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Methodkit For Workshop Planning

The document provides a checklist of important factors to consider when planning an engagement workshop, including logistics like venue, materials, and schedule. It touches on participant needs, facilitation style, and goals. The checklist aims to help the workshop planner prepare the content, environment, and experience to maximize participant engagement.

Uploaded by

Sakeef Mahbub
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
436 views

Methodkit For Workshop Planning

The document provides a checklist of important factors to consider when planning an engagement workshop, including logistics like venue, materials, and schedule. It touches on participant needs, facilitation style, and goals. The checklist aims to help the workshop planner prepare the content, environment, and experience to maximize participant engagement.

Uploaded by

Sakeef Mahbub
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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ENGAGEMENT

H O W T O E N G A G E & I N T E R A C T W I T H PA R T I C I PA N T S
WIFI
I S I T S TA B L E ? B A N D W I D T H ?
A N A LO G T O O L S
C A N VA S E S , W O R K S H E E T S & C A R D S
STORIES
A N E C D O T E S & C A S E S R E L E VA N T T O T H E W O R K S H O P
M E N TA L P R E PA R AT I O N
P R E PA R E Y O U R S E L F & R E H E A R S E W O R K S H O P
W R I TA B L E S U R FA C E S
N O T E B O O K S , P O S T- I T S , F L I P C H A R T S & W H I T E B O A R D S
FA C I L I TAT I O N S T Y L E ( S )
ACTIVE? QUESTIONING? MENTORING? TEACHING?
$
BUDGET
EXPECTED INCOMES & EXPENSES?
CHALLENGES
P O S S I B L E C H A L L E N G E S Y O U C O U L D P R E PA R E F O R
C LO T H E S
W H AT M A K E S Y O U F E E L C O M F O R TA B L E & LO O K C R E D I B L E ?
DELIVERABLES
W I L L PA R T I C I PA N T S P R O D U C E O R P R E S E N T S O M E T H I N G ?
P R O J E C T O R & D I G I TA L D E V I C E S
PROJECTOR, COMPUTERS & ADAPTERS
D O C U M E N TAT I O N & R E C O R D I N G
HOW ARE YOU DOCUMENTING?
E N E R G Y & PA C E
HOW IS THE ENERGY CHANGING IN THE ROOM?
E X P E C TAT I O N S
O N FA C I L I TAT O R S , PA R T I C I PA N T S & T H E M S E LV E S
FA C I L I TAT O R S
WHO'S LEADING & GUIDING THE WORKSHOP?
P R E PA R AT I O N & P O S T- W O R K S H O P
LO G I S T I C S B E F O R E & A F T E R T H E W O R K S H O P
FOOD & REFRESHMENTS
W I L L T H E PA R T I C I PA N T S H AV E E N O U G H F U E L & E N E R G Y ?
P R O P S & M AT E R I A L S
E X E R C I S E M AT E R I A L , B E L L S & N A M E TA G S
I N F O R M AT I O N
I N F O R M AT I O N B E F O R E , D U R I N G & A F T E R T H E W O R K S H O P
BRIEFS & INSTRUCTIONS
H O W C L E A R LY D O T H E I N S T R U C T I O N S D E S C R I B E T H E TA S K ?
PURPOSE & GOALS
W H Y A R E Y O U H AV I N G T H E W O R K S H O P ? G O A L S ?
02 1

JOURNEY
HOW TO PLAN THE WORKSHOP JOURNEY & THE PHASES
LANGUAGE
W H AT T Y P E O F L A N G U A G E W I L L Y O U U S E ? I S I T I N C L U S I V E ?
MARKETING
HOW DO YOU GET THE WORD OUT?
ACTIVITY TYPES
W I L L T H E R E B E A VA R I E T Y O F TA S K S A N D E X E R C I S E S ?
PA R T I C I PA N T N E E D S
W H AT A R E T H E PA R T I C I PA N T S ' N E E D S ?
PA R T I C I PA N T S
H O W M A N Y ? W H O A R E T H E Y ? R E A S O N F O R AT T E N D I N G ?
PENS & MARKERS
T H I C K N E S S ? C O LO R ? P E R M A N E N T ?
PA R T I C I PA N T LO G I S T I C S
W H O W I L L O R G A N I S E V I S A S, H OT E L S & T R A N S P O RT ?
DISTRACTIONS
DISTRACTIONS & HOW TO HANDLE THEM?
AUTHORITY
H O W T O G E T T H E T R U S T O F T H E PA R T I C I PA N T S ?
RESOURCES
A D D I T I O N A L B O O K S, R E S O U R C E S & R E F E R E N C E S
ROLES & RESPONSIBILITIES
H AV E Y O U D I V I D E D TA S K S & A R E A S ?
RULES & GUIDELINES
WHICH ARE THE AGREED RULES OF ENGAGEMENT?
AT M O S P H E R E
H O W D O Y O U C R E AT E A N E N G A G I N G E N V I R O N M E N T ?
SOUND
A M P L I F Y I N G L E C T U R E S, W O R K S H O P S & D I S C U S S I O N S
SUCCESS
W H AT A R E T H E C R I T E R I A F O R S U C C E S S ?
TIME & SCHEDULE
A G E N D A , D U R AT I O N & T I M E K E E P I N G
GROUP DYNAMICS
HOW DO YOU BRING THE GROUP TOGETHER?
F LO W & T R A N S I T I O N S
T R A N S I T I O N S B E T W E E N FA C I L I TAT O R S & P H A S E S
VENUE
W H AT N E E D S D O E S T H E V E N U E N E E D T O M E E T ?
S PA C E & S I Z E
I S T H E R E E N O U G H W O R K S PA C E ?
RSVP
D E A D L I N E S , P R I C I N G & C A N C E L L AT I O N P O L I C Y
ROOM SETUP
H O W T O P O S I T I O N C H A I R S & TA B L E S ?
EXERCISES
FA C I L I TAT E D E X E R C I S E S , TA S K S & E N E R G I Z E R S
REPORTING & DELIVERY
W H AT T O D E L I V E R A F T E R T H E W O R K S H O P ?
BREAKS
PA U S E S T H AT A L LO W R E S T, C O F F E E & C O N V E R S AT I O N S
REACTIONS
W H AT I S T H E E X P E C T E D R E S P O N S E F O R E A C H PA R T ?
CHECK-IN/OUT
PA R T I C I PAT O R Y S TA R T / E N D O F A S E S S I O N
E VA L U AT I O N
H O W T O E VA L U AT E T H E W O R K S H O P ?
FUN
FUN ELEMENTS TO LIGHTEN UP THE WORKSHOP
FEEDBACK
PA R T I C I PA N T S G I V I N G & R E C E I V I N G F E E D B A C K
QUESTIONS
H O W T O H A N D L E A N T I C I PAT E D & T O U G H Q U E S T I O N S
GROUP WORK
P E O P L E C R E AT E T O G E T H E R O R S I D E B Y S I D E
INTRODUCTION
H O W D O Y O U S TA R T T H E S E S S I O N ?
P R E S E N TAT I O N S
W H O W I L L B E P R E S E N T I N G ? F O R H O W LO N G ?
SHARING
PA R T I C I PA N T S P R E S E N T T H E O U T C O M E O F T H E I R E F F O R T S
ENDING
W R A P - U P & C LO S I N G S U M M A R Y O F T H E S E S S I O N
REFLECTION
R E F L E C T I O N O N L E A R N I N G S . T H E I R TA K E -AWAY S ?

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