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New Transfer Policy 2019 of School

EDUCATION DEPARTMENT announced –
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New Transfer Policy 2019 of School EDUCATION

DEPARTMENT announced

New transfer policy 2018-2019

Government of Punjab
Department of School Education

Subject: Teachers Transfer Policy-2018.

1. Objective:
Objective of the policy is the distribution of human resources
in an optimal manner to protect academic interest of students
and maximize job satisfaction amongst employees in a fair and
transparent manner.

2. Main features
(i)The Policy shall be applicable to all teaching Cadre Posts i.e.
ETT, Master, C&V, Lecturer, Vocational Masters, Principals
and Headmasters except employees on extension of services
after attaining the age of superannuation. Posts of Ministerial
Cadre, Block O�cers, District O�cers, and Principal DIETs
shall not be covered under the policy;

(ii) The Policy shall be applicable w.e.f. academic session

2018-19 i.e 01.04.2018;

(iii) Teachers who are members of State Cadre or District

Cadre are liable to be transferred anywhere in the State or in
the District as the case may be, at any point of time.

3. Zoning of schools
All Government Schools shall be categorized into following
�ve zones for the purpose of transfer of teachers:

Zone 1 Schools located within Municipal area of the City of

District Headquarter.
Zone 2 Schools located within the 10 KM radius starting from
the boundary of Municipal Area of city of District
Headquarters.
Zone 3 Schools located in the City/ Town of Tehsil
Headquarters and schools located within 5 km radius starting
from the boundary of municipal limits except those which are
co-located with District Headquarters.
Zone 4 Schools located on the State Highways or National
Highways (Schools within distance of 250 meter from State
and National Highway are also included)
Zone 5 All remaining schools not covered in above categories.
Note:

The one-time exercise of categorization of schools into zones

shall be completed by the department within one month of the
noti�cation of the policy.
Zone wise list of schools, once �nalized will be hosted on the
website seeking objections before it is noti�ed by the
Government.
Any subsequent alteration or inclusion of schools in zone, if
justi�ed with valid and cogent reasons, will be made with the
approval of the Government.
4. Time Schedule:
(i) Periodicity of the transfers

General Transfers will be made only once in a year, as per

time schedule given in para 4(ii) below or as noti�ed by the
Government for a given year. However, transfers can be
a�ected by the Government at any time during the year in
cases of administrative exigency (i.e, adverse PTR and
disciplinary cases); the reasons for transfers under these
grounds should be recorded on �le.

(ii) Time Table: The following time schedule shall be followed

for various activities every year except the �rst year in which
the online transfer policy is being implemented:

a) Decision about opening of new schools, upgradation of

schools/section, addition of new subject/streams and
redistribution/ rationalization of teaching posts will be done
from 1st December to 31st December, every year.

b) Noti�cation of “Actual Vacancies” and “Deemed Vacancies”

will be done from 1st January to 15th January, every year.

c) Eligible teachers will submit their choice of schools online,

from 15th January to 15th February, every year.

d) Transfer orders will be issued in the last week of March,

every year and the joining will be in the �rst week of April.

e) Qualifying date for actual vacancies, deemed vacancies,

points calculation, count of stay shall be 31st March every
year.

5. Basic Principles:
(i) Transfer/posting to the opted zone/school will not be
claimed or treated as a matter of right.

(ii) Each year vacancy in the schools will be noti�ed.

De�nition of vacancy and deemed vacancy is given in para
7(i).

(iii) The option once availed and con�rmed shall be �nal and
can be changed only under the provisions of this Policy.

(iv) No male teacher below the age of 50 years shall be posted

in a Girls School.

(v) Unless protected under a provision of this Policy, every

teacher completing 7 years continuous stay in a particular
zone/ school shall be transferred.

(vi) In some cases no option may be received for a “deemed

vacancy”. In such a case, teacher occupying that post will be
allowed to continue in the same school for the next one year,
if he/she opts for this. Such teacher shall not be allowed to
seek transfer before the completion of his/her stretched tenure
of next one year.

Provided that such post is not to be kept vacant as per

provisions of para 7(ii) below.

6. CRITERIA FOR DECIDING THE CLAIM AGAINST VACANCY:

(i) Decision of allotment to a vacancy shall be based on the
total composite score of points earned by a teacher, out of 200
points as described below. The teacher earning highest points
shall be entitled to be transferred against a particular vacancy.

(ii) Length of Service shall be the prime factor for deciding the
claim of the teachers against a vacancy since it shall have
weightage of 85 points as per para 6 iii (a), out of total 200
points.

(iii) However, to take care of categories like women, widows,

widowers, di�erently abled persons, serious ailment, and well
performing teachers, a privilege of maximum 50 points can be
availed by the teachers of these categories. The division of
points shall be as given in para 6 (iii)(a), 6 (iii) (b) 6 (iii) (c)
and 6 (iii) (d) below:-

a) Length of Service (85 Points)

Major
Factor Criteria for calculation Maximum
Marks
Service Points in various zones
(ZlxLOS1Z2xLOS2+Z3xLOS3+Z4xLOS4+Z5xLOS5)/Total
LOS
Z1=10, Z2=20, Z3=30, Z4=40, Z5=50,
LOS1= Length of Sen/ice in Zone 1 in Days
LOS2= Length of Service in Zone 2 in Days
LOS3= Length of Service in Zone 3 in Days
LOS4= Length of Service in Zone 4 in Days
LOS5= Length of Service in Zone 5 in Days

50
Length of Service (Total length of service in Punjab Education
Department in days)/ 365
(upto 4 decimal points)

Note: If the marks exceeds 25 then the teacher will get 25

marks

25
Age Age will be calculated on 31st of every year.
A teacher having age of 48 years will get 1 mark, 49 years will
get 2 marks and so on. Maximum marks will be 10 10
b) Special Category (50 marks):
Sr
No Major Factor Sub Factor Maximum
Points Criteria for calculation
1. Gender Female 5 5 points will be given to female teachers
2. Special Category female teachers Widow/ divorced/
unmarried female teacher more than 40 years of age/ wife or
serving Military persona!/ Paramilitary personal working
outside the State 10 All females of this category shall be given
10 marks only.
3. Special Category male teachers Widower (A male who has
lost his wife and has not re-married) and has one or more
minor children and/ or unmarried daughter (s) 5 Eligible male
widowers shall be given 5 points only. (in case remarriage of
self/children becoming major/ daughter getting married, the
employee will have to update his pro�le in the MIS and will
not be eligible for the advantage any more
4. Di�erently abled persons Vision (Above 80% disability)
Locomotors above 60 % disability)

Persons on wheel chair

10
6

10

Certi�ed by Civil Surgeon from the State of Punjab or

Equivalent Authority or as per list of medical colleges at
Annexure A. Maximum 10 marks
5. Diseases of “Debilitating Disorders” (i.e.cancer, chronic
renal failure, thalasemia, sickle cell anaemia) Self Spouse/
unmarried Children 10 Certi�ed by Civil Surgeon from the
State of Punjab or Equivalent Authority or as per list of
medical colleges at
Annexure A

6 Di�erently abled or mentally challenaed children Men/

women having Mentally challenged children with IQ below 70
or 100% di�erently abled child 10 Men/ Women teachers
having mentally challenged or 100% di�erently abled children
provided maximum 10 points
c) Well Performing teachers (50 marks)
Sr No Major Factor Sub Factor Maximum Points Criteria for
calculation
1 Well performing teachers Teachers giving good results in last
board exam or under Learning Enhancement Programme {
Padho Punjab Padhao Punjab) 20 Above Average Board
Results e.g. Above
0-5% = 4 marks 5-10% = 10 marks 11-15% = 16 marks
16-20% =20marks

2 Grading of school of posting 10 (Grading Marks of

School)/10 and maximum marks will be 10
3 Annual Con�dential Report 20 Marks obtained in ACR/ 5
and maximum marks will be 20
d) Ward of a Teacher studying in Government school (15
marks)
Sr No Major Factor Sub Factor Maximum Points Criteria for
calculation
1 Ward of a Teacher enrolled/ studying in Government School
15 Single ward = 7.5 marks Two or more = 15 marks
Note:

1. Number of teachers belonging to Special Category as

de�ned in Para 6(ii) (b) point 2 to 6 above, posted in one
school shall not exceed 50% of the total sanctioned strength.
Therefore, such teachers shall not be considered for transfer in
a school already having 50% sta� of Special Category..

2. If husband and wife, both are working in School Education

Department, the bene�t of 10 points under para 6(iii)(b)(6)
above can be claimed by only one of them.

7. De�ning Vacant Posts

(i) There shall be two types of vacancies (i) Actual Vacancy (ii)
Deemed Vacancy.

a) Actual Vacancy:- A post not occupied by any teacher, a post

which will become vacant due to retirement, promotion,
voluntary retirement, as per PTR (Pupil Teacher Ratio) or
otherwise as on date of publication of vacancies as per
schedule given in Para 4 (ii) (b) above.

b) Deemed Vacancy:- A post occupied by a teacher for a period

of Seven Years or more on the qualifying date; or a post
occupied by such teacher who has given option for transfer
from his/her school under special dispensation given in Para-
8 (vi) below but has not completed tenure of Seven years in
that particular school,

c) Posts occupied by the contractual employees shall not be

considered as “Vacant”.

Provided that such vacancies/deemed vacancies are not

covered under the provision of para 7(ii) below.

(ii) Some vacancies of all categories of teachers will remain

un�lled at any given point of time. To avoid their
concentration in some schools, percentage of such vacancies
shall be maintained proportionately amongst all schools
(except posts of heads of institutions).

8. Procedure to be adopted
i) With a view to transfer the teaching sta� in excess of
sanctioned/ assessed strength in a school to other school
having requirement, the task of creating/ shifting sanctioned
posts shall be carried out before General Transfers.

ii) Teachers will be given option to choose as many schools as

they want from all the zones for which he/ she is eligible. The
option will be taken in online mode only.

iii) Teachers joining the department on repatriation from U.T.

Administration or other States or other departments of the
State Government, where they were on deputation, shall be
considered for remaining schools with vacancy.

iv) Teachers, who have already completed the span of seven

years’ stay in any zone, shall not be entitled to opt for the
respective zone(s) again except zone 5 but the option in zone 5
will be for a di�erent school than the one in which he/ she is
serving. However, teachers having one year or less in
retirement shall be exempted from this condition.

v) Minimum stay at a particular school for seeking transfer

shall be three years.

vi) In administrative exigency (i.e, adverse PTR and

disciplinary cases), the Department shall be at liberty to post
any teacher at any of the stations, in the interest of study of
students.

vii) All teachers who are found “teachers without requisite

workload” on the basis of redistribution exercise enumerated
in para 8 (i) above, shall compulsorily be shifted from their
place of posting irrespective of any tenure.

viii) To ensure uninterrupted NCC program in the schools

having NCC units, Associate NCC O�cers (ANO) will be
replaced by the teachers working as Associate NCC O�cers
only.

9. Mechanism to be adopted
i) Every teacher will be responsible for the accuracy and
regular updation of data in the MIS in respect of his/ her
credentials. In case he/she notices any discrepancy, he/she
will get it recti�ed by adopting due procedure after producing
the relevant evidences before the DDO concerned. He/she
shall be responsible for updation of pro�le as and when any
status is changed.

ii) All the options once exercised will be available for viewing
to all concerned teachers in their login.

iii) Teachers on fresh appointment/ promotion shall be

considered for appointment against vacancies not-occupied by
any incumbent across zones depending upon their merit.

iv) The transfer exercise shall be carried out through

Application Software. However, 1% cases shall be checked
manually on random basis.

10. Post transfer exercise

(i) All Transfers shall be implemented within �fteen days of
their issuance. The copy of transfer orders shall be sent to the
Treasury O�cer concerned with a request not to draw the
salary of such transferred teacher from the institution he/she
has been transferred.

(ii) The teachers transferred on administrative grounds will

not be transferred back to same school from where they were
transferred out on administrative grounds.

(iii) Department will form an online grievance redressal

system through which aggrieved teachers if any, can submit
his/ her grievance within 15 days of issuance of orders, after
joining at new place of posting. Their representation shall be
considered in accordance with the Policy and appropriate
decision shall be conveyed to him/her within 15 days.
11. DISCLAIMER
These guidelines regarding transfer are meant essentially for
the internal use of the Department and do not vest any teacher
with any right to transfer.

12. POWER OF RELAXATION OF GUIDELINES

Notwithstanding anything contained in the policy, the
Department of Education with the prior approval of the
Government shall be competent to transfer any teacher against
a vacant post in relaxation of any or all of the above
provisions after recording reasons justifying such relaxation.

13. INTERPRETATION OF GUIDELINES

Administrative Secretary, School Education shall be the sole
competent authority to interpret above provisions and pass
such order(s) as deemed appropriate and essential to facilitate
the implementation of the policy for the purpose of e�ect,
control and administration of the department as a whole.

14. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE

Teachers shall not bring in any outside in�uence. If such an
in�uence from whichever source espousing the cause of
teacher is received it shall be presumed that the same has been
brought in by the teacher. The request of such a teacher shall
not be considered. Action may also be initiated against such a
teacher under relevant Service Rules/ Employees Conduct
Rules and an entry to this e�ect shall be made in his/her
service record.

The above transfer policy will also be put on the website of the
Department and it shall be presumed to have been sent to all
concerned for compliance.