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Communication Plan: Upcoming Division Merger

The Ministry is merging two divisions into one by February. This will affect 125 employees total, with 100 from the larger division and 25 from the smaller division. The smaller division will have to move offices, learn new processes, and report to a new Assistant Deputy Minister, as well as receive training on services provided by the Marketing Communications Unit. Over the coming months, employees from both divisions will be introduced, trained on each other's work, and encouraged to share ideas to help the transition and create an efficient shared work environment.

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Octavian Lacatusu
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177 views

Communication Plan: Upcoming Division Merger

The Ministry is merging two divisions into one by February. This will affect 125 employees total, with 100 from the larger division and 25 from the smaller division. The smaller division will have to move offices, learn new processes, and report to a new Assistant Deputy Minister, as well as receive training on services provided by the Marketing Communications Unit. Over the coming months, employees from both divisions will be introduced, trained on each other's work, and encouraged to share ideas to help the transition and create an efficient shared work environment.

Uploaded by

Octavian Lacatusu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Communication Plan

Upcoming Division Merger

The Ministry is in the process of re-organizing & plans to merge two divisions into one by February.

Who will be affected by this merger?


A total of 125 employees will be subject to this transition; 100
employees who serve in the larger division and 25 in the smaller
division. No jobs will be affected by this merger, with the exception
of one Assistant Deputy Minister (ADM).

How long will this transition take?


Changes will be made over the course of several months, with the
merger between both divisions to be completed by February 1.

What challenges lay ahead for both divisions?


The smaller division will be required to move offices, change processes and
report to a new ADM. In addition, the smaller division is currently unfamiliar
with Marketing Communications Unit (MCU) services and will require training.
Both divisions will also have to share part of their work space for the first time.

Next Steps & Integration Strategy


Please go to Page 2
1. The Meet & Greet
Employees from both divisions will be introduced by the large division ADM during a meet and
greet session on the morning of February 1 (exact time TBA). During this session, employees will
help each other capitalize on the strengths of both divisions and share ideas on how they can
collectively work together to reach common goals.
To make the best of this session, employees are encouraged to:

• Engage • Learn • Share Ideas


Get to know each Each division will have There are always better,
other! Both divisions a broad range of unique faster, smarter ways to
will be working as skills and experience to do one task. Sharing
one, so making new bring into the mix. Be that knowledge with
connections will help open and curious for others will help create a
ease the transition opportunities that can work environment that is
process for everyone teach something new efficient and welcome

2. Additional Training Provided


Starting fresh isn’t always easy, which is why the Ministry will
provide training sessions (with help from the large division ADM)
over the next following months to all 25 (small division) employees.

These sessions will include:

• Introduction to MCU services & background

• How to access or request MCU assistance or media

• Understanding large division projects & processes

• Introduction to the large division work culture

3. Questions? Concerns? We’re here to help.


It’s okay to have feedback and questions. Be sure to communicate regularly with
your supervisor or ADM for any changes in processes and general duties that may
happen week to week in the coming months.

For further inquiries, please email the MCU at: [email protected]

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