Secure it Easy™

User Manual

User Manual Version 1.8

© 2004-2008 CoSoSys SRL

Secure it Easy™ – User Manual

 Secure it Easy™ – User Manual

Table of Contents

Table of Contents ...................................................................................................I

1. Introduction ...................................................................................................1
2. Concept of Architecture ...............................................................................1
3. System Requirements ..................................................................................1
4. Installation .....................................................................................................2
4.1. Download Locations of Components ......................................................2
5. Getting Started ..............................................................................................3
5.1. Setting up Secure it Easy .......................................................................3
5.1.1. Authorizing Devices / Trusted Devices™ ....................................3

5.1.2. Tool Tip .......................................................................................4

5.1.3. Device Security Setting Explanation............................................4

5.1.4. Authorizing new devices..............................................................5

5.1.5. File Tracing..................................................................................5

5.2. Reporting module ...................................................................................7

5.2.1. Device Use History ......................................................................7

5.2.2. Activity Log ..................................................................................7

5.2.3. Graphs.........................................................................................8

5.2.4. Raw Logging..............................................................................10

5.3. E-Mail Notification.................................................................................11

5.3.1. Configuring E-Mail Notification ..................................................12

5.4. General Settings ...................................................................................13

5.4.1. Password protection ..................................................................13

5.4.2. Notification messages ...............................................................15

6. License Key Registration ...........................................................................15

7. Update Mechanism .....................................................................................16
8. Support ........................................................................................................17
9. Uninstall.......................................................................................................19

I
 Secure it Easy™ – User Manual

1. Introduction
Secure it Easy™ will help you secure your PCs endpoints. You will be able to restrict
the use of the USB Ports and other endpoints on your Workstation and therefore
effectively prevent unwanted data introduction or data leakage from your PC.

With Secure it Easy you can:

• Allow or restrict the use of any USB storage device on your computer

• Identify any USB storage device

• See the details of all USB storage devices connected to the computer at a
certain moment

• Let the PCs administrator receive an e-mail message when an unauthorized

USB storage device is connected to a workstation

• Use file tracing to monitor file accesses on any USB storage device

2. Concept of Architecture
Secure it Easy is meant as a local endpoint security for the USB ports of your
workstations. All installations and configurations will be done locally unless you have
a software deployment mechanism for MSI Files in place (such like Microsoft Remote
installation Server – RIS)

IMPORTANT! Secure it Easy comes with a configuration Interface, which will be

available for logged-in Administrators only. If a standard user logs into the system the
configuration Interface will not be accessible.

3. System Requirements
• Operating Systems:

o Windows XP Home or Professional (Service Pack 2 is recommended)

o Windows 2000 (Service Pack 4 is recommended)

o Administrative rights on the PC to be able to authorize or unauthorized

devices
1
 Secure it Easy™ – User Manual

o Microsoft .NET Framework 2.0 preinstalled

o Windows Vista

• 16MB of Available memory on the hard drive

• Minimum of 256MB RAM is recommended

4. Installation
To install Secure it Easy it is required that you are logged on the workstation as with
full administrative rights.

It is required that the Microsoft .NET Framework Version 2.0 (or newer) is installed on
the PC. If it is not already installed the Secure it Easy installer will ask you to do so.

After the Microsoft .NET Framework Version 2.0 is installed on the PC, run the
SecureItEasy.exe file

Secure it Easy will install itself in the start menu and create the Secure it Easy
program group. Secure it Easy will require in some cases that you restart your PC for
a successful completion of the installation process.

After a successful installation Secure it Easy will always run in the background to
protect your PCs endpoints when you or other users are logged into the PC.

4.1. Download Locations of Components

All the adjacent software that is necessary for installation can be downloaded for free
from the following locations:

Microsoft .NET Framework Version 2.0 (or newer)

http://www.microsoft.com/downloads/details.aspx?FamilyID=0856eacb-4362-4b0d-8edd-aab15c5e04f5&displaylang=en

2
 Secure it Easy™ – User Manual

5. Getting Started
IMPORTANT! Make sure you are logged in to the PC as administrator. Secure it
Easy comes with a configuration Interface, which will be available for logged in
Administrators only. If a standard user logs in to the system the configuration
Interface will not be accessible.

To start using Secure it Easy, go to Start Æ All Programs Æ Secure it Easy Æ

Secure it Easy Settings

5.1. Setting up Secure it Easy

5.1.1. Authorizing Devices / Trusted Devices™

Once you plug in a USB Device, it will be shown in the “Authorized Devices” tab of
Secure it Easy. Here you can give or deny access to a specific device by checking
the corresponding checkbox (or by double clicking on the Device name).

3
 Secure it Easy™ – User Manual

By default USB storage devices are not authorized and therefore blocked to keep
your endpoints on your PC safe.

5.1.2. Tool Tip

When enabling an unauthorized device that does not have a user description, the
tool tip window will pop-up reminding you to assign a description to you device(s).
This is helpful in case you have several portable devices that you need to keep track
of, or if the PC you are using is shared by more people.

You can disable this window by checking the box next to “Do not show this again”.
You can also re-enable it under the Settings->General Settings and un-checking the
box “Do not show Tool Tip window”.

5.1.3. Device Security Setting Explanation

The different settings are visually indicated as described here:

Status Explanation Security Setting

Unchecked USB Devices are not The user can not access this
authorized for use on this PC. device from this PC.
Checked USB Devices are The user is able to access the
authorized for use on this PC. device from this PC.
Making this a Trusted Device.

4
 Secure it Easy™ – User Manual

The red dot means that the The user can not access this
correspondent device is currently device from this PC.
connected but not authorized.
The green dot means that the device The user is able to access the
is currently connected and device from this PC.
authorized (Trusted Device).
The grey dot means that the device
is currently not connected.

5.1.4. Authorizing new devices

Each time a new device is connected to the PC while the Secure it Easy Settings
application is open, you have to click on the “Refresh” button in order to see the new
device in the “Authorized Devices” list.

With a right mouse click on a device a menu will open. This menu will give you quick
access to the following settings:

Option Explanation
Check / uncheck Checks / un checks a device for authorization
Edit description Here you can give each device an additional individual name
to simplify the work with different devices
Device History Secure it Easy logs when a device was
connected/disconnected to/from the PC and when it was
authorized/unauthorized
Delete Device You can remove a device from the list. Once you plug the
device back in, it will appear in the list as unauthorized.
Explore Device You can explore the contents of the drive. This option is only
available if the selected device is authorized.

After editing you settings you have to apply them by clicking the “Apply” button.

5.1.5. File Tracing

The file tracing feature allows the administrator to record the file properties of files
that are written or read from or to portable storage devices for later analysis.

File tracing can be enabled by checking the “show file accesses” button under the
Reporting tab.
5
 Secure it Easy™ – User Manual

You can then verify the files that have been accessed in the log file, to the right of the
screen.

You can also export the log file and save it for later examination by clicking the
“Export” button.

6
 Secure it Easy™ – User Manual

5.2. Reporting module

This powerfull module contains detailed information and statistics regarding your
devices and the use of these.

5.2.1. Device Use History

Here you can have a quick look on the last 10 connected devices and last 10 files
accessed .

5.2.2. Activity Log

In the Activity Log you can view device usage statistics in different categories such
as : time range (last 24h, last 3 days, last week, last month and all), times accessed
(devices and files), User name, VID, PID, etc.

7
 Secure it Easy™ – User Manual

5.2.3. Graphs
Here you can see a graphical representation of the usage of devices and file
accesses.

You can select between Device Activity and files Activity

8
Secure it Easy™ – User Manual

Device activity

Files activity

9
 Secure it Easy™ – User Manual

You can also save and/or print these images, for later audit.

5.2.4. Raw Logging

Here you can see when a device was connected and disconnected to the PC as well
as what files have been copied to or from the device. In order to see the log, right
click on the preferred device and choose “Device History”.

You can sort the events by date & time, user, action, file type, product ID (PID),
vendor ID (VID), etc. by clicking on the correspondent table header, e.g. ‘Timestamp’.

10
 Secure it Easy™ – User Manual

This list can be exported as a *.csv (comma-separated values) file for later reference.
Simply click the Export as .csv button and define the path where you would like the
file to be saved.

5.3. E-Mail Notification

You have the option to receive an e-mail notification, each time an unauthorized
device is connected in to the PC that is protected with Secure it Easy.

To enable the e-mail notification, check the “Enable e-mail notifications” option from
the “E-Mail Notification” tab.

11
 Secure it Easy™ – User Manual

5.3.1. Configuring E-Mail Notification

If you enable the e-mail notification option you have to provide Secure it Easy with an
SMTP e-mail account that will be used to send the e-mail notifications to a specified
e-mail address.

Please specify a sender and a recipient e-mail address. Enter your SMTP server
address along with your username and password in case that your SMTP server
requires this information in order to send mail.

We recommend you to send a test e-mail be clicking the “Send Test Message”
button. If a firewall is installed on the PC that you are protecting with Secure it Easy,
the firewall will request you for authorization that Secure it Easy is accessing the
internet. Please grant Secure it Easy this authorization so you will be able to receive
e-mail notification.

12
 Secure it Easy™ – User Manual

5.4. General Settings

The General Settings tab gives you the option to set the Secure it Easy Service
settings. The Secure it Easy service is by default set to “Automatic” meaning that
when the PC is started the Secure it Easy Service started automatically and runs in
the background in order to protect you PCs endpoints. As the PCs administrator you
would also be able to temporarily stop the Secure it Easy Service manually.

5.4.1. Password protection

The access to the Secure it Easy user Interface can be password protected.

You also have the option to save a ‘Hint’ (reminder) for the Password. This might be
helpful when forgetting the password.

13
 Secure it Easy™ – User Manual

After setting up a password, you will be asked to enter it each time you start Secure it
Easy.

In case you didn’t save a ‘Hint’, this functionality will be hidden in the Login dialog.

14
 Secure it Easy™ – User Manual

To remove the Password protection, go to “General Settings”, select “Change

password”, introduce the ‘Old Password’ and leave the fields for ‘New Password’ and
‘Verify Password’ empty, then apply.

5.4.2. Notification messages

Every time you plug in a new device or an unauthorized device, a message will pop
up in the right corner of your screen.

You will be also notified from time to time, by a similar message, about the trial period
of Secure it Easy.

You can stop the notifications pop up messages from “General Settings” menu
option,

or from the system tray by right clicking on the Secure it Easy icon.

6. License Key Registration

After your 30 day trail version of Secure it Easy has expired you are required to
purchase a license key for the software over the internet. To purchase a license key
you can visit our web-shop by clicking the link in the “General Settings” tab. When
you have purchased the license key you have to enter it into the registration window
in order to use the full functionality of Secure it Easy again.

15
 Secure it Easy™ – User Manual

After the 30 days trail has expired the Secure it Easy Service will stop and
discontinue protecting your PCs endpoints.

Please save your license key in a safe place for future reference.

7. Update Mechanism
You can check for the availability of a newer Secure it Easy version by clicking the
“Check for Update” button in the “General Settings” tab.

If there is a newer version available you will be asked if you want to download it.

The application will be downloaded directly to your PC.

16
 Secure it Easy™ – User Manual

After updating, it might be required that you restart your PC.

8. Support

In case additional help, such as the FAQs or e-mail support is required, please visit
our support website directly at http://www.cososys.com/help.html.

17
 Secure it Easy™ – User Manual

Or you can also click on CoSoSys icon from ‘General Settings’ window,

then choose the ‘Support’ tab from the web page browsed.

18
 Secure it Easy™ – User Manual

9. Uninstall
To remove Secure it Easy from your PC, please go to Control Panel Æ Add or
Remove Programs Æ Secure it Easy Æ Remove. Before doing this you have to close
Secure it Easy Settings.

IMPORTANT! Uninstalling the application will give full access to all USB drives that
were and will be plugged into your PC.

© 2004 – 2008 CoSoSys SRL; Secure it Easy and Trusted Devices are trademarks of CoSoSys SRL.
All rights reserved. Windows and .NET Framework are registered trademarks of Microsoft Corporation.
All other names and trademarks are property of their respective owners.

19