University of Hargeisa

Proposal for [cars rental management system]

In Partial Fulfillment of the Bachelors Degree of [Information

Technology]

Supervisor name:
Sahardiid Ahmed Ali

Prepared by:
1. Umlakhayr Farah Omer
2. Nasri Abdullah Warsame
3. Nimco Ahmed Yusuf

[Date: 2018]
BACKGROUND

GOUD has been established in 2008 and has been operating up to 5 vehicles.
GOUD has a range of rental cars in different sectors such as private and government.
The system being developed is a system to handle the business needs of renting out vehicles to
customers maintaining records and data on vehicle fleet.
We program custom car rental management software with modules for central reservations and
booking, rental contract management, make monthly and annual reporting, and customer
relationship management.

OBJECTIVES
.
 Design and implement a web based application for online reservation of car from a car
renting business.
 To transform the manual process of rental car in GOUD into automatic process.
 Provide an easy platform for people who are renting cars, where they can easily search
and reserve their car online.
 To validate the Rental Car system using user satisfaction test.
 To facilitate by the people who have out off border to getting the processes of rental car
in online.
 To facilitate the payment process in rental car in online.

STATEMENT OF THE PROBLEM

GOUD Rental car used manual system, the problem is bases on when preparing contract
management and booking, monthly and annual report of vehicles that take more time.
For example if we the administrator wants to search specific vehicles and manage record
operation it was taking more time.
SCOPE RESTRICTION

The system will be done according to the scope of GOUD rental car management system
(GRCMS) on based Hargeisa Somaliland which is state as below:
 To register the a daily rental cars of the Goud motors
 To record all transaction rental cars in Goud motors
 To register new customer that joins the company
 To generate full report in Goud motors.

Project Phases/Stages

In developing the car rental management system, we are using six phases of system development
phases roughly known: Requirement collection and Analysis, Designing, Coding, Testing,
training and Implementing.

1. REQUIREMENTS DEFINITION STAGE

 System must be register the rental car and sales

 The system must be record all transaction process
 The Administrator must be inserting and update the rental and sales cars
 The System must be generate monthly and annual report
 The System must be able to pay rent cost in online
 The System must be secure all transaction process
2. DESIGN STAGE

In developing the car rental management system, we are using main design stages that are the
following:-
 Architectural Design
 Database Design
 Interface Design

Architectural Design we are using Three-tier architecture is a client-server architecture in which

the functional process logic, data access, computer data storage and user interface are developed
and maintained as independent modules on separate platforms.

Database Design we are using schema structures, Entity relationship diagram (ERD) and tables.

Interface Design we are using screen layouts and forms for each entity.

3. IMPLEMENTATION STAGE

In developing the car rental management system, we are using theoretical design is turned into a
working system
The implementation phase constructs, installs and operates the new system.
The most crucial stage in achieving a new successful system is that it will work efficiently and
effectively.
4. INTEGRATION & TEST STAGE

In developing the car rental management system, we are using valid data or invalid data.
System testing of software or hardware is testing conducted on a complete, integrated system to
evaluate the system's compliance with its specified requirements. System testing falls within the
scope of black-box testing, and as such, should require no knowledge of the inner design of the
code or logic.
We must apply the fallowing:-
 Unit Testing
 Integrating Testing
 System Testing
 Acceptance Testing

5. INSTALLATION STAGE

In developing the car rental management system, we are using installation stage to satisfy the
customer.
After customer personnel have verified that the initial production data load is correct and the test
suite has been executed with satisfactory results, the customer formally accepts the delivery of
the software.

6. TRAINING AND MAINTENANCE STAGE

In developing the car rental management system, we are using training and maintenance to train
the users and give main maintenance steps for example recovery and so on.
TOOLS AND METHODOLOGIES

The Waterfall Model was first Process Model to be introduced. It is also referred to as a linear-
sequential life cycle model. It is very simple to understand and use. In a waterfall model, each
phase must be completed fully before the next phase can begin.

Software and Hardware Requirements

 Operating System windows 7/8/10

 Hard Disk Space 50 GB and RAM 4 GB
 Database SQL Server 2015
 Programming language visual Basic.net
 Compiler Visual Studio 2013
 DEVELOPMENT TEAM CONFIGURATION

Name Position/Title Stage

System Designer and Database Requirements Gathering and

1. Umalkhayr Faarah omer
programmer and Analysis Analysis

System Designer and Database

2. Nimco Ahmed yuusuf Design and Development
programmer and Analysis

System Designer and Database

3. Nasri A/lahiwarsame Implementation and Testing
programmer and Analysis
 SCHEDULE

Resource (labor, time) allocation in this part state which activity/task start when and ends
when and the member responsible for doing it.

No Start Duration Task End Duration Resource

Umalkhayr,Nimco
1 1/5/2018 Preparing Proposal 8/5/2018
and Nasri

2 10/5/2018 Chapter 1 17/5/2018 Umalkhayr

3 18/5/2018 Chapter 2 26/5/2018 Nimco

4 27/5/2018 Chapter 3 5/6/2018 Nimco

Umalkhayr,Nimco
5 6/6/2018 Chapter 4 13/6/2018
and Nasri

6 14/6/2018 Chapter 5 and 6 22/6/2018 Nasri

Software
7 23/6/2018 30/6/2018 Nasri
Implementation
Umalkhayr,Nimco
8 1/7/2018 Submission for project 1/7/2018
and Nasri