UCL

EDUCATION & INFORMATION SUPPORT DIVISION

INFORMATION SYSTEMS

PowerPoint
2003

Getting
Started with
PowerPoint

Exercises

UCL Information Systems Document No. IS-038-v2

Document No. IS-038 v2

2 Getting Started with PowerPoint - Exercises

Content
Task 1 – Creating a new presentation..............................................................2
Task 2 – Entering text in Normal view.............................................................2
Task 3 – Adding a hyperlink.............................................................................2
Task 4 – Formatting..........................................................................................3
Task 5 – Using Design templates.....................................................................3
Task 6 – Creating slides in Outline view..........................................................3
Task 7 – Working in Outline view.....................................................................3
Task 8 – Editing your presentation..................................................................4
Task 9 – Incorporating Clip Art........................................................................4
Task 10 – Adding image from a file..................................................................4
Task 11 – Using images from the Web.............................................................5
Task 12 – Running the presentation.................................................................5
Task 13 – Transitions and animations..............................................................5
Task 14 – Printing.............................................................................................5

UCL Information Systems Document No. IS-038-v2

Task 1 – Creating a new presentation
1 Open PowerPoint.
2 Make sure that the New Presentation task pane is on display.
3 Using the task pane, choose to create a new presentation for on-screen
delivery using the Project Overview AutoContent wizard. Give the
presentation the title Refurbishment Project.
4 Use the View button to switch from Normal to Slide Show view to get a
better feel for the presentation you have created.
5 Switch back to Normal view, and click on the Outline tab to see the
slides in Outline view.
6 Save the presentation as Project in r:\training.dir\ppt\ and close the
presentation.

Task 2 – Entering text in Normal view

1 Create a new blank presentation.
2 Type PowerPoint Training and your name into the title slide.
3 Insert a new slide after the title slide.
4 Enter the text Overview into the title placeholder.
5 Enter a bullet point or two describing what PowerPoint can do in the
bulleted text placeholder.
6 Add some speaker’s notes – you may want to increase the size of the
notes area at the bottom of the screen in Normal view, or switch to Notes
Page view (on the View menu).
7 Save the file in r:\training.dir\ppt\ with the filename PowerPoint Training.

Task 3 – Adding a hyperlink

1 Add the UCL Web address to slide 2: www.ucl.ac.uk
2 Switch to Slide Show view and click on the link to check that it works.
3 To return to the presentation from the browser, simply minimise the
browser window.
4 In Slide Show view, click on the mouse, or press Enter on the keyboard,
to continue through the presentation to the end.
5 Save the file.

2 Getting Started with PowerPoint - Exercises

Task 4 – Formatting
Experiment with some of the following formatting options:
Line spacing
Bullet styles
Text colour
Text size
Note that you can use the Slide Master to apply consistent text formatting
throughout your presentation – this is covered in the next course.

Task 5 – Using Design templates

1 Open the Slide Design task pane.
2 Apply a design of your choice to the presentation.
3 Save the presentation.

Task 6 – Creating slides in Outline view

1 Using the Outline option in the Normal view,
delete your second slide.
2 Enter the slides shown here into your
presentation. Make sure that the Outlining toolbar
is displayed.
3 Save the file.

Task 7 – Working in Outline view

1 Select slides 2, 3 and 4 from the outline (by clicking and dragging over
the slides, or by holding the Shift key down whilst clicking on the slide
numbers), then:
2 Click the Summary Slide button to create a new slide containing the
titles of the selected slides.
3 Give the summary slide the title Overview.
4 Use the buttons on the Outlining toolbar to Collapse All the text,
displaying the Slide Titles only.
3 Getting Started with PowerPoint - Exercises
5 Use the Expand All button to display all the text on the slides.
6 Promote the Graphics bullet point so that it becomes a new slide.
7 Save the file.

Task 8 – Editing your presentation

1 Navigate to the Graphics slide.
2 Change the layout to a two-column layout.
3 Type Images at the top of the first column, and Clip Art at the top of the
second (you won’t be able to do this on the Outlining tab – you need to
click on the slide itself).
4 Under Images, list some sources of images as second level bullets
(Internet, scanned pictures, digital photographs, etc.)
5 Under Clip Art, create the second level bullets list Microsoft’s Clip Art gallery,
Internet as sources of Clip Art.

6 Switch to Slide Sorter view, and move the Graphics slide to the end of
the presentation.
7 Save the file.

Task 9 – Incorporating Clip Art

1 Insert a new slide after the Graphics slide.
2 Choose a layout that will allow you to have text on one side, and Clip Art
on the other.
3 Enter Clip Art in the Title placeholder.
4 Insert a piece of Clipart with a picture of a computer in it.
5 Resize the Clip Art to fill that side of the slide.
6 Add some descriptive text to the text placeholder.
7 Save the file.

Task 10 – Adding image from a file

1 Insert a new slide using a Content layout.
2 Enter Image from file in the Title placeholder.
3 Click on the Insert Picture button and browse to r:\training.dir\ppt\
and open the autoicon.gif file.

4 Getting Started with PowerPoint - Exercises

4 Save the file.

5 Getting Started with PowerPoint - Exercises

Task 11 – Using images from the Web
1 Using Internet Explorer, visit www.google.com and click on the Images
button to search for an image of a computer.
2 When you’ve found a suitable image, right-click on it and save it with a
suitable filename in r:\training.dir\ppt\
3 Return to PowerPoint, and add a new slide with a Title-only layout.
4 Enter Image from the Web as a title.
5 Insert the picture you have just saved into the slide.
6 Save the file.

Task 12 – Running the presentation

1 Experiment with running the presentation from the current slide, and
running it from the start.
2 Make sure that you know how to move forward and backward, and how to
blank the screen and end the show.
3 Save the presentation as a PowerPoint Show (pps file).
4 Using My Computer or Windows Explorer, double-click the file to run the
show.

Task 13 – Transitions and animations

1 Apply a transition to all slides in the presentation.
2 Run the presentation to view the effect.
3 Apply a subtle animation effect to all slides in the presentation.
4 Remove the animation from the summary slide.
5 Run the presentation again to check that the animation has been removed
from just that slide.
6 Apply a different animation effect to all slides.
7 Play the presentation to see the results.
8 Save the file.

Task 14 – Printing
In this task, in the interest of saving paper, please make sure that you don’t
actually print out your presentation – rather use Print Preview to see what the
printed result would look like.

6 Getting Started with PowerPoint - Exercises

1 Set the presentation up to print handouts, 6 slides per page, and preview
to see the result.
2 Choose to print handouts with 3 slides per page, and preview the result.
3 Choose to print notes pages, and preview the result.
4 Save your presentation and exit from PowerPoint.

7 Getting Started with PowerPoint - Exercises