of portfolios in the employment market and in engineering
education, and presents a methodology for undergraduate and graduate students to develop their
personal engineering portfolio. Modeled after approaches used in other creative professions such
as art and architecture, the engineering portfolio is a record of an individual’s skills documented
by examples from projects they have worked on. In this context, the engineering portfolio can be
viewed as a tool to demonstrate one’s ability to solve engineering problems.

The use of engineering portfolios as a component of a job application addresses emerging trends
in education and business. While the pursuit of an education is primarily an individualistic “self-
centered” activity, employment within an organization is team-based. Also, much of the
education process centers on the achievement of objectives (often by demonstrating what an
individual knows) while industry focuses on applied problem solving. As such, applicants must
shape their internal views of “what I can do” to align with industry needs of “what can you do
for our company.” The traditional tools of the application process – the cover letter and résumé –
require the employer map the alignment between an individual’s skills and the company’s
requirements. An engineering portfolio makes this mapping more direct, with the applicant
directly aligning examples of problem solving to the corporate needs.

A review of the employer’s desirable factors in employees include an ability to work in teams,
make decisions, solve problems, plan, organize and prioritize work, analyze quantitative data,
and convey results to influence others. 1 This list of attributes highlight a desire for employees
who can “do” tasks that help the organization, in turn, accomplish its mission. Often this mission
involves “doing” and employers need to find (and hire) “doers.” An effective engineering
portfolio is an excellent tool to demonstrate an individual’s potential contribution to an
organization.

A similar shift in perspective (from a candidate’s focus on what they know to what they have
done) is underway within the college admission process. Under the umbrella of a new
organization – the Coalition for Access, Affordability and Success – a new format for college
admissions has been developed. In this new system, high school students assemble a portfolio of
their experiences as a component of their college application. The portfolios are intended to
cover experiences from as early as a student’s first year. Students can share their portfolios with
teachers, counselors and family members. It is hoped that this group provide advice not only on
the portfolio but also on the student’s educational trajectory by suggesting courses and activities
that will best prepare the students for college.2

While the results of this new college application process will play out over the next few years,
the students who participate in this process will soon be applying to jobs in industry with the
benefit of previously using portfolios as a component of an application. This factor alone signals
a need for engineering educators to become more aware of the value of engineering portfolios.

Engineering Portfolios: History and Applications

The portfolio concept has been used within engineering education in two distinct areas:
outcomes assessment and as a tool for employment. Before presenting a methodology for
engineering portfolio development, these areas of application are reviewed.

Williams suggests that portfolios of student work can be a valuable tool to document and assess
student learning.3 Principally driven by a need to assess the attainment of communication skills
(needed for accreditation purposes), portfolios are presented as a tool to define educational
objectives, correlate documented material to a program's educational objectives, facilitate an
opportunity for students to reflect on their learning, and assess the attainment of objectives.
While the author does not present the mechanics of assembling individual portfolios (over a
student's academic career), the author illustrates how portfolios have been used to assess and
improve the learning process.
Bhattacharya and Hartnett extend the use of student portfolios in engineering education beyond
communications and into all aspects of engineering professional knowledge and skills. 4 The
portfolio serves both as a collection of a student’s best work and as a forum to encourage
personal reflection. This perspective on portfolios also promotes portfolios as a mechanism that
demonstrates the interaction between distinct components of an individual's education. Similar to
the newly proposed college admissions portfolios, the engineering education portfolios can be
used with peer review, feedback and improvement.

Wilczynski and Colella report on an approach to create “institutional portfolio” as a tool for
programs to use when reviewing the curriculum’s ability and performance teaching design
skills.5 The collected information, while useful for structuring course improvements, is also
presented as a document to share with accreditation reviewers, benefactors, students and faculty
members that illustrates a sequential accumulation of design skills. In this version of the
engineering portfolio, design artifacts from courses throughout the curriculum are documented
with the reflection component of the portfolio emphasized as a path for future improvements.
This approach is similar to that reported by Kajfez, Kecskemety, and Kross who document how
team-based electronic portfolios can be used by design groups to collaborate, share information
with others, document the design process, and showcase work. 6 Examples illustrate how
computer models, photographs, and text are combined to produce a team’s portfolio. Student
surveys document student awareness of the potential benefit of a course-based portfolio when
applying for jobs.

The concept of engineering portfolios as a tool to increase an individual’s competitiveness for

industry jobs has been the subject of other reviews. Estell detailed the creation of interactive
programming portfolios as a useful component of a résumé.7 An interactive portfolio is proposed
to engage reviewers in web-based applications that demonstrate the competencies and abilities of
computer programmers. The interactive portfolio is described as including “graphical snapshots
of programs in action and links to downloadable source code and executable files.”

Online information technology (IT) focused portfolios were presented by Crowley and
Miertschin as a means to increase student awareness of the IT profession. In addition to
increased awareness, the use of portfolios amplified student understanding of connections
between academic applications and professional goals.8 As a result of this initiative, engineering
faculty recognized the value of portfolios for assessing student skills. In this application,
portfolio development was initially used as the basis of a term-long capstone project in the major
before the concept was moved to become a sophomore level course. The components of an
individual portfolio included a biography, statement of employment objectives, downloadable
résumé, summary of technical skills, and documentation of projects that demonstrated the
application of technical skills (and explanations of how the project demonstrates proficiency in
specific skills). In addition to helping students compete for jobs, university-archived electronic
portfolios were also proposed by Jwaifell as a mechanism for employers to search for
employees.9
Creating Engineering Portfolios: A Four-Step Process
An engineering portfolio is a valuable mechanism to present materials, collected over a period of
time, that demonstrate a person’s ability within a specific subject area. This section identifies
four-steps to create an engineering portfolio: collecting content, organizing content, creating
narratives (including reflection), and displaying content. The authors do not favor either a
specific format (hardcopy or digital) of the portfolio, leaving that decision to the individual
applying to specific employers. For the sake of this discussion, the development of a web-based
portfolio will be detailed, noting that the collected contents could be converted to a hardcopy
format. This process was developed from personal experience and the review of best practices
from a variety of resources.10,11 An example of a typical engineering portfolio (entry page) is
presented in Figure 1.

Figure 1. Engineering Portfolio Example

Collecting Content – The portfolio is a collection of a person’s best work that illustrates their
competence in technical and soft-skill areas. Using this as a framework, the starting point for
building an engineering portfolio is the creation of “digital storage bins” of potential portfolio
content. This material will then be used to construct the portfolio. This source material can be
collected in real-time (perhaps over a period of years) or after-the-fact. It is suggested that a
repository be established and that digital artifacts be stored in this location without much
forethought (as to a piece’s future utility). Similarly, the organization of the digital storage bins
can be loose, using time, project or skills as the means to initially assemble the collected
information. Developers should view this collection as the raw material from which they will
later build their portfolios, with the key aspect of this step being the collection of a large volume
of potential portfolio content.
While collecting resources, it is key to view the portfolio as a collection of stories, with a
blended combination of images and text telling each story. As such, images (including
photographs, CAD models, circuit diagrams, and screen shots of graphical programs) are perhaps
the most important items to collect. The collection of a large number of high-quality images will
facilitate the later stages of the portfolio assembly process. Saving potential portfolio content
should be become a habit and occur as a normal aspect of each project.
Since the portfolio will be a collection of stories, the standard format of a narrative (having a
beginning, middle, and end) should be kept in mind when raw information is collected. Details of
an applied design process (or similarly the development and execution of an experiment),
including initial concepts, preliminary sketches, computer models, analysis, testing and the final
fabrication, are a rich source of images that can be used in an individual’s portfolio.
Organizing Content –This step of the portfolio creation process organizes the bulk information
previously collected into groups of similar content. Two approaches can be used: project-based
organization and skill-based organization. A project-based portfolio uses the collection of
completed projects as the primary narrative theme, with the reader then making the needed
connections between the presented projects and their specific hiring needs. The skill-based
portfolio presents material in a manner that is aligned with an employer’s needs for specific skills
and competencies. Each method has unique advantages with the project-based portfolios being
more conversational and the skills-based portfolio being more direct (from the employer’s
perspective). A graphic illustrating the two portfolio organizational styles is presented in Figure
2.

Figure 2. Engineering Portfolio Organization – Conceptual Models

As an example, a mechanical engineering student may elect to present a portfolio that lists a
collection of projects that demonstrate their experience in the profession. Using this organization
method, the presentation of projects should be grouped among themes (such as robotics,
programming, and electronics) rather than being an uncategorized list of accomplishments. This
same set of experiences could also be organized along specific skills, such as the steps needed to
conceive of and design products. Using this method, aspects from individual projects would be
organized to highlight competencies in idea generation, computer-aided design, analysis
methods, manufacturing, experimental testing, and detailed design results.
Creating Narratives – During this step, text is developed to support the visuals (organized by
projects or skills). The images and text combine to provide the reader with insight on the
applicant’s talents and abilities, with the narrative being the format that connects the projects (or
skills) to the employer’s needs. The narratives have three purposes: highlighting key aspects of
the presented information, identifying the individual’s contribution to the project, and reflecting
on the value of the experience. The narratives provide the context for each particular project.
Two paragraphs at most should be used for each of the three purposes. The narrative begins with
an overview of the overall project (or skill set), with this section written to demonstrate why the
example was included in the portfolio. This description should direct the reader’s attention to
specific information that highlights the most important details for the reader to focus on and
understand about the presented example.
It is likely that many of the examples will have been projects completed by a group of students.
The second part of the narrative should detail one’s specific contributions to the overall project.
A statement such as “my responsibilities included” removes ambiguity and allows the reader to
focus on the appropriate segment of the project. The reflections component of the narrative
provides a chance to summarize the lessons learned from the experience and, if appropriate,
alternate solutions for refining the work.
The reflections component of the narrative should be used to highlight the accumulation of skills
over time and be written in a format that allows the reader to apply the presented information to
future projects. The reflections section should not include a list of reasons why things did not
work (and especially so given the portfolio’s role to showcase one’s best work), but rather this
section should demonstrate a high level of disciplinary maturity and personal development.
Displaying Content – Considering the perspective of the reader is imperative when designing the
portfolio’s layout. The layout should be clear, engaging, and connected in style and purpose. The
most effective portfolios clearly illustrate one’s potential with images and text. The images and
text should be displayed with a consistent layout with the images dominating the presentation as
the means to showcase an individual’s best work. Each image need not have a caption but the
provided text should clearly explain the important components of the presented images.
It is proposed that engineering design principles be used to construct an individual’s engineering
portfolio. Based on the engineering design process, a series of portfolio prototypes should be
created and reviewed, then selecting the best method to display information. During this design
process of the engineering portfolio, the prototype designs should be shared with others to solicit
feedback and improve the presentation.
An internet search for “engineering portfolios” will yield a large number of examples to review.
These online examples provide a benchmark that can be used as models for an individual’s own
engineering portfolio. Reviewing the work of others can lead to the discovery of creative and
effective formats. There are a number of commercial platforms that provide templates and
themes to build and broadcast individual portfolios (with the costs and services of each site
widely varying). Some platforms also provide a hosting service to house portfolios. Online
platforms typically offer instruction, software tools, and a basic template to work from. Such
software applications provide a mechanism to arrange the graphics (and potentially video) and
text, with the templates serving as examples to build off of.
Observations and Conclusions
Two workshops (one to graduate students, and the other to undergraduate students) were
developed to introduce the concept of using an engineering portfolio at the Yale University
School of Engineering. Examples of some of the portfolios created for and within those
workshops are archived in the reference section.12,13,14 These examples show how the presented
steps were used to create visual stories that illustrate personal competencies. While these
examples are web-based, the information could be documented in a format that could be
privately shared (thereby eliminating the need to have a particular portfolio publically
displayed). It is emphasized that an engineering portfolio does not replace the need for a résumé,
but rather complements the résumé. Along that line, it is suggested that the résumé include a link
to the online portfolio, and that the portfolio include a link to an individual’s online résumé.
The volume of work available to profile may be a concern for individual students and academic
programs. While the capstone design project provides portfolio-worthy material, it is suggested
that a competitive engineering student would also have a collection of other experiences to draw
portfolio examples from. That work could involve term projects from other design courses, such
as high quality introductory courses, as well as design components from fundamental courses
that include open-ended problems solving assignments. Students that have taken additional
design, fabrication, and experimental testing courses have additional resources of available
portfolio material. In addition, summer internships and engineering related extra-curricular
activities provide experiences that can be included in an engineering portfolio. Should an
individual student not have enough material to construct a portfolio, that student’s academic
program should review their curriculum to determine if the correct variety of courses are offered
that allow students to enter industry.
While this paper has presented the concept of engineering portfolios as a tool to benefit students,
it is suggested that the collection of a large number of individual engineering portfolios may be a
useful tool that can be used for engineering accreditation. In this application, the individual
portfolios can serve as an assessment instrument where the experiences are reviewed to assess
the achievement of specified student outcomes (such as those detailed in Criterion 3 of the
ABET Guidelines). 15
The engineering portfolio is an important tool for new engineers not only to secure a first
position, but also as a mechanism to use for future positions, with the original experiences
augmented with industrial experiences. It is expected that engineers be life-long learners, and the
engineering portfolio is an excellent forum to document that learning process.
References

1. Adams, S., “The 10 Skills Employers Most Want in 2015”, Forbes Online, November 12, 2014.
2. Pappano, L., “A New Coalition of Elite Colleges Tries to Reshape Admissions”, New York Times Education
Life, November 1, 2015, page ED14.
3. Williams, J.M., “The Engineering Portfolio: Communication, Reflection, and Student Learning Outcomes
Assessment”, International Journal of Engineering Education, Vol. 18, No. 2, pp. 197-207, 2002.
4. Bhattacharya, M. and Hartnett, M., “E-portfolio Assessment in Higher Education”, 37th ASEE/IEEE Frontiers
in Education Conference, 2007.
5. Wilczynski, V., and Colella, K.J., "Using Design Portfolios to Improve Design Education," ASEE Annual
Conference Proceedings, 1996.
6. Kajfez, R.L., Kecskemety, K.M., and Kross, M., “Electronic Notebooks to Document the Engineering Design
Process: From Platform to Impact”, ASEE Annual Conference Proceedings, 2015.
7. Estell, J.K., “The Interactive Programming Portfolio”, ASEE Annual Conference Proceedings, 1999.
8. Crowley, E., and Miertschin, S.L., “Developing Information Technology Career Path Awareness through
Student Online Portfolios”, ASEE Annual Conference Proceedings, 2004.
9. Jwaifell, M., “A Proposed Model for Electronic Portfolio to Increase Both Validating Skills and Employment”,
Procedia – Social and Behavioral Sciences, Vol, 103, pp 256-364, 2013.
10. MIT Ideation Lab Portfolio Resources: https://sites.google.com/site/ideationportfolioresources/, accessed
January 15, 2016.
11. McNair, L.D. and Garrison, W., “Portfolios to Professoriate: Helping Students Integrate Professional Identities
through Portfolios”, ASEE Annual Conference Proceedings, 2012.
12. Portfolio Example One: http://www.otlamos.com/ , accessed January 15, 2016.
13. Portfolio Example Two: http://www.patrick-wilczynski.com/, accessed January 15, 2016.
14. Portfolio Example Three http://www.ngoctdoan.com/, accessed January 15, 2016.
15. ABET Engineering Accreditation Commission, “Criteria for accrediting engineering programs – 2014-2015
Accreditation Cycle”, 2015, retrieved from www.abet.org, accessed January 15, 2016.