PA - Oracle R12 Project Accounting Setups and Process Document Projects

Setups:
Set Organization Classifications
Set Organization Hierarchy
Set Implementation Options
Set Profile Options

Before this check the Department in COA and copy the same in the notepad and create the organizations
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Set Organization Classifications

Nav: Work structures---Organization---Description

Click on New

Paste the same in the Name and give the Address and give organization classification
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Project type class information as

Click on Yes
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Organization Classifications

Create one more for Advertising

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create One more Organization Classification for Construction Department

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create One more for HRMS Department

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create one more for Finance Department

PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create the Organization Hierarchy

Nav: Workstructures---Organization---Hierarchy

Give the Name and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Number and Date and Save

First select Query Business Group and select LE under it and click on Down Arrow

Select OU and save and click on Down Arrow

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select Organisations under OU and select Administration and click on Down Arrow

Select the Inventory under Administration

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now click on Up Arrow we can see how many Organizations are under this BG.
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Switch to PC Responsibility and select the Implementation Options

Nav: Setup---System---Implementation Options

Give the required fields and click on Currency tab

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Currency tab exchange rate as Corporate

Project Setup tab fill the fields

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Staffing tab select advertising rule and give the hours

Expnd/Costing tab select the fields

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Billing tab select Invoice Batch Source as Projects Invoices and save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Note: Implementation Options we will give at OU Level

Now we have to give Profile Options

Switch to System Administrator

Nav: Profile---System
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select Yes and save

Assign the profile option PA: Cross Project User View

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select yes and save

Now For PB Responsibility also assign the same profile options

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select yes and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select yes and save

Now assign one more profile option PA: Licensed to use project costing
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select Yes and save

For Billing also we can assign the same profile option

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select yes and save

Now we can Access the PC and PB Responsibilities

Switch to PC
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now we have to define Categories and types

Nav: Setup---Expenditure---Expenditure Categories

Give Expenditure Categories and save

Now Give the Revenue Categories

Nav: Setup---Expenditures---Revenue Categories
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create the Revenue Categories and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create Expenditure Types

Nav: Setup---Expenditures---Expenditures Types

Give for Labour Straight time and Overtime

PA - Oracle R12 Project Accounting Setups and Process Document Projects

For Material

For Crain Usage we have to take Usage

For Travel
PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Job
Nav: Work Structures---Job---Description

Give the Job

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Position

Click on New

Give the Number and Position name

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Fields and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now we have to assign the position to Employee

Nav: People---Enter and Maintain

If Already defined click on Find

Click on Assingment
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Position and click on Update

Click on Yes and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Assign the Employee to user

Already we have assigned

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Define Rate Schedules for Employee and Job

Switch to PC
Nav: Setup---Expenditures---Rate Schedules

Give Organization, Schedule, Emp name and Rate and save

Give Organization, Schedule, Job Group, Job Name, Rate and Date and Save
PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Cost Multipliers

Nav: Setup---Costing---Labor---Cost Multipliers

Give the Name, Multiplier and Date and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Labor Costing Rules

Nav: Setup---Costing---Labor---Labor Costing Rules

Give the Costing Rule and click on Trans Defaults

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Save it
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Organization Labor Costing Rules

Nav: Setup---Costing---Labor---Organization Labor Costing Rules

Give the OU, Organization, Costing Rule and Job rate Schedule and Save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Define Resource Lists

Nav: Setup---Budget---Resource Lists

Give for Equipment and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give for Finance

Give Labor and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give Material and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Service Type

Nav: Setup---Projects---Service Types

Give the Service Type as Internal and Save it

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Work Type

Nav: Setup---Utilization---Work Type

Name it and Save it

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Define Project Type

Nav: Setup---Projects---Project Type

Give the name, class, Service type and Work Type

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Budget Option tab

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Project Status tab

Save it
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create the template

Nav: Setup---Projects---Project Templates

Click on New

Give the Header details and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select Structures and click on Detail

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Enable Financial Structure and click on Apply and close

Now Select Tasks and click on Detail

PA - Oracle R12 Project Accounting Setups and Process Document Projects

A window will be opened click on Find

Give the Task Name and number and date click on Create Peer Task to create same top task
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Create Subtask to create a subtask for that

Save it
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Select Currency and click on Detail

No Changes to be done so save and close

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Select Key Members and click on Detail

Select the Employee Name and Role and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Enable the Fields which are useful and disable the rest

Save and Change the Status to Approved and click on Setup Quick Entry
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Project Start date and Finish Date and save

Give the Trans duration date and save and close

PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create Project

Nav: Projects

Find the Template and click on Find

Click on Copy to
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Project Name, Number, Dates and click on Ok.

Project will be created and status will be Unapproved so click on Open

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Change Status and Approve the Project and save and close

Now Your Template and Project is ready we can book the Expenditure
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Before Booking the Expenditure we have to open the PA periods

Nav: Setup---System---PA Periods

Note: If we open PA Periods automatically GL Periods also will be opened as we have enabled the option in
Implementation options.

Click on Find
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Set the Status as Open and Save

Click on Set Reporting Period and click on Ok

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Check in GL Periods

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Open the Period in GL Periods also

If we enable this option then it will be automatically open the period in GL also
PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now we can Book the Expenditure

Nav: Expenditures---Pre Approved Batches---Enter

Give the Batch and Class and click on Expenditure, status will be working

Give the Employee Name, Organization as Advertising as we have took it in the Template and give project number and
task number and take the expenditure type as straight line and give the quantity. And save.
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Click on Submit

Now click on Release

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Status will be Released

Now to generate debit line and credit line we have to do Autoaccounting

Copy the Expenditure Types to Account Segment and same copy to Notepad and Departments also copy to Notepad
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Copy with the Values as it is

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Add the Expenditure Types from Notepad to Account Segment and Save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Define Rules

Create Rules for Company

Nav: Setup---Autoaccounting---Rules

Give the Company Value and Source must be constant and save it
PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create Lookup Set for Department

Nav: Setup---Autoaccounting---Lookup Sets

Copy from the Notepad and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create Rules for the Department

Give the Rule Name and Source as Parameter and Value as Organisation and source as lookup and assign the
department lookup here and save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create the Dr. Lookup set for Account Segment

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Accounts from the Notepad

Now Create Dr. Account Rule

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Rule Name, Source as Parameter and Value as Expenditure Type and source as Lookup and assign the lookup
here and save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create the Rule For Location

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Assign this to Assign Rules

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Name as Cost account and click on Find and Enable All Labor and Assign the Rules which we created and
save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create the Clearing Account

Add the Liability Account in Account Segment

Add it in Lookup sets and Save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Create Rule for this Cr. Rule for Account

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Rule Name, Source as constant and give the Value for that and save

Now Assign that Cr. Rule to Assign Rules

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Name as Cost Clearing and click on Find and enable All Labor and assign the Cr. Account Rule and Save

Now We have to Run the Program PRC: DISTRIBUTE LABOUR COST to calculate the cost and generate the debit line
Give the Parameters as Expenditure Batch, Project Number and Employee name and click on Ok.
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Submit and No

Status must be Normal click on View Output

PA - Oracle R12 Project Accounting Setups and Process Document Projects

We can find the Report as below

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Check in Expenditure Inquiry Window

Nav: Expenditures---Expenditure Inquiry---Project

Give the Project Number and name and Click on Find

We can find the calculated amount

PA - Oracle R12 Project Accounting Setups and Process Document Projects

And for which organization it has calculated and click on item Details

Select Cost Distribution Lines and click on Ok

We can see the debit Line Generated and the amount

PA - Oracle R12 Project Accounting Setups and Process Document Projects

To generate the Credit line we have to run another program as PRC: GENERATE COST ACCOUNTING EVENTS and
there are no parameters for this, click on Submit and No.

Click on View Output

PA - Oracle R12 Project Accounting Setups and Process Document Projects

We can see the amount generated

Now Switch to Expenditure Inquiry window and we can see the credit line
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Project Number and Name and click on Find

Click on Item Details and click on Ok

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Status will be Accepted and Credit line has to be generated

Go to System Options and enable Interface Labor Costs

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Enable Interface Labor Costs

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Run the Program PRC: CREATE ACCOUNTING to transfer to GL and parameters are

Click on Submit and No

Now Run the Program Validate Application Accounting Definition

PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Calculation of Overtime

We have to set Cost Multiplier

Nav: Setup---Costing---Labor---Cost Multiplier

Give the Cost Calculation as 2 as it is Overtime and save

Assign it to labor Costing Rule

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Query your Labor Costing Rule and assign the OT

Save it
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Book the Expenditure for Overtime

Give the Batch Name and click on Expenditures

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Employee name and Organization and task number and project number and expenditure type as 40 as Straight
Time and 4 as overtime quantity and save

Click on Submit
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Release

Now to calculate Cost, run the program Prc: Distribute Labor Costs

Give the parameters

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Submit and No

Click on View Output

PA - Oracle R12 Project Accounting Setups and Process Document Projects

See the output

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Check it in Expenditure Inquiry Window

Give the Project Name, Number and click on Find

PA - Oracle R12 Project Accounting Setups and Process Document Projects

We can see the cost generated, click on Item details

We can See the Debit line generated

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Run Another Program Prc: Generate Cost Accounting Events

We can See the Calculated amount

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Check In Expenditure Inquiry window

Give the Project name, Number and Click on Find

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Item Details

We Can see Credit line has been generated

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Run One More Program Prc: Update Project Summary Amounts for a Single Project

Click on Submit and No

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on View Output

It will show the Balances

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on PSI Window we can see the balances

Give the Project Number and Name and click on Find

PA - Oracle R12 Project Accounting Setups and Process Document Projects

It will show the same balances

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Run Prc: Create Accounting

Parameters are

Click on Submit and No

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Calculation of Usages
Crate one Dr. Usage a/c

Now create one usage clearing a/c in COA

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Add this in Lookup sets

Create the Cr. Usage clearing rule

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Assign the Dr. Usage to Usage cost

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Assign the Cr. Rule Usage Clearing

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Set the Rate Schedules for Non- Labor

Nav: Setup---Expenditures---Rate Schedules

Select the Expenditure Type and give the rate

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Define Non-Labor Resources

Give Name and click on Cost Rates

Give the Rate and save

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Create one more for 200 MT

Give the Rate and save

Create one more for 300 MT

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Rate and save

Now Switch to Implementation Options and enable the option for usages
PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now book the Expenditure

For Usages we have to take class as Usages

Give the project number, expenditure type and quantity and save
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on Submit

Click on Release
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Run the program Prc: Distribute usage and Misc. costs

Give the Expenditure batch and Project number
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on View Output

PA - Oracle R12 Project Accounting Setups and Process Document Projects

We can see the output

Check in Expenditure Inquiry

PA - Oracle R12 Project Accounting Setups and Process Document Projects

Give the Project Name and Number and click on Find

We can see the amount

PA - Oracle R12 Project Accounting Setups and Process Document Projects
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Now Run one more program to generate credit line

Prc: Generate Cost Accounting Events

Click on View Accounting

PA - Oracle R12 Project Accounting Setups and Process Document Projects

We can see the output

Switch to Expenditure Inquiry window we can see the generated credit line
PA - Oracle R12 Project Accounting Setups and Process Document Projects

To check the amounts at summary level we have run the program

Prc: Update Project Summary Amounts for a Single Project
Parameters are
PA - Oracle R12 Project Accounting Setups and Process Document Projects

Click on View Output

PA - Oracle R12 Project Accounting Setups and Process Document Projects

We can see the Balances at summary level

Run One More program to transfer to GL

Prc: Create Accounting
Parameters are
PA - Oracle R12 Project Accounting Setups and Process Document Projects