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TRAVELING ALLOWANCE RULES

T.A: means an allowance granted to cover the expenses incurred in traveling in the interest of Public
Service.

PURPOSE : T.A. is allowed for tour, transfer, to join a first appointment, retirement, suspension,
dismissal death or termination of employment, course of training, appearing in an examination, to give
evidence in a court or to attend an inquiry or conference, to obtain or furnish medical advice or
treatment, to attend a Darbar or an official function and any other purpose authorized by a competent
authority .

T .A. on Tour:

Tour: A civil servant is on tour when he is absent on duty from his headquarters either within or, with
proper sanction, beyond his .sphere of duty.

Kinds:

 Fixed T.A.

It is granted to a civil servant whose duties require him to travel extensively and is drawn all the
year round, whether he is absent from his headquarters or not.

 Mileage Allowance

It is an allowance calculated on the distance traveled which is to meet the cost of a particular
journey performed by the shortest route by which a traveler can arrive at his destination most
speedily by the ordinary modes of traveling. If traveled by a route which is cheaper, but not the
shortest, mileage allowance for the rout actually used may be allowed.

It is admissible from the residence to the railway station or the airport or the Sea/River port, at his
headquarter and from the railway station or the airport or the Sea port to the place of his temporary
residence at the out station.

Categories:

1. 1st Category: B-17 & above and all those in receipt of pay exceeding Rs.3945/-P.M.
2. 2nd Category: Pay exceeding Rs.1275/-P.M. Nnot exceeding Rs.3945/- P.M
3. 3rd Category: All other civil servants excluding B &2
4. 4th Category: B-1 & 2.

A Government servant in transit from one post to another ranks in category for the purpose of T .A, to
which lower of the two post would entitle him.

T.A. of an officer who is promoted Or reverted with retrospective effect should not be revised for the
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intervening period, unless actual change of duties is involved.

Journey by Railway:

1. 1st Category: Accommodation of the highest class.

2. 2nd Category: 1st Class Sleeper.
3. 3rd Category: 1st Class (Sitter) Accommodation.
4. 4th Category: Lowest Class.

Journey by Sea/River Steamer:

1. 1st Category: Highest class of accommodation.

2. 2nd Category: If there are two classes, the highest class if there are more than two classes, to
middle or second class.
3. 3rd Category: If there are two classes - lower class if there are three classes - Middle or 2nd class.
If there are four classes - Third class.
4. 4thCategory: Lowest Class.

Journey by Road:

1. Transportation Rates of Conveyance by Road:

a. Motor Car Rs.l.20 per km
b. Motor Cycle/Scooter. Rs.0.40 per km

Mileage Rates:

1. Personal Car or Rs.3/-Per KM by engaging a full taxi.

2. M. Cycle/Scooter. Rs.1/- Per KM
3. Bicycle, animal back on foot. 0.75 Per KM
4. Public transport
5. Plying for hire on single seat basis.
a. For Govt. servant B- 7 & above. 0.50 Per km
b. For Govt. servant B-6 & below. 0.30 Per km

Journey by Air:

Means journey performed in the Aeroplane of public Air transport companies regularly plying for hire. It
does not include journeys performed by private aeroplanes nor air taxi.

Government Servant (B-1 7) and above and those in receipt of pay exceeding Rs.4000 /P.M. are entitled
to travel by air. A competent authority may authorize other Government servant also to travel by air, if
the journey is urgent and in the interest of public service.
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Daily Allowance:

A daily allowance is a uniform allowance for each day of absence from headquarters and is intended to
cover the ordinary daily charges incurred by a Government servant inconsequence of such absence.

The rates of daily allowance are as under: -

Pay Limit Spl. Daily Charges Ordinary Daily Charges

Upto 1000 60 40
1001 to 2000 80 65
2001 to 3000 100 85
3001 to 4000 120 100
4001 to 5000 145 120
5001 to 6000 175 150
6001 to 7000 215 180
7001 & above 260 225
BPS-21 & above 300 260

 Daily allowance will be admissible only for the actual night(s) at the outstation for which daily
allowance is claimed. Where night stop is not involved and if absence from headquarters
exceeds 6 hours (4 hours Federal) half daily allowance will be allowed.
 Government servant in B-1 to 19 may stay in Govt. Guest Houses, public sector Corporation,
Rest houses and Hotels. They can claim actual room rent charges on production of receipts
subject to a maximum of three Daily allowances at specified stations and one and a half daily
allowance at non-specified station.
 Government servant in BPS-20 and above may stay in hotels and claim room rent subject to a
maximum of three daily allowances for specified stations, and 1 Y2 daily allowances at non-
specified stations. If, however, the room rent charges are in excess of the maximum ceiling
aforementioned, 50 % of the additional amount will be paid by government.
 Special rate of daily allowance is admissible at Hyderabad, Karachi, Islamabad, Lahore,
Faisalabad, Multan, Peshawar, Quetta, Rawalpindi, (Abbottabad for Provincial Govt. servant)
Northern area.
 Daily allowance may not be drawn for day on which a Government servant does not reach a
point outside a radius of 16 kilometers from his headquarters or return to his headquarters from
a similar point.
 In the case of departure from headquarter, the rate of daily allowance during transit win be the
same as admissible at the station of immediate destination. In the case of return to
headquarters, the rate will be, the one admissible at the last station of temporary duty before
return to headquarter.
 The period of absence from headquarter will commence from the time of departure from office
or residence till the time of return to office or residence.
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 A competent authority authorizing the tour will decide whether the Government servant should
proceed on temporary duty from his office or residence. The headquarters and limits of the
sphere of duty are fixed by a competent authority
 Daily allowance is admissible on Friday and public holiday during tour but not when he is on
causal leave.
 A Government servant who takes casual leave immediately on the conclusion of temporary duty
will draw daily allowance for the day of departure from the out station to which he would be
entitled had he not proceeded on causal leave.
 A Government servant is not entitled to recover from Govt. the cost of transporting his family or
his personal luggage, conveyance etc.
 The daily allowance is drawn for: absence from headquarter on duty. The absence begins when
he actually leaves his headquarter and ends when actually returns to the place where his
headquarter are situated irrespective of the fact whether he halts there or not.
 If an officer of the vacation department proceeds on tour and then avails of vacation without
returning to his headquarter, he is entitled to the T .A. for the outside journey only.

Journey on Transfer:

A Government servant is entitled to mileage allowance for a journey on transfer including transfer from
military to civil employ. But the traveling allowance on transfer from one station to another will be
admissible only if the transfer has been made for public convenience and the Government servant is
paid for the transit period. A transfer on request is not treated as for public convenience and as such a
Government servant is not entitled to traveling allowance unless the competent authority decides
otherwise. In cases where a Government servant is transferred at his own request, intimation to that
effect should be sent to the respective audit officer. Unless such intimation is forthcoming the transfer
will be treated as for public convenience.

On transfer, a Government servant is entitled to the following: -

a. Transfer Grant:
Employees having family - One month's pay.
Employees not having family - Half a month's pay.
Provided that if the civil servant is transferred within one year of his continuous posting at a
station except in the case of transfer on promotion, he will not be entitled transfer grant but will
draw two extra fares 0 accommodation to which he is entitled in the case rail and two extra
mileage allowance in the Case modes other than rail.
b. Transfer grant is admissible in cases only where traveling allowance on transfer is admissible. .

c. Actual rail, air or steamer fare for the Government servant and one or half fare for each member
of the family. If he travels by road he may draw road mileage at the rate applicable to him. If
two members of family accompany him, he can draw additional road mileage and if more than
two members of family accompany him, three times that rate.

d. Daily allowance during journey period:

e. Daily allowance on arrival at the new place of posting:
One daily allowance at the rate applicable to the stat payable in respect of the Government
servant and in re of each member of his family above 12 years and one-half of the full rate for
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every child above the age of 12 months, for day of arrival at the new place of his posting.

f. Transportation of personal effects:

(a) The maximum limit up to which personal effects can be transported at Government expense
is as follows: -

Category of Government Servant If Possessing a Family If not Possessing a Family

Category I 4500 Kilograms 2240 Kilograms
Category II 3000 Kilograms 1500 Kilograms
Category III 1500 Kilograms 760 Kilograms
Category IV 560 Kilograms 380 Kilograms

(b) Cost of carriage of personal effects up to the maximum number of kilograms as above will be
allowed at the rate of 0.05 paisa per kilometers per kilogram (0.148 paisa per K.M per K.G for Federal)
from the residence of the Government servant at the old station to his residence at the new station,
irrespective of the mode by which the personal effects are carried. (It will not be necessary to call for
receipts in support of his claim of cost of transportation of personal effects.)

T.A on Return from Leave:

If a Civil servant is recalled to duty compulsorily with the personal approval of the leave sanctioning
authority, from leave of any kind, he is spending away from his headquarters, he may be granted a
single return fare plus daily allowance as admissible on tour from the station he is spending leave to the
place he is required to report for duty. In case he is recalled to duty at headquarters and his remaining
leave is cancelled, the fare then admissible will be for one way journey only. If return from leave is
optional, no concession is admissible.

T.A to attend an Examination:

* T .A. not more than twice as on tour (but no daily allowance for halts) for the journey to and from the
place at which he appears in an obligatory examination or any other examination prescribed by
competent authority is admissible to a Government servant.

* The Government servant summoned by or at the request of F.P .S.C. or of Government for interview
not connected with advertised posts may be granted T .A. as on tour. Similarly the Provincial
Government servant called for interview for appointment under the Federal Government is entitled to
T.A.

T.A on Retirement:

* Allowed T .A. as detailed below in respect of the journey from the place of his last posting to his home
town during LPR or one month before the date of actual retirement but not later than six months of the
date of actual retirement from Govt. service.

i) Actual fare by rail / steamer or mileage allowance for himself and each member of his family.
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ii) Cost of transportation of personal effects as on transfer.

iii) Cost of transportation of personal car or motor cycle Calculated by road.
iv) Transfer Grant.

T .A. for journey to give evidence or to attend a court or to attend an inquiry or meeting:

*T.A. allowed as for a journey on tour attaching to his bill a certificate of court attendance or of other
authority which summoned him.
*When on leave, T.A. will be allowed to and from the place where he is spending leave.
*Mileage allowance and daily allowance etc, as for journey on tour admissible, when deputed to attend
a meeting.
*For conducting inquiry or investigation T.A. as on tour is allowed.

Traveling allowance for journey on a Course of Training within Country:

a. Traveling/Daily Allowance would be admissible at tour rates for original journey to and last
journey from the place of training;
b. Traveling/Daily Allowance would be admissible at tour rates during journey (s) in connection
with study tour(s) arranged by the Training Institution(s) during the course(s) of training;
c. Daily Allowance would be admissible at full rates irrespective of the period of training in case
boarding and lodging facilities are not provided during the course of training and
d. Daily Allowance would be admissible at half rates where only one facility of either boarding or
lodging is provided. The trainee(s) will have option either to accept available facility and draw
Daily Allowance at half rates or make own arrangements and draw Daily Allowance at full rates.

Grant of Financial Assistance in the Case of Death of Government Servant At the station of Duty:

* When dead body is transported at home town: -

a) If by rail, the actual cost of transportation;
b) If by road, the actual cost of transportation subject to a maximum of Rs.1.20 per KM from last station
to home town.
c) If by air, actual cost of transportation provided by rail or road take more than 24 hours to reach
destination.
d) One single fare by economy class will also be allowed for the attendant accompanying the dead body.
e) In the case of death of the wife (only one wife), her dead body will also be allowed to be transported
as above.

The family of a civil servant who dies while in service will be allowed T.A. as under: -

a) Actual fare by rail/ steamer and mileage allowance by road for each member of his family.
b) Cost of transportation of personal effects as on transfer.
c) Transfer grant as on transfer.
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T.A. For Journey to Give Or Obtain Medical Advice:

If Patient is treated at a place not being the Headquarter of authorized medical attendant, the patient
will be entitled to T .A. f accompanied by a certificate that the treatment was necessary and if the
patient is too ill to travel, the authorized medical attendant shall be entitled to T .A. accompanied by a
certificate that the patient could not travel.
If the patient is referred for specialized treatment with the, approval of Medical Supt: of the hospital the
patient and his f attendant will be entitled to T .A. and if he is too ill to travel, the specialist will be
entitled to T .A., supported by requite certificates as the case may be.

T.A. as on tour except D.A. for halts will be allowed, in the above cases.
When a civil servant is required under the orders of the Head of his office to obtain the countersignature
of a medical board or a medical officer upon a certificate pronouncing him fit to return to duty from
leave granted on medical certificate, he may draw traveling allowance for the journey undertaken to
appear before such Board or Medical Officer.

If a civil servant, being stationed at a place where there is no medical officer of Government, is required
to ob a medical certificate from a medical officer of Government support of an application for an initial
grant of leave, may draw traveling allowance for the journey undertaken to obtain that certificate.

Note: - Traveling allowance is not admissible for a journey obtain a medical certificate in support of an
application an extension of leave.

If civil servant, having obtained a medical certificate support of an application for an initial grant of
leave, is required appear before a medical board, or to appear before a nominal medical board, or to
appear before a nominated medical officer Govt. for further opinion as to the necessity for the lea,
recommended in that certificate, he may draw traveling allowance for the journey undertaken to obtain
that opinion.

Note: - Travelling allowance is not admissible for a journey obtain a further medical opinion in support
of an application for an extension of leave.

A civil servant directed by his officer superior, in the interest of the public service, to apply for an invalid
pension may if he be required to undertake a journey in order to appear before a Medical Board, draw
traveling allowance as on tour;

Provided that his traveling allowance bill is supported by a certificate that he was directed to apply for
an invalid pension in the interest of the public service.

T.A as on tour will be allowed in the above cases.

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NO.FD/(SOSR-II) 8-52-2002
Dated Peshawar the 29th October 2002

SUBJECT: TRAVELING ALLOWANCE RULES

I am directed to refer to this department's earlier letter No.FD/SO (SR-IV) 1-10-78/Vol-II.

dated 17-09-1991 read with No.FD/SO(SR-IV)1-10/78/Vol-II dated: 23-11-1994 on the above noted
subject and to state that it has been decided by the Competent Authority that only the government
servants in BPS17 and above will be entitled to travel by air for official business.

2. This will come into force with immediate effect.