COMPETITION COMMISSION OF PAKISTAN

GOVERNMENT OF PAKISTAN

Tender Notice No. CCP-Admin 55

PROCUREMENT OF I T RELATED ITEMS

Competition Commission of Pakistan invites separate sealed bids from authorized

distributors/resellers, having valid Sales Tax Registration and National Tax Numbers,
for supply of 27 Branded Laptops and 8 Printers.

Bids may be submitted to the undersigned in SEALED ENVELOPS (as per

instructions in detailed Request for Proposal (RFP) at the address given below latest
by the May 13, 2019 upto 11 hrs. Technical Proposal of the bids will be opened on
the same date at 11:30 hrs. Financial bids of only those bidders will be opened
whose technical bids are found successful. Date in this respect will be intimated later
on to the successful bidders.
Bid Documents/ Detailed RFP may be obtained from the undersigned on payment of
Rs. 500/- in the form of bank draft, pay order, etc. drawn on the name of
Competition Commission of Pakistan; or these may be downloaded from CCP’s
website: WWW.CC.GOV.PK. In such cases Bid Documents charges will have to be paid at the time of
submission of bids. Tender Notice and RFP are also available on PPRA’s website:
WWW.PPRA.GOV.PK.
All queries relating to RFP should be faxed or mailed to the officer as indicated in
RFP at least 5 working days before the opening of technical proposals.
Incomplete / tenders received after due date will not be entertained. Competition
Commission of Pakistan may reject all bids or proposals at any time prior to the
acceptance of a bid or proposal under the provisions of Rule 33 (1) of Public
Procurement Rules, 2004.
Tender can be awarded fully or partially based on the pricing and technical
evaluation.

-sd-
Assistant Director (Admn)
9th Floor South, ISE Towers 55-B, Jinnah Avenue, ISLAMABAD
Tel: +92-51-9100260-3 Fax: +92-51-9100251
E-mail: [email protected] Website: WWW.CC.GOV.PK

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 Request for Proposal (RFP)

For

BRANDED LAPTOPS AND PRINTERS

Competition Commission of Pakistan

Government of Pakistan

www.cc.gov.pk

April 2019

2
1. Description of Work
Competition Commission of Pakistan (CCP) invites separate sealed bids from authorized
distributors/vendors having Sales Tax Registration and National Tax Number for supply of
twenty seven (27) Branded Laptops and eight (8) printers as per specifications given at Sr. # 5/
Annex-A.

2. Timelines

Publication of Tender 24 April, 2019

Bids submission deadline 13 May, 2019
Opening of Technical Proposals 13 May, 2019

2.1. Financial bid of only those vendors will be opened whose technical bids will be found
successful. Date and time of opening the financial bids will be informed later on.

3. Scope of Work

The proposed work is procurement of the hardware which is divided into following two
categories:
I. Provision of Branded Laptops
II. Provision of Branded Printer
Responding Organizations are allowed to bid for the both categories or any of the above
mentioned category. Responding organizations are requested to clearly mention the category,
they are bidding for, on the main envelop of technical and financial proposals. Evaluation will be
done separately for each category. Competition Commission of Pakistan reserves right of
awarding the tender for one or both items, after opening of financial proposals.
4. Implementation & Payment Schedule

100% payment will be made after delivery of the laptops and printers on clarifications/
acceptance of items by IS&T department of CCP.

5. Compliance to Specifications

The responding Organization should quote for the items, having all specifications as mentioned
below. Responding Organization should not propose any kind of refurbished/ End of Life
Hardware Equipment/components in their proposals.

Following are the required items and their specifications:

5.1 Branded Laptops of same specifications Qty: 15

5.2 Branded Laptops of same specifications Qty: 12
5.3 Branded Printers Qty: 08

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 Annexure-A

Following are the specifications of required laptops:

Specifications of 15 Laptops Specifications of 12 Laptops
Intel Core i7-7600U,
8th Generation Intel® Core™ i7- 2.8 GHz, up to 3.9 GHz with Intel
Microprocessor 7500U (2.7 GHz, up to 3.5 GHz, 4 Turbo Boost technology
MB cache, 2 cores) 4 MB cache
4 cores
DDR4 – 2400 SDRAM (Transfer
8 GB DDR4-2133 SDRAM (1 x 8 rates up to 2133 MT/s)
Memory, standard
GB) 8192 MB total system memory (8192
MB x 1)
Video graphics Intel® HD Graphics 620 Intel UHD Graphics 620
1 TB 5400 rpm SATA 256 GB upto 1 TB PCIe® NVMe™
Hard drive
128 GB M.2 SSD m.2 SSD, Minimum 500GB SSD
15.6" diagonal FHD IPS UWVA 35.56 cm (14 in) diagonal FHD SVA
Display Bright View WLED-backlit (1920 x anti-glare slim LED-backlit non-touch
1080) with camera (1920 x 1080)
Full-size island-style backlit HP Premium Keyboard Backlit
Keyboard
keyboard with numeric keypad
Gestures enabled by default
HP Image pad with multi-touch
Pointing device 2-finger scrolling
gesture support
2-finger zoom (pinch)
Intel Dual Band Wireless-AC 8265
Intel® 802.11ac (2x2) Wi-Fi® and
802.11 a/b/g/n/ac (2x2) Wi-Fi and
Wireless connectivity Bluetooth® 4.2 Combo (Miracast
Bluetooth 4.2 combo (vPro and non-
compatible)
vPro)
(1) SD Media card reader (SD,
Expansion slots 1 multi-format SD media card reader
SDHC, SDXC supported)
(2) USB 3.1 Gen (1 charging)
(1) 1 USB-C (Up to 5 Gbps data
transfer and 15 W power)
1 HDMI; 1 headphone/microphone (1) DisplayPort 1.2
combo; 3 USB 3.1 Gen 1 (1 HP (1) VGA
External ports
Sleep and Charge); 1 USB 3.1 Gen (1) RJ-45 (Ethernet)
1 Type-C™ (1) Docking connector
(1) Headphone/microphone combo
(1) AC
(1)HDMI

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 Dimensions 33.8 x 23.7 x 1.89 cm (13.3 x 9.33 x
38 x 25.5 x 1.79 cm (or Less)
(W x D x H) 0.74 in), Front
Weight 1.94 kg (or Less) Starting at 1.48kg
Power supply type 45 W AC power adapter HP 45 W Smart AC Adapter
HP Long Life 3-cell, 50 WHr Li-ion
Battery type 3-cell, 52 Wh Li-ion (or High) polymer (Supports HP Fast Charging
with 65 W AC Adapter)
HP Wide Vision HD Camera with 720p HD webcam
Webcam
dual array digital microphone
Audio by Bang & Olufsen
HP Audio Boost
Bang & Olufsen; Dual speakers; HP
Audio features HP Noise Cancellation software
Audio Boost
Digital microphones (Dual array)
(2) Premium stereo speakers
OS Windows 10 Professional Windows 10 Pro 64 Bit
Carrying Case Original Branded Carrying Case Original Branded Carrying Case
Optical Drive DVD-RW External Drive (branded) DVD-RW External Drive (branded)
Wireless Mouse X4000 B Bluetooth wireless mouse
Warranty One year One year

Following are the specifications of required 08 printers:

Quantity of Printers 08
Printer Type Laser
Black & White Printing Speed 38PPM
Monthly duty Cycle 80000
Connectivity Network and USB
Paper Handling 1350 Input Tray
Duplex Yes
Warranty One year

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6 General Terms & Conditions

6.1 Bid Security

A bid bond/ security, in the shape of a Bank Draft/Pay Order in the name of Competition
Commission of Pakistan, equivalent to 5% of the total cost of bid should be submitted along with
the tender. CCP reserves the right to forfeit the bid bond, if the information provided is not
correct and is not according to the various formats provided in this document.

6.2 Validity of the proposal

All proposal and price shall remain valid for a period of 90 days from the closing date of the
submission of the proposal. However, the responding organization is encouraged to state a
longer period of validity for the proposal. The firms operating from their residence should not
participate in the tender if detected subsequently at any stage are liable to be rejected.

6.3 Performance Bond upon execution of Contract/issuance of Supply Order

The successful vendor shall be required to deposit in the form of a Bank Guarantee, a
Performance Bond upon execution of the contract issue, a sum equivalent to ten percent (10%)
of the contract value. This Bank Guarantee shall be issued by a scheduled bank operating in
Pakistan

6.4 Maintenance and Support Service

Selected vendor will provide maintenance/support service, after expiry of warranty, for each
product at a rate, which is not more than 10% of the initial purchase cost, if desired by CCP.

6.5 Penalty Clause

The successful vendor shall be required to deliver the laptops and printers within the given time
mentioned at 6.13. However if they fail to provide within the time, this office has right to
confiscate the bid money.

6.6 Currency
All currency in the proposal shall be quoted in Pakistan Rupees (PKR).

6.7 Withholding Tax, Sales Tax and other Taxes

The responding organization is hereby informed that the CCP shall deduct tax at the rate
prescribed under the tax laws of Pakistan, from all payments for the items supplied by any
responding organization in response to supply order of CCP. The responding Organization will
be responsible for all taxes on transactions and/or income, which may be levied by government.
The tender should be accompanied by firms Sales Tax Registration Certificate and National Tax
Number.

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6.8 Authorized Dealer
The responding organization should be authorized dealer, FROM THE ORIGINAL
MANUFACTURER for the hardware and FROM THE ORIGINAL MANUFACTURER for
licensed software in Pakistan. Original CDs of all licensed software should be provided.

6.9 Ownership
The ownership of all products and services rendered under any contract arising as a result of
this RFP, including any source code developed, will be the sole property of CCP, Government
of Pakistan.

6.10 Governing Law

This RFP shall be governed and construed in accordance with the laws of Pakistan. The
Government of Pakistan and all responding organizations responding to this RFP shall submit in
accordance the Law.

6.11 Acceptance of Proposals

Financial Proposals of only technically qualified bidders will be opened. The decision of the
Committee will be binding on all concerned and in no case will be challengeable at any forum.
The CCP may reject all the bids or proposals at any time prior to acceptance of a bid or
proposal under the provisions of Rule 33 (1) of the Public Procurement Rules, 2004.
6.12 Acceptance Criteria
Lowest financial proposal which meets the following technical requirement;
 Compliance to specifications given at Annexure “A”
 Low quality item/ brand will not be accepted.
 70% weight will be given to technical evaluation and 30% to financial evaluation.
 The vendor/ bidder who fulfils all technical requirements, as laid down in the RFP, will
be given 100 marks which will be converted into 70 marks for final evaluation. Other
bidders will be awarded technical marks with the same ratio.
 100 technical mark will be calculated as under:
a). 50 points/ marks will be given to top quality. 10 points will be decreased for each
of the 2nd, 3rd, 4th etc level quality.
b). 20 points for fulfilling the requirement of specifications;
c). 10 points for tax certificate;
d). 10 points for authorized dealership certificate.
e). 10 points for technical compliance sheets as given in the RFP.

 30 points/ marks will be awarded to the lowest financial bid. The other bids will be
evaluated with the formula: lowest bid x 30/higher bid.

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 6.13 Delivery Time
Delivery of the laptops and printers should be completed within two weeks after the issuance of
SO. Preference will be given to the vendor who, having fulfilled other formalities, will supply the
item in short time.

7 Instructions for Responding Organizations

7.1 Communication
Enquiries regarding this RFP shall be submitted in writing, five (5) days before opening of
technical proposals to:
Deputy Director (IT)
Competition Commission of Pakistan
11th Floor South, ISE Towers 55-B, Jinnah Avenue, Islamabad, Pakistan.
Phone: 92-51-9100260-3, Fax: 92-51-9100251
[email protected]

7.2 Submission of Proposal

The complete proposals including technical and financial ones must be submitted by 11:oo
hours up to 13 May, 2019 at the address given at 7.3. Technical proposals submitted against
the subject RFP will be opened on the same date i.e. 13 May, 2019 at 11:30 hours.
Format for submission of Technical and Financial Proposals is given below in subject RFP.
The Bank Draft, Pay Order for Bid Bond is to be enclosed with the financial proposal. Please
ensure that bid security should not be in envelope of Technical proposal. Proof of Sales Tax and
NTN numbers should also be provided.

7.3 Mode of Delivery and Address

Proposals shall be delivered by hand, any postal service, courier etc. so as to reach the
address given below by the last date and time indicated for submission of bids. PROPOSALS
RECEIVED BY FAX OR EMAIL WILL NOT BE ACCEPTED.

Assistant Director (Administration)

Competition Commission of Pakistan
9th Floor South, ISE Towers 55-B, Jinnah Avenue, Islamabad, Pakistan
Phone: 92-51-9100260-3, Fax: 92-51-9100251

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 FORMAT FOR TECHNICAL PROPOSAL

COMPETITION COMMISSION OF PAKISTAN

GOVERNMENT OF PAKISTAN

Date: ______________
To:
Competition Commission of Pakistan,
9th Floor South, ISE Towers 55-B, Jinnah Avenue,
Islamabad, Pakistan.

Dear Sir,

Having examined the RFP including attached documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to deliver, support and maintain {Branded laptops and
printers} in full conformity with the said RFP including attached documents.

We undertake, if invited by you to do so, to attend a Clarification Meeting at our own expense and
at a place of your choosing. We undertake, if our bid is accepted, to supply the systems in
accordance with the schedule specified in our bid.

We agree to abide by this Bid for a period of {number of days} from the date fixed for Bid
submission, and it shall remain binding upon us and may be accepted at any time before the
expiration of that period.

Until a formal contract is prepared and executed, this Bid, together with your written acceptance
thereof and your notification of award, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

We confirm that the information provided by us in this form is true, correct and it is open to
verification by CCP or their legally appointed representatives.

Company Name: __________________________________________________________

Address: _________________________________________________________________
City: _______________ Province: _____________ Postcode: _______________________
Phone: __________________ Fax: _______________ E-mail:______________________

Dated this _____________ day of _______________ 2019.

Key Personnel Information

S.No. Name Designation Email Mobile

1.
2.
3.
4.
5.

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 Information
Islamabad Office

Branch: __________________________________________________________________
Address: __________________________________________________________________
City: _______________ Province: _____________ Postcode: ________________________
Phone: __________________ Fax: _______________ Telex: ________________________

Brief Company Profile

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 List of Clients

S. No. Name of client Contact No., email, And address of client

i.
ii.
iii.
iv.
v.

S. No. Description Specifications Remarks

1
2

Signature, duly authorized to bid and sign

for and on behalf of

ANNEXURE-B

FORMAT FOR FINANCIAL PROPOSAL

Sr. Item Quantity Unit Price GST Unit Price Total Cost
No. with GST (including
GST)

i. Branded laptop 15

ii. Branded laptop 12

iii. Printers 08

Total

Note: Responding organizations are welcome to add any other charges, which they feel
necessary and are not covered in the financial proposal. But they should provide detailed
justifications of adding those charges in the technical proposal.

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