Sandwich Elementary PTA- Building a Community for

our Families
Mission Statement: Sandwich Elementary PTA strives to make every child’s potential a reality
by engaging and empowering families and communities to advocate for all children.

December 10, 2018

General Membership Meeting

6:30pm, Forestdale School Library

1. Welcome/Introductions

Everyone in attendance went around and introduced themselves

2. Principal/Vice Principal Report

Principal Hill and Principal Dintino were not in attendance as they had a meeting to attend.
Sarah Murray presented on behalf of Forestdale. She shared that they had a successful Turkey
Trot and Toys for Tots.

3. Vote on November General Membership Meeting Minutes

Meaghann Toomey made motion to approve, Daisy Lemoi seconded, motion passes

4. Vote to approve this month’s agenda

Elissa Adams made motion to approve this month’s agenda, Daisy Lemoi seconded, motion
passes

5. Treasurer’s Report

Angela Stetson was not in attendance, if anyone has any questions, please send them by email

A. Need approval for art history trainers 1099 tax prep. $75 for prep, filing, and
mailing.

Heather Walsh made motion to approve funds, Meaghann Toomey seconded, motion passes

PayPal transfer to our back account went well, and there’s no fee.

6. Funds Requests
 A. Carol Flynn, Kindergarten. Requesting $1,360 to fund the field trip to Heritage
Museum & Gardens and the buses to get there. The soil see classroom program is
an engaged science lesson that is aligned to the NGSS science standards. This field
trip provides students opportunities to explore the outdoor classroom and the soil
to see lesson in an inquiry based way. The field trip will be early June 2019. $5 x
200 students = $1,000, $90 per bus, two buses per day x 2 days = $360.

A question was asked if Kindergarten had used their funds yet, which they have not.
Meaghann Toomey made the motion to approve grant, Daisy Lemoi seconded, motion passes.

B. Carol Flynn, Kindergarten. Requesting $640 total ($360 to the Sandwich Bus
Company & $280 for ice cream) to pay for the field trip to The Adventure
Playground in Sandwich in June. We have created a vision for our students. We
strive to create a unified kindergarten community through a variety of shared
experiences. One of these experiences is an end of the year picnic. All nine
kindergarten classes will enjoy a brown bag picnic at the playground and a visit
from the ice cream truck. The cost per bus is $90; four busses will be needed.

Last year was the first time this field trip happened and it went really well. It was a great
time for all the students to interact. Cape Cod Slush is donating most of the ice cream and is
only charging a small fee. Daisy Lemoi made the motion to approve the grant, Elissa Adams
seconded, motion passes

C. Mr. Dintino, Coastal Explorer Program. Requesting a budget of $500. 5 days this
spring, truck costs $100/day.

Sarah Murray present the grant for Chris Dintino. Beth Hickson, a K teacher in attendance,
was able to answer any questions regarding this program that has been in place for many
years. Heather Walsh made the motion to approve, Mary Grace seconded, motion passes.

D. Laura Dunn, 3rd grade; Betty Powers presenting. Requesting $1,000 for the Coastal
Ecology Train Field Trip. Students will observe and learn about the different
ecosystems along the train tracks including salt marsh, cedar swamp, cranberry
bog, and canal. Science standards covered are the life cycles, inherited and
environmental traits, and variation of traits. We have 203 students. The cost for
the train is $3,000, plus $450 for 5 buses. The grant would reduce the cost per
student by almost $5 each.

Students stay ont the train during the field trip and stops at several locations where the
guides will discuss and teach. Heather Walsh made the motion to approve grant, Meaghann
Toomey seconded, motion passes.

7. A woman from DCF was in attendance. She spoke about the great need for foster homes
here on the Cape. Children are being removed on a daily basis. She answered many
questions regarding how the program works, how much they will provide for help and
 support. She is asking help in spreading the word and she left pamphlets to hand out.
There is also more information online.

8. Events

A. Movie Nights - FD 3/1, OR sometime in May or June

B. Bingo at OR 2/8

They will wait until January meeting to request a budget.

C. Ice Cream Social - OR 4/30 (half day).

9. Fundraising

A. Winter/Holiday Lego Club

i. We have 82 kids signed up for the one-day after school session on the half
day 12/12, 12:40-4. The kids will make and take home a 6-7 winter/holiday
LEGO projects, and we will have a screening of the LEGO Movie. The 82 kids
registered includes volunteers’ children for whom the fee was waived. We have
70 paid kids registered and are on track to raise approximately $1600 after
costs.

There are 85 children signed up. After expenses, there should be a profit of $1500-1600.

B. SilverGraphics Update

i. We had 111 orders and made $1500. Product will arrive 12/17, may need
help to distribute. People can continue to order online (and items are shipped
directly to their homes for a shipping fee). We will get a 33% profit on any

further orders.

There are 111 orders. Expecting about a $1500 profit and the check has been mailed. This
fundraiser will remain open until June and they will push it periodically throughout the year.

ii. Thank you to Ms. Montgomey

Mrs. Montgomery was a huge help and the fundraising team would like to give her a gift as a
thank you. There was a discussion about giving her a extra $150 to be used in the classroom.
Meaghann Toomey made a motion to approve, Lauren Leverone seconded, motion passes.

C. Wizards

i. We are going out to potential sponsors and offering the opportunity to

sponsor Wizards and/or the spring 5K

ii. Tickets sales will be all online. Tickets will be $12 in advance, $15 at the
door, and we will again offer Preferred and Courtside Plus seating at $20 and
$25 respectively.
Sponsorship packages are going out next week and flyers are going home in the next week.
Black and white flyers before the holiday break and color flyers going home after the
holidays.

D. Spring 5K

i. Working with South Shore Race Management (same company that does many
local races, including the Sandwich Thanksgiving 5K)

ii. Planning for Sunday, April 7, 2019

Heather Manuel from Sandwich Recreation has been working with them and is a big help.

D. BJs Update

Jesi did not have the exact number but PTA made about a $100

E. Smith Family Popcorn update

After discussing doing this as a fundraiser this spring, it was decided to not go ahead with it.
They will approach Smith Popcorn about doing a give back instead.

F. Subway Give-Back Sundays

This has not yet started, they are working out some details.

G. Heart of Stone Give Back Day - 12/8

Have not yet heard how it did

H. Basket Raffle

They are thinking late March. They are currently trying to work on dates with Mimi Shorten

J. Sugar Plum Fairy Recap (Kerry)

i. Made $4516.05

Less Expenses of $3022.39 ($2280.06 in 17/18 school year, $742.33 this year)

The event netted $1493.66.

Kerry shared that it was busier than she had anticipated but it went very well and she learned
a lot. They sold out around 7:30pm. She thanked everyone for all their help. She will need a
budget for next year soon.

9. Scholastic

A. Fall Book Fair at Forestdale raised $13,389.78 total, which means we earned
$6,694.89 in Scholastic dollars.

B. Discussion on how we give Scholastic dollars to Specials

C. Vote on Scholastic Dollars for next book fair (same as this fair) for Forestdale

i. Requesting $4,250 in scholastic dollars:

$2,300 (46 X $50) teachers and specialists

$500 (50 X$10) students in need

$1,000 librarian

$250 head of ELA

$200 discretionary fund

Meaghann Toomey made motion to approve, Heather Walsh seconded, motion passes.

E. Confirm schedule with regards to Family night, Teacher night and how impacted by
conferences

Daisy Lemoi is considering doing a family night and also plans to do a teacher preview on
3/29/19

10. Bylaws Committee

A. Volunteers needed, cannot be part of Executive Board.

4-6 people are needed for this committee. It would require 2-3 meetings to go over bylaws
and give suggestions.

11. Cultural Events

A. B Fit Show at Forestdale on 12/18

Meaghann Toomey questioned when the budget is set for cultural events. It was shared that
Mr Dintino is rethinking how cultural events go for next year and will most likely want less
scheduled for the year. There was a discussion about setting a budget ahead of time and
choosing more local cultural events.

12. Box Tops

A. Submitted on 10/30 and projected to get somewhere around $1,446. Takes a few
months for checks to come in.

13. Questions/Comments- Meeting adjourned at 8pm