ACCEPTANCE FORM

Follow the guidance in italics and [change the bold italic text in square brackets] to suit your needs.

[Web Design project] Project Title

[Date] Proposal Date

[Date] Project Due

[$/€ …] Total Cost (exc. VAT)

[$/€ …] Deposit Amount

Terms of Payment

Whether it’s payment upon completion, half before and half after, or any other breakdown make sure it’s clearly
stated so as to avoid confusion.

[40% on signing of Project Acceptance Form

40% on first upload to staging server
20% on upload to live server]

Payment Methods

Outline payment methods - such as bank transfer or cheque. Provide the necessary details for payment.

______________________________________________
[Client Name]

______________________________________________
[Position]

______________________________________________________________________________________
Sign here to approve [Date]

Terms
Make it clear that the person signing has agreed to the Terms and Conditions (stated at the end of the document and tailor made to your company).
Project Specifications & Pricing
Clearly outline your pricing so as to avoid future confusion. Ensure that the client agrees to your pricing plans.

Design & Development

Selected Price Feature

[Wordpress theme-based website]

[Additional cost for bespoke wordpress design & development]

[Coding edits to template/ hour]

[Basic Plugins setup - Stats (JetPack) & Anti-spam (Akismet)]

[News module]

[Blog Module]

[Social Media integration]

[Third-party commenting system integration (Disqus/Facebook)]

[Google Analytics setup]

[Google Maps integration]

[Email List building integration]

[Events Calendar module]

[Basic shopping solution]

[Advanced shopping solution]

[Payment integration]

[Authentication login form/ user profiles]

[Contact Us Page]

[Sitemap]

Copywriting & Population of Content for [specify amount] pages

Selected Price Feature

[Photography]
 [Stock photography]

[Content writing/ number of articles]

[Copying data from previous site & retaining link structure]

[Basic SEO]

Post-Launch Online Marketing

Selected Price Feature

[Additional SEO services]

[PPC Campaigns]

[Social Media Management]

[Ongoing reports]

Selected Price Design

Development

Marketing

Free
[Submission to search engines]
[404 error page]
[No licences]
Project description

Milestones/ Timelines/ Timeframes/ Project schedule + hours

Insert your own timeline or project schedule with a clear breakdown of how long things will take.
Support + Maintenance agreement
Set out a clear agreement on what support and maintenance will be included in the package, and what
comes at an extra cost.
For example.

Includes support
updates

wordpress support upgrades

cost/ checkbox/ how long
table
20 items + extras

From marina:
Regular site maintenance = 10% of website development costs (per annum)

This includes ensuring that your WordPress website and all its plugins are constantly up to date and
running smoothly and securely.

It also includes a typekit license for up to 100,000 page views per month.

This does not include:

- optional major upgrades
- design & content changes or additions
- break & fix support

These will be quoted for on an hourly basis.

Additional planned updates and site maintenance are carried out at an hourly rate of x/hr.

This includes:
- design & content changes and/or additions
- optional major upgrades
- break & fix support (+50% surcharge for unplanned/ out of hours maintenance)
- additional development

If you wish to commit to monthly bundles, packages are available at discounted hourly rate.

10 hours = 5%
20 hours = 7.5%
40 hours = 15%
Terms and Conditions

Include your Terms and Conditions, written clearly and ensure that the client clearly understands them. Here’s an
example

The following terms and conditions apply to all website design & development services provided by _______ to
the client. Please read these terms and conditions carefully, as any purchase or use of our services implies that you
have read and accepted our terms and conditions.

Commencement of Work
Payment of the initial deposit will be considered an acceptance of the contract for work.

Timeframes
To remain efficient we must ensure that work we have programmed is carried out at the scheduled time. This is
why we ask that you provide all the required information in advance, so we would be able to be in sync with the
milestones detailed in this document.

Additional expenses
Client agrees to reimburse _______ for any additional expenses necessary for the completion of the work.
Examples would be custom photography, content creation, purchases of special fonts or stock photography etc.

Training & Support

Upon delivery, _______ will organise a training session with anyone who needs to use the website. During the
session, all participants will learn how to update pages, upload content and make any basic changes to the
website.

Domain Names & Hosting

Note that _______ does not offer hosting ourselves, but we do host with third parties. While the third party is
chosen based on a trusting and successful relationship in the past, _______ is not responsible for any
shortcomings or errors that may occur on the part of the third parties.

_______ may purchase domain names on behalf of the client. Payment and renewal of these domain names is the
responsibility of the client. The loss, cancellation or otherwise of the domain brought about by non or late
payment is not the responsibility of _______ The client should a record of the due dates of payment to ensure that
payment is received in good time.

Ownership
The client will gain the total ownership of the finished, assembled web pages, templates, graphics, logos,
branding, artwork, marketing copy, source code and instructional material produced by _______

Browsers
_______ makes every effort to ensure websites are designed to be viewed by the majority of visitors. Websites are
designed to work with the most popular current browsers (Google Chrome, Firefox, Internet Explorer 8 & 9).
Client agrees that _______ cannot guarantee correct functionality with all browser software across different
operating systems. _______ cannot accept responsibility for web pages which do not display acceptably in new
version of browsers released after the website have been designed and handled over to the client. As such,
_______ reserves the right to quote for any work involved in in changing the website design or code for it to work
with updated browser software.

Liability & Warranty

_______ liability will be limited to the cost of supply for this work. _______ is not responsible for any indirect
losses. Once a client has agreed to a look and feel proof and instructed _______ to proceed to develop, any
subsequent changes in style or design requested by the client will be charged for at the appropriate hourly rate.
We offer a 45-day post-launch bug fixing warranty at no charge.

Termination of contract
The contracting party will not have the right to cancel this contract after the project has commenced. If, after
commencing the project, the contracting party decide not to continue with project development, then the
contracting party is obliged to pay the total amount of work that has been completed up to the day of
cancellation based on _______ hourly rate.

Governing Law
This agreement shall be governed by and construed in all respects in accordance with the Laws of country.