Procedures for Teacher

Chrisandra Bierne
  New Students Basket- basket with an extra set of documents
 Classroom rules and procedures, list of required supplies, permission
slips, school maps, list of emergency codes and procedures
 Train students to be New Student Greeters- class members are
responsible for greeting new students
 Retrieve and explain the documents to the student
 Student should be friendly, outgoing, and excellent communicators
 Encourage the students to exchange emails or phone numbers in case of
questions
New Student  Assign class numbers- assign the new student the next number after
the last student in the class, or the number of the student who left
Orientation  Keep a digital photo seating chart
 Prepare a New Student Checklist- ensures all important information is
relayed to the new student
 Give the new student complete set of documents, school map
 Discuss school rules, classroom procedures, list of required supplies
 Show how to set up class notebook and how to head a paper
 Introduce the New Student to the class
  Stay calm and remain in control
 DO NOT: threaten the angry student, return the student’s anger, appear shocked or helpless,
or yell at or argue with the student

 Be understanding
 Attempt to empathize with his or her needs without condoning disruptive behavior

 Give the student time to calm down

 Suggest that the student lay their head down or sit in an area away from the rest of the class
 After a few minutes encourage the student to verbalize or write down what has gone wrong
that day and led to their anger

The Angry  Be professional

 DO NOT hover

Student  Talk to the student

 Never deal with the issue in front of the class
 Be a good listener

 Communicate effectively
 Use short phrases, the student’s name
 Move on and don’t carry a grudge

 Make use of body language

 Speak with palms open, tilt your head, smile, and nod

 Develop a procedure for time-outs

 Allows students space and time to calm down and think without creating a scene
  Be flexible
 Ask the school counselor to speak to the class, lead a class discussion, allow
students to go to the counselor’s office
 Let students talk
 Give students time to share emotions and reflect upon past events
 Give students time to grieve
 Grieving period should not be indefinite-provide students with structure
 Be observant
The Death of a  Some students may need extra counseling
 Be sensitive
Student  Don’t expect all students to grieve in the same way
 Take care of yourself
 Allow students to see your sadness
 Achieve closure
 Attend the funeral, sign the guest book
 Return to the normal classroom routine
 Return to the regular schedule the day after the funeral
 Remove the deceased student’s desk and start with a new arrangement
  Be flexible
 Postpone planned lessons and scheduled tests

 Let students talk

 Allow students to share memories of the parent

The Death of a  Give students time to grieve

 Students need to return to normal routines of the classroom as soon
Parent as possible

 Be observant
 Some students may need additional counseling

 Stay emotionally strong

 The bereaving student and family need to see your support
  Welcome letter- thank the substitute
 Student roster and seating chart
 Information about students
 Daily schedule
 Lesson plans- tell where teaching materials and manuals are
located
Substitute  Classroom procedures
Teacher  Classroom rules
Handbook  Referral slips
 Contact information- include yours as well as a colleagues
information
 Blank paper for notes and comments- request a note be left
documenting how the day went
 Classroom review
  Keep a teacher aide notebook- provides necessary information
 Responsibilities and expectations
 Marks used to score papers, how to compute percentages for letter
grades, how to use a rubric
 Computation of the percentage grade to match up with the letter
grade noted on papers
A Teacher Aide  Take attendance, make copies, and maintain the classroom
 Classroom schedules, procedures, and rules

 Hold regular meetings

 Set up specific dates and times

 Be considerate
 Vary the tasks, be considerate, and thank the aide
  Create a job list
 Have parents sign up
 Provide a variety of tasks
 Survey parents
 Create a survey for parents to complete and return
 Ask about areas of expertise and where they would be willing to volunteer

 Make a schedule
 Include dates, times, specific tasks, and detailed job descriptions
Parent-  Post the schedule and send it home
 Call and thank parents, invite them to attend the parent-volunteer orientation
meeting
Volunteers  Schedule a parent-volunteer orientation meeting
 Discuss parents’ role, classroom procedure and rules, school dress code, and when
and how to praise students
 Make a To-Do list
 Prioritize the list
 Schedule and appreciation event
 Present certificates of appreciation
 Ask students to write thank you letters, have a framed picture of the class holding
a thank you sign
  Introduce and welcome the visitor
 Tell the class the purpose of the visit

 Follow the agenda

 Reference the objective
Classroom  Distribute the classroom newsletter and the classroom procedures
Visitors and rules
 Shine
 Be confident
 Don’t be afraid to ask difficult questions of students
 Implement the lesson as planned
  Plan and prepare
 Email or send a letter home to parents with a time length and agenda
 Share with students what will be discussed
 Greet parents with a smile and a firm handshake
 Prepare a sign-in card
 Keep a notepad
Parent-  Record important information

Teacher  Print grades

 Provides an explanation for a student’s grade
Conferences  Set a timer
 Keeps conferences on schedule
 Set the timer one minute shorter
 Invite suggestions
 Record information
 Follow-up
 Review notes, schedule follow-up meetings
  Dress for Success
 Avoid loud colors, bold patterns, rumpled clothing, faddish attire, oversized
jewelry, and anything that is flashy or distracting
 Greet parents at the door
 Have a sign-in sheet for parents
 Prepare a brochure with classroom procedures and rules, course overview, and
contact information
 Be prepared
 Include answers to questions parents might ask in your presentation
Back-to-  Create a list of talking points
 It is not all about you
School Night  Tell parents you are prepared to teach well and give your best each day
 Provide contact information
 Share important information
 Show parents the class website and how to use it, explain homework and make-up
work policy, and display textbooks and samples of student work
 Ask for questions
 Address personal questions about students in private
 Thank parents
  Weekly Classroom Newsletter
 1 page, easy to read, includes material that will be covered the
following week, important upcoming dates, and quick reminders

 Class Website
 Include homework assignments, upcoming events, test dates, useful
links, weekly spelling words
Home and  Update each week and maintain throughout the year

School  Email
 Save all emails sent to and from parents until the end of the school
Connection year

 Voicemail
 Check at the end of each day and promptly return calls

 Weekly Reports
 Emailed or sent home at the end of the week and either sign the
hard copy and return on Monday or acknowledge receipt of email
  Develop an Online Safety Pledge
 Assume nothing and plan for everything
 Have students, parents, and you sign the pledge
 What is considered safe? What is considered appropriate?
 Prepare a Parent Waiver
 Outline what technology students will be using
 State that you, the school, and the district do not accept responsibility for harm
caused either directly or indirectly to users
 Require a parent signature before the student goes online
Technology in  Help students understand their responsibilities
the Classroom 

Remind students of the privilege and the responsibility
Tell students you trust them but their usage will be monitored
 Remind of responsibilities each time technology is used in the classroom
 Let students know they are responsible for replacing any equipment that is
damaged due to their abuse
 Monitor students use of technology
 Walk around and monitor student browsing activity
 Define what is appropriate browsing, language, and content
 Assign students to the same computer throughout the year
 Do not tolerate inappropriate use of technology in the classroom