Ateneo de Naga University  
Senior High School 
 
 
 

 
 
 
 
GRADUATION BALL 2019 
COMMITTEE REPORT 
 
 

 
 
 
 
1 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

TABLE OF CONTENTS 
 
TABLE OF CONTENTS 1 

ACKNOWLEDGEMENT 2 

THE 2019 COMMITTEE 3 

HEADS AND OFFICER-IN-CHARGE 3 
MEMBERS AND VOLUNTEER 4 

ABOUT SOLASTA 5 
OFFICIAL LOGOS 5 
OFFICIAL FONT & OTHER FONTS USED 6 
SOCIAL MEDIA 6 
EMAIL ACCOUNTS 6 
COLLECTION PROCESS 7 
PARTICIPANTS’ FEE & BUDGET 7 
PARENT’S AND PRE-EVENT ORIENTATION 7 
ROSTER OF AWARDS & RECIPIENTS 8 
SOLASTA IN NUMBERS 8 
PROGRAM 9 
HOSTS & PERFORMERS 10 

LIQUIDATION 11 

EVALUATION 12 

RECOMMENDATIONS 15 

TURNOVER 17 
INVENTORY OF COMMITTEE PROPERTY 17 
SUPPLIERS’ DIRECTORY WITH FEEDBACK 17 
GUEST PERFORMERS DIRECTORY 20 

APPENDIX 21 
 
 
 

 
 
 
 
2 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

ACKNOWLEDGEMENT 
 
Solasta  was  a  celebration  of  the  individual  and  collective  struggles  and  triumphs  of  the 
Ateneo  de  Naga  University  Senior  High  School  Class  of  2019.  It  would  not  have  been 
possible  without  the  combined  efforts  of  countless  individuals  who  have  chosen  to  give 
and  not  to  count  the  cost.  With  this,  the  Graduation  Ball  Committee  would  like  to  thank 
the following: 
 
PARTICIPANTS  for  their  heartfelt  cooperation  and  participation  before  and  during  the 
event;  
 
PERFORMERS  ​for  willingly  sharing  their  time,  effort,  skills,  and  talents  which  made  the 
event meaningful and memorable; 
 
VOLUNTEERS  ​for  offering  their  selfless  and  dedicated  service  to  make  the  event  a 
reality and a success; 
 
DONORS ​for their heartfelt generosity, in kind and in spirit; 
 
FACULTY  &  STAFF,  ​for  going  beyond their usual duties to act as our companions during 
the event, and for assisting during the preparations; 
 
SIR  GLENN  ​for  his  unparalleled  guidance,  dedication,  and  service  in  every  student 
activity, and for sharing his life, wisdom, and love with us; 
 
ADMINISTRATORS ​for their usual support and for making this event possible; and, 
 
THE  ALMIGHTY  GOD  for  all  the  grace  and  gifts  He  has  bestowed  upon  us;  all  of  this  is 
because of Him, and for His greater glory. 
 
 
 
 
 

 
 
 
 
3
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

THE 2019 COMMITTEE 

 
HEADS AND OFFICER-IN-CHARGE 
 
JET J. CASILIHAN, HUMSS  RODERICK JAMES M. BIGAY, HUMSS 
Tribute Head  Ushers Head 
   
   
JONALYN C. BENGUA, ABM  KYLA FRANCESCA M. SARTE, ABM 
Awards and Tokens Co-Head  Awards and Tokens Head 
   
   
CZAMIRRA EDEN R. MEDRANO, ABM  SOPHIA THERESE R. CANABE, ABM 
Finance and Sponsorship Co-Head  Finance and Sponsorship Head 
   
   
ERVIE KAYE F. REYES, STEM  LOUISE JULIA H. S. SABROSO, HUMSS 
Program Co-Head  Program Head 
   
   
ANGELICA KYLE L. SANTOS, HUMSS  SETH I. CLEDERA, STEM 
Media and Pub. Rel. Co-Head  Media and Pub. Rel. Head 
   
   
EMMANUEL N. BURCE, STEM  FAYE KASHMIER E. NAMORO, STEM 
Logistics Head  Secretariat Head 
 
 
MARIE GABRIELLE S. PRADO, ABM 
Internal Head 
 
 
JOACHIM LAMBERTO O. PASTORAL, HUMSS 
External Head 
 
 
MR. HADRIAN GLENN R. FELIX 
Officer-in-Charge 

 
 
 
 
4
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

MEMBERS AND VOLUNTEER 

 
TRIBUTE**  PROGRAM 
Sophia Marie R. Abejero, STEM  Justine A. Aga, STEM 
Trixie Aurea Avellana, STEM  Mary Joyce V. Asor, HUMSS 
Julie Angel Q. Fuentebella, STEM  John Michael F. Bricia, STEM 
Angeline Gragasin, ABM  Ana Carmela A. Berjuega, ABM* 
Krystelle Louise L. Lachica, STEM  Ma. Cecilia S. Ocampo, HUMSS* 
Yvonne Zoe D. Laguardia, HUMSS-SJ  Alyssa Mae V. Pillora, HUMSS 
Clyde Myca C. Paz, ABM  Bhea Therese S. Rebustillo, STEM* 
Alessandra Nicole A. Namujhe, ABM  Jan Erik C. Vita, STEM 
   
SECRETARIAT  MEDIA AND PUBLIC RELATIONS 
Lawrence Angelo A. De Jesus, STEM  Marc Jancent A. Bagasbas, STEM* 
Katrina Dl. Ibias, STEM   
Kia Camille I. Marpuri, STEM  FINANCE AND SPONSORSHIPS 
Rubi Joy B. Masigan, STEM  Elgen Margaret B. Bataller, ABM 
Klent G. Pacao, STEM  Alexis Nicole O. Cortezano, ABM 
Jobb Q. Rodriguez, ABM   
Nikka Franz A. Prima, HUMSS*  USHERS** 
Roelle Angela V. Zantua, STEM  Kevin Paolo B. Caña, STEM 
  Johann Zoey R. Cleofe, STEM 
LOGISTICS  Raul Kristian Peña, ABM 
Crismar O. Debil, STEM   
Julie Anne M. Divison, STEM  AWARDS & TOKENS 
Maria Izzabelle A. Lapez, HUMSS*  Gwyneth P. Chavez, STEM* 
 
VOLUNTEER 
Jocel Tyrone S. Trinidad, STEM 
(Photographer) 
 
 
 
 
* Grade Eleven Member 
** Grade Eleven Composed Committee 

 
 
 
 
5 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

ABOUT SOLASTA 
 
Solasta,  the  2nd  Ateneo  de  Naga  University  Senior  High  School  Graduation  Ball,  is  a 
tribute  gala  for  the  achievements  of  the  Class  of  2019,  and  for  the  culmination  of  their 
two-year  journey.  This  was  held  on  March  23,  2019,  at  the  Tent,  Avenue  Plaza  Hotel, 
attended  by  430  then-graduating  students,  together  with members of the administration, 
faculty, and staff. 
 
This  year’s  theme  is  “Magis  Masquerade  Madness,”  reflecting  the  individuality  and 
uniqueness  of  each  student,  as  well  as  their  similarities  and  collectivity--especially  their 
pursuit  of  excellence  with  a  greater  purpose.  The  name  Solasta  is  a  Scottish  term  that 
means  “luminous”  or  “shining,”  symbolizing  the  rise  of  the  batch  from  the  darkness 
experienced by the pioneers. It is a clear contrast to last year’s midnight forest theme. 
 
Below are notable items that made Solasta unique: 
 
OFFICIAL LOGOS 
 

 
 
The  logo  this  year  was  drawn  from  submissions  by  several  grade  twelve  students  from 
the  2D-AVFX,  the  one  above was chosen best. It was designed by Zoe Gabrielle Sarte of 
AN21.  Modifications  were  made  by  the  Media  and  Public  Relations  Committee. Although 
purposely  patterned  to  last  year,  the  logo  served  its  purpose  and gave a distinct identity 
to the ball . 
 
 
 
 

 
 
 
 
6 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

OFFICIAL FONT & OTHER FONTS USED 

 
Proxima  Nova  by Mark Simonson at Adobe Fonts available at Google Docs. This font was 
used  for  official  documents.  These  were  the  other  fonts  used  in  publication  materials: 
Roboto Condensed (Bold/Light), Roboto Bold, Trajan Pro, Lilypaly, and Julietta Messie. 
 
SOCIAL MEDIA  
 
Facebook.com/AteneoGradBall 
Twitter.com/AteneoGradBall 
 
Social  media  accounts  were  used  to  promote  the  event  and  make  information 
dissemination  faster  and  more  convenient  for  the  public.  The  Facebook  account  was 
created  while the Twitter account was reused, both under the username AteneoGradBall. 
These  were  utilized  to  involve  and  engage  with  the  community  in  social  media  through 
various forms of information materials and graphics. 
 
EMAIL ACCOUNTS 
 
[email protected] 
[email protected]* 
 
The  GMail  account  was  set  up  this  year  to  serve  as  another  platform  for  information 
dissemination  and  also  as  a  email  synced  for  the  social  media  accounts.  In  late January, 
the  Media  and  Public  Relations  Committee  requested  from  the  Management Information 
System  Office  for  them  to  setup  a  GBox  account,  the  request  was  approved  but  due  to 
the  time  constraint,  the  account  was  never  set  up  and  used.  Please  see  appendix  for 
Letter regarding the approved request for follow up. *prospective name 
 
 
 
 
 
 
 

 
 
 
 
7 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

COLLECTION PROCESS 
 
The  distribution  and  collection  of  the  participants  letters,  waivers,  and  payment  was 
handled  by  the  Secretariat  Committee  together  with  the  Finance  Committee.  These 
requirements  were  due  on  March  8  but  extended  due  to  lack  of  attendees.  The  task  of 
distributing  and  collecting  these  documents  were  delegated  to  the  class  presidents. 
Please see attached powerpoint in appendix.  
 
PARTICIPANTS’ FEE & BUDGET 
 
The  fee  approved  in  the  proposal, which was already announced to the public,  was nine 
hundred  pesos,  an  additional  one  hundred  pesos  from  last  year.  Around  mid-February, 
before  release  of  the  letter  to  parents,  and  after  thorough  evaluation  by  the  External 
Head  with  the  Finance  and  Sponsorship  Committee,  the  fee  was  reduced  to  seven 
hundred  pesos.  It  was  discovered  that  increase  in  the  fee  was  due  to  the  mistake  in 
computation  by  choosing  the  six  hundred  fifty  pesos  meal  package  instead  of  the  four 
hundred  fifty  peso  option.  The  reassessment  of  the  budget  paved  way  for  necessary 
adjustments  to  reinstate  budget  allocations  for  essential expenses. Despite the efforts to 
reduce  the  fee  for  the ball to encourage more participants, it did not succeed because of 
the drop in the number of participants due to the delay in releasing the parent’s permit. 
 
PARENT’S AND PRE-EVENT ORIENTATION 
 
The  parents  and  guardians  were  presented  with  the  important  details  regarding  the  ball 
by  the  External  Head  held  on  February  22  during  the  graduation  orientation  at  the 
gymnasium.  Please  see  appendix  for  reference.  Later  on  March  22,  two  days  before the 
ball,  a  pre-event orientation was held at the Instructional Media Center. Due to the limit in 
seating  capacity,  the  orientation  was  held  by  batch.  Please  see appendix for powerpoint 
and scheduling. 
 
 
 
 
 
 
 

 
 
 
 
8 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

ROSTER OF AWARDS & RECIPIENTS 

 
Mary Louise H. Endriga  George Philip N. Muñoz 
Queen of the Night  King of the Night 
 
Maria Charlize LO. Pulumbarit  Rafael Gregorio A. Imperial 
Best Dancing Couple  Best Dancing Couple 
 
Tisha Rose P. Chavez  King Peter A.R Siguenza 
Best Dressed Female  Best Dressed Male 
   
Ms. Averil Jessamine T. Ayusip  Mr. Sherwin John SB. Mabulo 
Best Dressed Female Faculty  Best Dressed Male Faculty 
   
Pauve Sofia A. Bañadera  Mr. Dominic I. Peñaroyo 
Best Mask of the Night  Best Mask of the Night Faculty 
 
SOLASTA IN NUMBERS 
 
DATA FROM RECORDS 

Graduating Students  810  Estimate 

YES Responses on Survey  640   

No. of Initial Attendees   400  March 8 Deadline 

No. of Added Attendees   30   

Total Confirmed Participants  420  50% Participation Rate 

 
 
 
 
 
 
 

 
 
 
 
9 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

PROGRAM 
 
Registration  4:30 - 6:30 
Preliminaries  6:30 - 7:25 
Opening Remarks   
Turnover Ceremony   
Prayer & Toast  7:25 - 8:15 
Dinner   
Special Performance   
Tribute Video   
First Batch of Awards   
Open Dance Floor  8:15 - 9:45 
Second Batch of Awards   
Cotillion   
Awarding of King & Queen  9:45 - 10:05 
Final Blast  10:05 - 10:45 
Closing Remarks   
Same Day Edit   
Regnum Dei   
End  11:00 
 
MASTERS OF CEREMONY 
Ms. Jessica R. Jardin & Mr. Angelo M. Espenocilla 
 
SEGMENT HOSTS 
Karla Louiesa R. Mariscal & Jose Enryque E. Narvadez​, ​STEM 
 
DOXOLOGY 
Arque A. Flor &​ ​Alyssa Mae V. Pillora, HUMSS 
 
PRAYER BEFORE MEALS 
Mr. Luis T. Bonifacio Jr. 
 
TOAST 
Mr. Honesto S. Bermudo III 
 
 

 
 
 
 
10 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

HOSTS & PERFORMERS 

(in order of appearance) 
 
SPECIAL PERFORMERS  SOLO 
Mary Shirley Dominique E. Rañola  Justine Dave S. Dela Fuente, STEM 
Ateneo IgKnights   
  SA BANDANG HULI BAND 
TRIO  Jose Enryque E. Narvadez, STEM 
Krizia Francine F. Coronel, ABM  Alessandra Nicole A. Namujhe, ABM* 
Julie Anne M. Divison, STEM  Kirt Vince R. Raynes, STEM 
Fredreich Bienry U. Vite, STEM  Erika Mae B. Buela, STEM 
  Michael Henderson B. Ras, GA 
DUET   
Fredreich Bienry U. Vite, STEM  PENDING BAND 
Herald P. Chavez, STEM  Joseph Angelo B. Enciso, STEM 
  Giejill Hyacinth I. Gasga, HUMSS 
COTILLION DANCERS  Kenrick E. Obias, STEM 
Sharie Kate A. Abundabar, HUMSS  Kyle Erick S. Sorsona, STEM 
Shaneen T. Adorable, ABM  Russel Jazz I. Rogando, STEM 
Julius M. Aguilar, ABM  Jonas Ezra F. Macaraig, HUMSS 
Geraldine Angiela O. Brioso, STEM   
Margaret Jessica S. Elopre, HUMSS  FISH TEA BAND 
Arque A. Flor, HUMSS  Pedro Mico C. Deleña, STEM 
John Earl B. Formegones, HUMSS  James Andro B. Celeste, STEM 
Aubrey M. Magistrado, HUMSS  Russel Jazz I. Rogando, STEM 
Joseph B. Marco, HUMSS  Felix Marion B. Balares, STEM 
Mark Aidan V. Moreno, HUMSS  Ronald Angelo C. Manjares, STEM 
Kastor Troy B. Patriarca, STEM   
Alyssa Mae V. Pillora , HUMSS  ACBANG & FRIENDS BAND 
Chelsea R. Regalario, STEM  Herbert Vinz Michel M. Acbang, STEM 
Ella Joy B. Sarmiento, HUMSS  Charlize Jessem R. David, STEM 
Ashley Jed S. Sernande, HUMSS  Michael C. Beltran, STEM 
Ray Mark R. Tapel, STEM  John Francis E. Aspe, STEM 
  Jan Erik C. Vita, STEM 
 
SOLO 
Elian Paul P. Bordado, HUMSS 

 
 
 
 
11
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

LIQUIDATION 
(Summary,​ Please See Appendix for Submitted Full Report) 
 
SOURCES OF FUNDS 

SOURCE  AMOUNT 
Participants’ Fee  ₱ 
294,000.00 
ASCO Subsidy  30,000.00 
Faculty & Staff Funds  29,500.00 
Batch Pin Payments  45,240.00 
Donations from SHS Community  1,008.00 
  ₱ 399.748.00 
OVERALL EXPENSES 
NATURE OF EXPENSE  COMMITTEE  BUDGET  ACTUAL 
Food (600 pax • Php 450)  LOGISTICS  ₱ 326,000.00  ₱ 270,000.00 
Lights & Sounds with LED Screen  LOGISTICS   50,000.00  50,000.00 
Crowns, Sashes, Awards, etc.  AWARDS  4,050.00  5,000.00 
Videographers’ Professional Fee  MEDIA & PR  15,000.00  15,000.00 
Invitation Printing and   MEDIA & PR  4,000.00  0.00* 
Allotment for Auditions  PROGRAM  2,000.00  1,748.00 
Dance Instructor’s Fee   PROGRAM  3,000.00  5,000.00 
Batch Pin Allotment  TRIBUTE  10,000.00  51,000.00 
Legacy Turnover Items   TRIBUTE  1,200.00  0.00 
Photocopy of Correspondences  SECRETARIAT   10,000.00  0.00 
Donation / Outreach  FINANCE  20,000.00  0.00 
Contingency  FINANCE  9,500.00  0.00 
Photowall Setup   LOGISTICS  -  2,000.00 
GRAND TOTAL  ₱ 455,000.00  ₱ 399,748.00 
Budget was drafted with 600 attending participants in mind 
 

 
 
 
 
12
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

EVALUATION 
 
ASPECT/AREA  RATING 

GENERAL ITEMS 

EVENT TITLE “Solasta”  5 

THEME “Magis Masquerade Madness”.  4 

SUN LOGO by Zoe Sarte (AN21)  5 

COLOR PALETTE   4 

DRESS CODE prescribed by SHS Admin  3.4 

SECRETARIAT & FINANCE 

CONTRIBUTION of P700 from P900  4.6 

DISTRIBUTION of LETTER & WAIVER  3.9 

COLLECTION of letter, waiver, and P700.  4.4 

PRE-EVENT ORIENTATION on March 21  4.4 

REGISTRATION & INSPECTION Students or RECEPTION  4.3 

MENU  4 

OVERALL FOOD  3.9 

PROGRAM 

HOST Ma’am Jess and Sir Gelo  4.7 

CO-HOSTS Mr. Yque and Ms. Karla  4.7 

ICE BREAKER (Buwan Challenge)  4.3 

TRADITIONAL TURNOVER CEREMONY   4.4 

 
 
 
 
13 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

TURNOVER MESSAGE by ASCO President (new addition)  4.6 

COTILLION PERFORMANCE  4.3 

BAND/SONG PERFORMERS  4.7 

CHOICE OF MUSIC  3.7 

OVERALL PROGRAM FLOW  4 

AWARDS 

ROSTER/LIST OF AWARDS GIVEN  4.7 

WINNERS OF AWARD  4 

KING & QUEEN DANCE  4.4 

LOGISTICS 

PHOTO BOOTH by Giggles  4 

SAME DAY EDIT by Kryptonite Productions  4.6 

SEATING ARRANGEMENT  3.9 

STAGE SET-UP, LED & GRASS WALL  3.9 

LIGHTS & SOUNDS by Haznepz  4.4 

OVERALL VENUE SET-UP by The Tent, Avenue Plaza Hotel  3.9 

OTHER ITEMS 

EFFECTIVITY OF USHERS  3.9 

SAFETY & SECURITY MEASURES   4.7 

DISTRIBUTION OF CERTIFICATION  4.3 

EXIT OF PARTICIPANTS  4.4 

MEDIA & PUBLIC RELATIONS 

 
 
 
 
14 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

POSTERS ON CAMPUS  4.3 

PRESENCE IN SOCIAL MEDIA  4.6 

PUBLICATION MATERIALS (Layout & Design)  4.4 

INFORMATION DISSEMINATION  4.3 

(G12 Moderators) USE OF GMAIL  4.5 

AVERAGE RATING  4.1 

TOP COMMENTS (SUMMARIZED): 

Over all, the event was successful; however, there are few things to improve such as 
the implementation of the dress code, relevance of the theme, and improvement of 
venue. 

TOP SUGGESTIONS (SUMMARIZED): 

Next time, make sure that everyone is following the guidelines provided by the event 
organizer. Moreover there has to be improvements on the flow of the program. The 
songs choice must be a balance of fast and slow songs 

OTHERS (SUMMARIZED): 

Give emphasis on the theme of the event. For instance, for a masquerade ball require 
students to wear their mask while the event is on-going. 
Evaluation was done online. 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
15
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

RECOMMENDATIONS 
 
1. THEME & COLOR MOTIF. On the theme, makes sure that the students would 
observe and feel the theme of the event. It could done by following the color 
pallete of the theme provided or by designing the venue related to the theme. 
Committee should impose dress code with common colors found in gown rental 
shops for the convenience of the participants. 
2. DRESS CODE & GUIDELINES. It is recommended to revise and modify the whole 
document. Lessen the use of pessimistic words. 
3. DATE. It is highly recommended to consider dates wherein it is not too late after 
clearance period and not too early for graduation day. It was noted that the ball 
this year was held on the same date of the commencement exercises of two big 
universities in the city. 
4. INFORMATION DISSEMINATION. Any form of communication and information 
must be propagated to everyone. Make sure the the most important information 
would be delivered to the participants earlier. Poster and room-to-room 
announcement remains the best avenue for it. 
5. ATTIRE CONSULTATION. It should not be mandatory but rather by choice. Assign 
one officer per strand for easy access to students and delegation of authority. 
6. DRY RUN. It is recommended continue the dry runs held in campus. Also, it is 
suggested to request a water dispenser from the Hotel venue during the practice 
at the venue. Bottles or jugs shall be brought by the performers.  
7. DISTRIBUTION AND COLLECTION. It is recommended to set up a booth an area 
for distribution of ticket. The booth shall serve as an information desk. 
8. FINANCE. It is recommended to make use of the services of the Treasurer’s office. 
It should be noted and be added in the computation of the budget the amount 
deducted by the Treasurer’s office so that there would be no deficit. 
9. FEES. It is recommended to make a Reservation and Confirmation Fee. The former 
will be equivalent to the amount of one meal while the confirmation fee shall 
constitute less than the latter. This scheme may ensure funds for preparation and 
as a security deposit should participants decide to backout. 
10. TICKET AND INVITATION. It is recommended to create a ticket which will include 
a perforated portion for a food and souvenir stub for the ticket. This ticket will be 
given after participants pay for their slot. The invitation will be a more detailed 
version with a list of performers, sponsors, etc. 

 
 
 
 
16
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

11. VENUE. For the venue, it is recommended to choose a larger place with a larger 
dance floor without the need for sacrificing the table area.  
12. SEAT PLAN. Should the committee decide to continue the present seat plan in 
The Tent, it is recommended to have a free seating scheme so early birds have 
the privilege to choose and late comers may not disturb the program.  
13. EVENT PROPER. It is recommended to have a floor director as planned. The floor 
director shall manage the blocking and entrances and exit of performers. 
14. PROGRAM & AWARDS. Improve the list of songs in the event. According to one of 
the awardees, the awarding proper must not be simultaneous with the dinner. 
15. FOOD. The meal should have been platted. 
16. COMMITTEE MEMBERSHIP BENEFITS. Participant’s fee is suggested to be waived 
for the dedicated members of the team. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
17
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

TURNOVER 
 
INVENTORY OF COMMITTEE PROPERTY 
 
Graduation Ball Committee 2019 Purchased Materials 

Approximate 
Unit of 
Article  Description  Quantity per  Remarks 
Measurement 
Physical Count 

Zip Envelope  ½ Letter Size  Piece (pc.)  18 pcs.  * 

Storage Box  7.5 Liter Box  Piece (pc.)  2 pcs.  Borrowed from CMO 

Clearbook  Legal Size  Piece (pc.)  1 pc.   

Manila Folders  Long Size  Piece (pc.)  14 pc.   * 

*Labeled by Block with Color Coded Sticker Paper  
 
SUPPLIERS’ DIRECTORY WITH FEEDBACK 
 
THE TENT, AVENUE PLAZA HOTEL  ​VENUE 
● Contact Person:  Ms. Ross B. Talangan 
● Designation: Sales Account Executive 
● Mobile/Tel. Number: 0907 536 4749 / 473 9999 
● Email Address:  [email protected] 
● Location:  Magsaysay Avenue, Naga City 
 
Rating:   4.8 / 5 Service:  Very Good, Reliable 
 
Remarks: Event  coordinators  are  pleasant  to  deal  with.  Offers  refreshments  during 
meeting  or  drop-offs  of  payments.  Committee  is  advised  to  review  or  ask 
supplier  to  explain  inclusions  detail-by-detail  and  ask  for  freebies  for 
participants  such  as  discount  for  accommodation.  Minor  arrangements  or 
requests  delivered  late  or  not  provided.  Coordinators  are  reachable  by 
accessible means via iMessage, Messenger, or GMail. 
 

 
 
 
 
18
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

 
HAZNEPS LIGHTS & SOUNDS 
● Contact Person:  Mr. Alex Tolentino 
● Designation: Proprietor 
● Mobile/Tel. Number: 0917 545 0278 
● Email Address:  [email protected] 
● Location:  Quezon Province 
 
Rating:   5/5 Service:  Excellent, Trusted 
 
Remarks: Contract  is  followed,  ingress  and  egress  on  time.  Quality  high-end 
equipment  are  used  as  feedbacked  by  performers.  Manager  is 
approachable.  Staff  are  neat  and  have  uniform  hoodie  as  attire.  Contacted 
through  Officer-in-Charge.  Committee  is  recommended  to  be 
knowledgeable  of  types  and  kinds  of  light  equipment  as  so  they  may 
request specific items.  
 
CYBERDOME ​SOUVENIR ITEMS 
● Contact Person:  Junan Anthony S. Antonio 
● Designation: Manager 
● Mobile/Tel. Number: 0946 739 0398 
● Email Address:   
● Location:  Ateneo Avenue, Naga City 
 
Rating:   5/5 Service:  Good 
 
Remarks: Has  delivered  items  under  time  pressure  due  to  budget  constraint. 
Contacted by Tribute Head Committee. 
 
KRYPTONITE PRODUCTIONS   ​MEDIA COVERAGE  
● Contact Person:  Mr. Brian Joseph Nava 
● Designation: Proprietor 
● Mobile/Tel. Number: 0927 501 7353  
● Email Address:  [email protected] 
● Location:  within Naga City 
 
Rating:   5/5 Service:  Excellent 

 
 
 
 
19
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

 
Remarks: Committee  is  recommended  to  upgrade  package  and  also  to  include  their 
headcount in total number of pax for meals. Provides commendable service 
and  is  amicable  in  terms  of  payment  period.  Contacted  through Media and 
Public Relations Co-Head. 
 
AMS PRESS ​PRINTING & PHOTOGRAPHY 
● Contact through Triumph Committee  
 
Rating:   5/5 Service:  Complementary 
 
Remarks: Services are complementary from Triumph Yearbook freebies. 
 
GIGGLES PHOTO BOOTH ​PHOTO BOOTH 
● Contacted by AMS Press care of Triumph Committee 
 
Rating:   5/5 Service:  Complementary 
 
Remarks: Services are complementary from Triumph Yearbook freebies. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
20 
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

FOR REFERENCE (FORMER SUPPLIERS OR FROM INQUIRY) 

 
VILLA CACERES HOTEL ​VENUE 
● Contact Person:  Ms. Mariz Morte Monteagudo 
● Designation: Marketing Communications and Events Manager 
● Mobile/Tel. Number: - 
● Email Address:  [email protected] 
● Location: Magsaysay Avenue, Naga City 
 
Remarks: Officer-in-Charge has Membership Card entitled with 20% discount. 
 
SILVER CAMPOSO ​EVENT COVERAGE 
● Contact Person:  Mr. Silver Camposo 
● Designation: Proprietor 
● Mobile/Tel. Number: 0917 507 7501 
● Email Address:  [email protected] 
● Location: within Naga City 
 
FUN ART ​GENERAL MERCHANDISE 
● Contact Person:  Mr. Aldave Panti 
● Designation: Proprietor 
● Mobile/Tel. Number: 0950 465 2035 
● Email Address:  [email protected]  
● Location: 38 Bagumbayan Sur, Naga City 
 
Contact details are updated as of March 2019 
 
GUEST PERFORMERS DIRECTORY 
 
December Avenue: 0917 883 3283 
Muni Muni: [email protected] 
This Band: 0936 739 6784 
[email protected] 
Ben&Ben: 0917 321 4545 
[email protected] 
 
Contact details are updated as of March 2019 

 
 
 
 
21
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

APPENDIX 
 
A. Approved Project Proposal 
B. Event Guidelines 
C. Contracts with Suppliers 
D. Draft Letter to Sponsors 
E. Draft Sponsorship Agreement 
F. Program Documents 
G. Letters and other Correspondences 
H. Letter to The Director, MIS (for GBox) 
I. Publication Materials 
J. Powerpoint Presentations 
K. Invitation 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
22
ATENEO DE NAGA UNIVERSITY SENIOR HIGH SCHOOL 
Graduation Ball 2019 Committee Report 
 
 

Prepared by: 
 
SOPHIA THERESE R. CANABE  
Finance and Sponsorship Head 
 
SETH I. CLEDERA 
Media and Public Relations Head  
 
FAYE KASHMIER E. NAMORO  
Secretariat Head 
 
JOACHIM LAMBERTO O. PASTORAL 
Graduation Ball 19’ External Head 
 
Submitted by: 
 
HADRIAN GLENN R. FELIX 
Graduation Ball Officer-in-Charge 
Coordinator for Student Activities 
 
Endorsed by: 
 
HONESTO S. BERMUDO III 
Assistant Director for Formation and Student Services 
 
Submitted to: 
 
RONALDO SP. ELICAY, Ph.D  
Director 
 
Courtesy Copy: 
 
LYDIA T. GOINGO, Ph.D, ​Vice President for Basic Education 
THE PRESIDENT​, Ateneo Student Council Organization 
ASHLEY DOMINIQUE B. KELLY, ​Graduation Ball 20’ Head