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O2C Process

This document provides steps for completing various business processes in a general order to cash (O2C) cycle, including: 1. Creating an inquiry, quotation, sales order, delivery, and billing document. 2. Adding initial stock and checking material stock levels. 3. Posting inward payments against billing documents. 4. Practicing full O2C cycles with a sample customer and material. Common errors that may occur during these processes are also discussed along with their solutions.

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Akshay patil
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© © All Rights Reserved
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Download as XLSX, PDF, TXT or read online on Scribd
174 views

O2C Process

This document provides steps for completing various business processes in a general order to cash (O2C) cycle, including: 1. Creating an inquiry, quotation, sales order, delivery, and billing document. 2. Adding initial stock and checking material stock levels. 3. Posting inward payments against billing documents. 4. Practicing full O2C cycles with a sample customer and material. Common errors that may occur during these processes are also discussed along with their solutions.

Uploaded by

Akshay patil
Copyright
© © All Rights Reserved
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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General Business Process

1 Create Inquiry. VA11


2 Maintain quotation. VA21
3 Create Sales Order. VA01
4 Add Initial Stock. MB1C
5 Check Your Material Stock. MMBE
6 Create Outbound Delivery. VL01N
7 Create Billing Document. VF01
8 Post Inward Payment. F-28
9 Practise Cycles
Create Material
Maintain Price Condition and Tax Conditions for Mate

PR00

JOCG
JOCG

Create Customer
General Data
Company Code Data

Company Code Data


1Inquiry

1 Create Sales Document Type For Inquiry

In system there is standard inquiry type IN- Inquiry, we copied tha


and create our new Document type INHP - Inquiry HPCI.
In system there is standard inquiry type IN- Inquiry, we copied tha
and create our new Document type INHP - Inquiry HPCI.
2 Assign Sales Document Type to Our Sales Area

spro -
Spro -Logistics - SD - Sales - Inquiry.

1 Enter Inquiry Type.


2 Enter Sales Org,Dist Chnnl,Div,Sales Office,Sales Group.

3 Enter Sold to Party, Ship to Party.


4 Enter material no, qty,req del date.
At inquiry, the price of material in material master is reflected.

Save the Document.


10000032

2Quotation

1 Create Sales Document Type for Quotation

In system, there is a standard Quotation sales document type QT-


Quotation, so we copied that created our new Sales Document type
QTHP- Quotation HPCI.
2 Assign Sales Document type to our Sales Area

3 Create Quotation with reference to Inquiry

Spro - Logistics -SD - Sales - Quotation - Create.

1 Enter quotation type QT.


2 Enter Sales Org,Dist Chnnl,Div,Sales Office,Sales Group.
Click on Create With Reference.

Select Inquiry for reference document.


Enter your Inquiry no.
Enter sold to party, po no, material no and qty.

Enter validity period.


Enter delivering plant.
Here we can see thevitem category is AGN.
3 After entering all details save the document.
4 System ll say that document is incomplete. Then go to incomplete log.

5 Complete the incomplete document.


Save the document.
20001932

3Sales Order
1 We can create new sales order or with reference to quotation.

2 If we want to create sales order with ref to quotation, go to Sales Document - Crea
with reference - enter the quotation no.
OR
3 We can enter sold to party,ship to party, and material no.

In sales order code,various tabs are there with their functionality.

4 Item category ll be TAN.


Schedule Line Category ll be CN.
20001933

Save the Document.

You can create Sales Order with reference to other documents also.
4Add Initial Stock
1 Go to MB1C.
2 Enter mov type 561.
3 Enter plant & storage loc.
4 Enter GR/GI no (123)
Enter.

5 Enter material no & qty.


Save the document.

5Check Your Material Stock


1 Enter your material no, plant, storage loc.

Execute it.
6Create Delivery and Post Goods Issue.
1 Enter the shipping point and order no for which we want to do delivery.

2 Here we can enter the delivered qty.


3 In Picking tab, we enter the picked qty & storage loc from which we want to pick th
We can see the delivery type as follow.
Click on header data.
Go to the Administration tab.

4 Do the Post Goods Issue.


80002038

7Create Billing Document

1 Enter the billing doc no.

Keep billing type as empty - Standard F2 invoice.

2 Click enter twice.


The invoice details are displayed on the screen.
Save the document.
90001797

ACCOUNTING ENTRIES.

8 Inward Payment

1 Enter document date, reconcillation account,amount as 1, and account no as cust


2 Enter company code, currency rate.
3 Enter.

4 Click on charge off differences.


4 Click on acct
5 Enter * in amount field.

enter

6 Go to document and simulate it.


Save the document.
1400000052

PRACTISE CYCLES OF O2C


Sold to Party - 700002
Ship to Party - 700002
Material No - ROYAL BLUE PAINT1
Delivering Plant HP03
Storage Loc - RM03

INQUIRY QUOTATION Sales Order Outbound Del


1 20001083 80001175
2 20001085 80001176
3 10000019 20001125 20001126 80001205
4 10000020 20001127 20001128 80001206
5 10000021 20001129 20001130 80001207
rocess
MM01
nditions for Material VK11
XD01
VA11

VOV8

nquiry, we copied that


quiry HPCI.
Sales Area
d.

VA21

otation VOV8

ocument type QT-


ales Document type
Sales Area

nquiry

.
mplete log.

VA01
n.

Sales Document - Create

nality.
nts also.

INQUIRY
QUOTATION
ORDER
CONTRACT
Scheduling Agreement.
Billing Document.
MB1C
MMBE
VL01N
do delivery.
hich we want to pick the material.
VF01
F-28

nd account no as customers no.


Sales Org - HPSO
Dist Chnnl - HP
PAINT1 Div - HD
Sales Office - HPCI
Sales Group - HP3

Billing Doc Payment


90000971 1400000001
90000972 1400000002
90000998 1400000003
90000999 1400000004
ERRORS

1 INQUIRY

1 At the time of inquiry,when we entered our customer as a sold to Sold to party are not a
party & ship to party, system has given error that customer We configured configu
master data has not found for this customer. See in Master Data sh

2 After entered customer no, we got error that pricing procedure We assigned std pricin
could not determined.

2 Initial Posting
3 At the time of Initial Posting Of stock at MB1C, using mov type We maintained valuati
561, We got error that account assignment 1000 GBB __ BSA We assigned our plan
__ 7920 is not determined

3 Delivery
At the time of delivery, we got this error.

At the time of delivery, system has been given the error thhat The assignment of fac
factory calendor is missing
SPRO - Ent Str - Defn

Here we assigned std

4 Billling Document
SOLUTIONS

Sold to party are not assigned to our custoer account grp.


We configured configuration at price determination process.
See in Master Data sheet at Assignment of partner functions.

We assigned std pricing procedure in OVKK.

We maintained valuation grouping code at OMWD,


We assigned our plant(Val area ) to standard valuation grouping code - 0001.
The assignment of factory calendor to plant is missing so this error has to came.

SPRO - Ent Str - Defn - Logistics gen - define plant - define plant

Here we assigned std factory calendor to the plant.


Material ROYAL BLUE PAINT 2
Customer 700002
Sales DocType ORHP
Billing Type -(standard)

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