Request for Information and Documents: Hotel ___________

Date:
Category No. Questions / Documents required
Financials 1 Hotel cashflow/budget/forecast and any market comparison.
Financials 2 Any audited financial statements of owner and the entity that will be
taking on the lease? If so, please provide.
Financials 3 Latest valuation report of the Property on a completed basis:
• Should follow “Valuation – Professional Standards incorporating the
International Valuation Standards (March 2012)” produced by the Royal
Institution of Chartered Surveyors (RICS) known as the “Red Book” or
similar German standard.
• Additional information to be included in the valuation report: Details of
any comparable, calculations, cash flow forecasts and property details.
• The basis for valuation should be market value and the valuer should be
a Registered Valuer.

Financials 4 Summary of recurring costs not passed on to Tenant.

Financials 5 Estimates of all committed future expenditures.
Market 6 List of existing and under development hotels nearby, include hotel size
and financial comparison (REVPAR, occupancy, ADR); STR report.
Market 7 List of comparable transactions in the vicinity, include GFA, no. of keys,
acquisition price, cap rate, etc.
Market 8 Recent market research on relevant hotel market.
Legal 9 Land Registry: Property ownership and title, including any existing
charges (mortgages and encumbrances); i.e. that the owner has good
and marketable title, and is beneficially entitled, to that property) and, if
the transaction is a corporate purchase, ownership of the shares in the
property owner; Consents required for the purchase or charging of the
property; Existing planning consents and conditions attached in particular
for change of use/development.
Legal 10 Public Planning Documentation (Building and Usage Plans)
Legal 11 Public Administration Approvals: Usage confirmations - renovation, hotel,
restaurant, parking, etc.; Acceptance reports regarding required
equipment for intended usage; building; and usage approvals; Violations
against regulations and responses; Any legal orders or decrees in the
past or expected; Any claims or demands in the past or expected.

Legal 12 Dcoumentation regarding property development contracts, orders and

charges past and outstanding (electricity, gas, water, sewage, roads,
etc.).
Legal 13 Copies of all contracts (architect, designers, general contractor, service
providers, suppliers, utility companies, any vendors, maintenance and/or
lease contracts for installations, equipment, etc.)
 Request for Information and Documents: Hotel ___________

Date:
Category No. Questions / Documents required
Legal 14 Are there any agreements/ ongoing ligitation/ lawsuits / contingent
liabilities/ pending litigation/ usage arrangements between the hotel
owner and/or Tenant with neighbouring buildings/owners or other third
parties? Include a summary of any court acts (judgements, injunctions,
etc.).
Legal 15 Are there any letters or other communication from lawyers, accountants,
auditors implying pending or threatened litigation.
Legal 16 Summary of any defects and related claims against third parties;
Suammary of claims by third parties against the property owner.
Legal 17 Taxes e.g. property taxes and usage related taxes.
Legal 18 What is the existing insurance coverage for the building/hotel? Is the
coverage sufficient and in accordance to local guidelines?
Management 19 Business/Marketing/Operating Plan of the hotel as available from
Tenant (1. as provided during tender 2. any updates provided thereafter)

Management 20 Summary of leases and copies of all leases to which the property is
subject, including termination rights/dates, tenants’ cost and other
obligations, break clauses, rents/rent reviews, transfer or charging
restrictions and insurance and repairing obligations, competitive
restrictions, corporate guarantees, security deposits, indexation, tenant
solvency; copies of lease agreement (and any other agreements) with
Tenant; copy of lease agreement with Telekom; copies of all other
communication between owner and tenants.
Management 21 Licensing:All licenses and permits required for hotel operation, including
the hotel license, liquor license, F&B and entertainment licenses.

Management 21 Insurance: Summary of all insurances (Type, Coverage, Premium, Start

Date, Duration) and copies of insurance policies; Are there any
outstanding insurance claims?
 Request for Information and Documents: Hotel ___________

Date:
Category No. Questions / Documents required
Property 22 Building specifications:
• Street Address
• Size in square meters (land, building by floor and use)
• Floorplans
• Car parks
• Year of construction/renovation; Preivous use description.
• Physical condition of the building (including whether it is protected,
historical).
• Lease type: Freehold, strata, leasehold.
• Area where the building is located (including a description of transport
and infrastructure links).
• Conformity of physical outline of the property to plans.
• Nature and status of surrounding buildings/facilities (shopping malls,
retail, restaurants, casinos, offices, other similar or empty buildings
nearby that may negatively or positively affect value).
• Development works in the vicinity.

Property 23 Architectural Plans and Drawings.

Property 24 Technical Description and any Documentation/Instruction
Manuals/Technical Plans for Installations and Equipment (Electrical,
power, heating, airconditionig, IT, telecommunications, water, gas,
sanitary/sewage, lifts, emergency, fire, any other technical equiment,
back-ups, etc.)
Property 25 All documentation, permits, reports, studies, audits, analytical
information and internal correspondence regarding the structural design
and statics, architectural and engineering plans.
Property 26 Fire protection/ Cyber Security/ Building Security/ Emergencies: Plans,
documentation and external testing.
Property 27 Environmental: All documentation, permits, reports, studies, audits,
analytical information and internal correspondence regarding the
compliance and/or violation of environmental laws/regulations
(including worker health and safety, water, air, ground, emissions, etc.);
All correspondence with authortities including orders and notices for the
past ten years; Confirmation that the site and building do not contain any
hazardous substances (e.g. asbestos, PVC) or are otherwise
contaminated; Decontamination audit report; Any permits still required;
Description of environmental management system including
policies/measures to comply with existing and future environmental
laws/regulations.

Property 28 Energy Efficiency: Any documents and permits related to the property's
energy efficiency, e.g. certifications.
 Request for Information and Documents: Hotel ___________

Date:
Category No. Questions / Documents required
Property 29 IP, Warranties and Guarantees (in particular any relating to building
construction and interior design).
Property 30 Installations and Equipment, etc. that is not part of the sale.
Property 31 Adjoining sites/properties owned by the seller: Intended usage, rights,
timelines.
Architect/ 32 Experience and track record of the exterior and interior
Designer architect/designer teams; Design of comparable assets, competence of
staff and tenure with the company, reputation with lenders, tenants and
investors, systems and procedures for dealing with its duties (i.e. any
background material you have on the Architect/Interior/Exterior
Designers).
Developer 33 Experience and track record of the developer team: Management of
comparable assets, competence of staff and tenure with the company,
reputation with lenders, tenants and investors, systems and procedures
for dealing with its duties (i.e. any background material you have on the
Developer).