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Documents To Prepare For An Inspection of DOLE

This document lists 26 documents and records that employers should have prepared and ready for an inspection by the Bureau of Working Conditions. The list includes employee rosters, payrolls, time records, proof of benefits payments, safety and health committee records, accident reports, workplace policies, apprenticeship agreements, records of foreign workers, collective bargaining agreements if applicable, service contracts, hospital contracts, leave records, and business permits. Having these documents organized and available can help employers demonstrate compliance with labor laws during an inspection.

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Gilbert A Mercado
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794 views

Documents To Prepare For An Inspection of DOLE

This document lists 26 documents and records that employers should have prepared and ready for an inspection by the Bureau of Working Conditions. The list includes employee rosters, payrolls, time records, proof of benefits payments, safety and health committee records, accident reports, workplace policies, apprenticeship agreements, records of foreign workers, collective bargaining agreements if applicable, service contracts, hospital contracts, leave records, and business permits. Having these documents organized and available can help employers demonstrate compliance with labor laws during an inspection.

Uploaded by

Gilbert A Mercado
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DOCUMENTS TO PREPARE FOR AN INSPECTION

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1. Roster of the workers (regular, probationary, temporary, casual, piece rate, contractual, etc.), their designation, date hired, and wage rate;

2. Payrolls and/or vouchers;

3. Daily Time Records and/or Time Sheets;

4. Payslips;

5. Last Notice of Results, if any;

6. Proof of payment of 13th month pay/ five (5) days service incentive leave pay;

7. Proof of payment/remittance of SSS/PHILHEALTH/HDMF contributions;

8 Registration under Rule 1020 of the Occupational Safety and Health Standards;

9. Certificate of Accredited Safety Officer/First Aider;

10. Organization of Safety & Health Committee under Rule 1040 of the Occupational Safety and Health Standards;

11. Annual Work Accident/Illness Exposure Data Report/Annual Medical Report;

12. Drug-Free Workplace Policy and Program (D.O. 53-03)/HIV/AIDS Program/Anti-Sexual Harassment Law;

13. Apprenticeship Agreements/Learnership Agreements, if any;

14. List of Resident and Non-resident alien workers, their citizenship, nature of employment and status of stay;

15. Employment permit for Non-resident alien(s);

16. Registration of resident alien(s);

17. Collective Bargaining Agreement, if unionized establishment;

18. Registration under Department Order 174 (or 18-A) for Job Contractors;

19. Service Agreement under D.O. 174 (or 18-A);

20. Contractor's Bond to answer for wages due to the workers;

21. Employment Contracts with physicians, dentists, nurses and/or first aiders, if applicable;

22. Contract with infirmary and emergency hospitals, if applicable;

23. Proof of service charge distribution, if applicable;

24. Records of leave benefits on sickness, maternity, paternity and solo parent;

25. Company policy and/or practice on voluntary benefits; and

26. Securities and Exchange Commission Certificate or Department of Trade and Industry Certificate and Mayor’s Permit.

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