Individual Performance Commitment and Review (IPCR)

I, JALE ANN A. ESPAÑOL, ADMINISTRATIVE AIDE – CLERK 1 of the PROVINCIAL HUMAN RESOURCE MANAGEMENT OFFICE commit to deliver and
agree to be rated on the following targets in accordance with the indicated measurement of the period APRIL 2, 2018 to JUNE 30, 2018

JALE ANN A. ESPAÑOL

Ratee
June 30, 2018

Reviewed by: Date: July 5, 2018 Approved by: Date: July 5, 2018
NELIE M. PECSON VIRGILIO O. OLANGCO
Admin. Officer V Department Head
MAJOR FINAL OUTPUT SUCCESS INDICATOR Actual Accomplishments Rating Remarks
(TARGET + MEASURE)
Q E T A
I. CORE FUNCTIONS
A. PROVIDE CLERICAL ASSISTANCE TO 20 H.R. STAFF

1. Prepares communication letters 3 memorandum and 5 communication 3/3 of the memorandum were submitted 4 3 5 4
and memorandum. letters were submitted for approval for approval and 5/5 communication
within 2 days from receipt of the order letters were properly routed 1 day from
receipt of the order

2. Manages the creation of E-copies Satisfactorily converted SALNs into E- Very satisfactorily converted SALNs into
of all PGC employee’s SALN as Copies, and prepared the submission of E-Copies, and prepared the submission of 5 4 3 4
per required by the Ombudsman such to the Ombudsman within 5 days such to the Ombudsman within 2 days
under Memorandum Circular No. from receipt of the directive from receipt of the directive
2, s. 2017.
Satisfactorily proof read parts of the Very satisfactorily proof read parts of the
3. Assists in the proof reading of 4 4 4 4
Draft Merit Selection plan upon receipt Draft Merit Selection plan upon receipt of
2018 Merit Selection Plan
of the order the order

4. Files records to filing cabinets Satisfactorily filed PGC employees’ Very satisfactorily filed PGC employees’
accordingly records within two days. records within one day. 4 4 4 4
5. Files 2017 IPCRs Satisfactorily sorted IPCRs for records Very satisfactorily filed IPCRs for records 4 4 4 4
purposes 3 days prior to the imposed purposes 3 days prior to the imposed
deadline. deadline.

6. Rewrites data and information in 30 leave credits were rewritten within 30 leave credits were rewritten 30 minutes 3 4 5 4
the leave credits of PGC one day from the receipt of the directive from the receipt of the directive without
employees without error error

7. Sends e-mails and other pertinent Sent and communicated 5 transactions Successfully sent and communicated 7
documents for HR transactions in 3 months, all in due time. transactions in 3 months, all in due time. 4 4 4 4

8. Processes the signing of Satisfactorily assisted in the completion Very satisfactorily assisted in the
documents and other HR files of papers for signatures prior the completion of documents for signatures 5 3 4 4
deadlines. prior the deadlines.

B. MANAGE PGC EMPLOYEES’ RECORDS and E-RECORDS

1. Assists in the updating of Service Satisfactorily assisted HR staff in the Very satisfactorily assisted HR staff in the
Records and 201 files of the updating of 12 PVET staff, 52 GO updating of 12 PVET staff, 52 GO staff, 4 4 4 4
Casual employees of the staff, and all other casual and permanent and all other casual and permanent staff in
Provincial Veterinary Office, staff in the GSO within 1 day from the the GSO within 5 minutes per office from
Governor’s Office, and General receipt of directive the receipt of directive
Services Office Staff.
,,,,,,,

2. Assists in the updating of Notice Satisfactorily assisted HR staff in the Very satisfactorily assisted HR staff in the
of Salary Adjustments and Step updating of said offices’ Service updating of said offices’ Service Records 5 4 3 4
Increments of the G.O. and Records in their E-files within 3 days in their E-files within 1 day from the
G.S.O. Staff from the receipt of the directive receipt of the directive

3. Assists in the updating of 2018 Satisfactorily assisted HR staff in the Very satisfactorily assisted HR staff in the
G.O. and G.S.O’s Service updating of monthly income were for updating of monthly income were for 5 4 3 4
Records for GSIS claims and GSIS claims within 2 days from the GSIS claims within 2 days from the
other purposes. receipt of the directive receipt of the directive
4. Assists in the computation and Efficiently assisted in the computation Very efficiently assisted in the 4 4 4 4
identification of 2019 Step and identification of grantees within 3 computation and identification of grantees
Increments and Loyalty pay days from the receipt of the order within 1 day from the receipt of the order
grantees.

C. ASSIST IN THE PREPARATION OF NECESSARY DOCUMENTS PRE-PSB DELIBERATION

1. Profiling of applicants from the Satisfactorily profiled applicants 7 days Very satisfactorily profiled applicants 10 5 4 3 4
2017 vacant position postings. prior to the PSB Deliberation schedule. days prior to the PSB Deliberation
schedule.

2. Provides assistance to the Efficiently reproduced hard copies of Very efficiently reproduced hard copies of
secretariat in charge of the documents needed by the HR documents needed by the HR secretariats 4 4 4 4
Personnel Selection Board secretariats 3 days prior to the 3 days prior to the deliberation schedule
Deliberation deliberation schedule

D. PROVIDE EMPLOYEE TRAINING AND DEVELOPMENT

1. Prepares activity designs of the Training designs approved and 1 training design was approved with 3 4 5 4
training division. conducted minor corrections, and was successfully
conducted

2. Serves as secretariat in trainings All of the trainings conducted from All of the trainings conducted from April 4 4 4 4
and seminars. April to June were satisfactorily to June were satisfactorily facilitated to
facilitated to wit: wit:

1. Personal Empowerment and 1. Personal Empowerment and

Branding (June&July, 2018) Branding (June&July, 2018)

2. Computer Literacy Training 2. Computer Literacy Training Part

Part II (May, 2018) II (May, 2018)
 3. Interpersonal Communication 3. Interpersonal Communication
Skills (April, 2018) Skills (April, 2018)

3. Prepares certificates and all other Satisfactorily prepares and issues Satisfactorily prepares and issues 4 4 4 4
documents needed for the certificates within 2 days from the certificates in the end of every training.
participants, and lecturers completion of the training

Satisfactorily prepared narrative reports Very satisfactorily prepared narrative 5 4 3 4

4. Prepares narrative reports on
reports and accomplishments within 2 reports and accomplishments within 2
trainings conducted
days after the training days after the training.

5. Reviews Training Evaluation Trainings conducted were tallied and Trainings conducted were tallied and
Sheets of participants evaluated efficiently with analysis evaluated very efficiently with analysis 4 3 5 4
report submitted two days prior the said report submitted two days prior the said
deadline. deadline.

Average Rating (Core Functions-70%) 4

SUPPORT FUNCTIONS

A. Reports and represents PHRMO to Completed the assigned schedule of Completed the assigned schedule of 4 4 4 4
Sub-Capitol Bangag, Lal-lo, reporting for the month indicated to the reporting for the month indicated to the
Cagayan and extended services Memorandum. Memorandum.
therein.

B. Attends Flag Raising Ceremonies, 100% of Flag Raising/Retreat and other 100% of Flag Raising/Retreat and other
Retreat and other PGC activities as PGC activities were attended as per PGC activities were attended as per 4 5 3 4
per Memo of the Governor Memorandum issued by the Governor. Memorandum issued by the Governor.

C. Entertains walk-in clients Effectively attended and entertained Very effectively attended and entertained
walk-in clients within 10 minutes or as walk-in clients within 10 minutes or as 4 4 4 4
per required by the citizen’s charter. per required by the citizen’s charter.
 D. Actively participated in the 435th Completion of tasks as an MC to the Very satisfactorily completed tasks as an
Aggao Nac Cagayan 2018 Job Fair, as a player to the MC to the 2018 Job Fair, as a player to 4 4 4 4
Gaggayam Activity, and as usherette in the Gaggayam Activity, and as usherette
the Gabi na Pattaradday. in the Gabi na Pattaradday.

Average Rating 4
Core Function 70% 4 x 70% = 2.8

Support Functions 30% 4 x 30% = 1.2

Total Overall Rating: 4
Final Average Rating: 4
Adjectival Rating: VS
Comments and Recommendations for Development Purposes:

Discussed with: Date: Assessed by: Date: Final Rating by: Date:
July 5, 2018 I certify that I discussed my assessment of July 5, 2018 July 5, 2018
performance with the employee:

JALE ANN A. ESPAÑOL NELIE M. PECSON VIRGILIO O. OLANGCO

Administrative Aide – Clerk 1 Administrative Officer V Provl. Human Res. Dev’t. Officer
Employee Supervisor Department Head
Legend: 1- Quantity 2- Efficiency 3- Timeliness 4- Average