Bahir Dar Institute of Technology

Bahir Dar University

Faculty of Computing
Department of Software Engineering
Task Analysis and GUI Project
For Amhara region Center of Competency Management
System (COCMS)
Human Computer Interaction course
Submitted to Instructor: Yonas Ayanaw
Submission date 29/05/09 E.C

Human Computer Interaction

 Contents
1. Abstract ........................................................................................................................................... 1
2. Problem of statement ...................................................................................................................... 2
3. Task analysis..................................................................................................................................... 3
3.1. Create account .......................................................................................................................... 4
3.2. Admin create and submit exam ................................................................................................ 5
3.3. Admin prepare exam schedule.................................................................................................. 6
3.4. Student see exam schedule…………………………………………………………………………………………………..
3.5. Student take online examination…………………………………………………………………………………………..
3.6. Student see exam result………………………………………………………………………………………………………..
3.7. Admin generate report………………………………………………………………………………………………………….
4. Graphical user interface prototype……………………………………………………………………………………………..
4.1. Home page……………………………………………………………………………………………………………………………
4.2. Student registration………………………………………………………………………………………………………………
4.3. Login page……………………………………………………………………………………………………………………………..
4.4. Create new exam…………………………………………………………………………………………………………………..
4.5. Set paper……………………………………………………………………………………………………………………………..
4.6. Schedule……………………………………………………………………………………………………………………………….
4.7. Result……………………………………………………………………………………………………………………………………
5. Conclusion and recommendation………………………………………………………………………………………………..

Human Computer Interaction

 Abstract
Task analysis is the method how to analyze the way that tasks is simplified and applied to the user how
to perform a given task. Task analysis helps to follow the sequence of tasks that processed in certain
organization. It is fundamental and essential to analyze problems faced in the organization as well as the
individuals.

The amhara national regional state Center of Competency system faces a common problem in the
working process during delivery of exams. This task analysis document helps to analyze the sequence of
works performed during exam time, before exam time and after exam of the Center of Competency
System of the Amhara National regional state. Reducing these problems by developing these task
analysis work flows of the major activities.

The Hierarchical Task Analysis (HTA) technique that helps to develop the task analysis is used in this
project. And the more essential activities are shown by the paper prototype or graphical user interface.

1. Introduction and Background

The Amhara National Regional State Center of Competency is a core institution established in
2001 EC, at regional level, to implement and facilitate National Occupational Assessment and
Certification in the region. It is born from the ambition of government to have competent and
self-reliant workforce that meet labor market demands; thus, contributing to the economic and
social development of the region as well as country. This reveals that to create a competent,
motivated, and innovative work force the system of occupational competency assessment plays
tremendous role and takes a lion’s share.
2. Statement of the problem:
Still now the organization uses manual and paper dependent competency assessment methods
to perform all its broad branched tasks. The applicant fills all the application assessment form
manually and also the qualification tests or examinations (theory) given to these applicants are
based on printed papers.
Due to this reason the following major problems happen:
 Time consuming since it takes much time to address all the applicants
 Cheating may happen at exams
 Long distance journey of the experts to give the exam during exam time
 The applicants also registered directly going to the center
 Exam results either fail or pass is also announced manually on the notice board
 Have no permanently recorded information of the applicants
 Impact of problem to target population. That means unqualified applicants may be pass
the theoretical exam due to copying of answers one another
 Impact of problem to surrounding populations. That means there is a high load of work
on the experts who work in the COC center
Human Computer Interaction
 3. Task Analysis

 To analyze the basic task of Amhara Region Center of Competency Management System we
Have the following major tasks. Because the main task of the organization is giving the
exams for the different TVET exam takers from different collages (it is simply giving online
examination).

 Create an Account
 Create exam and submit to database
 Prepare exam schedule
 See exam schedule
 Take online examinations
 See the exam result
 Generate report
3.1. Create an Account
Before create an account:

 The college administrator must submit the students record who able to take COC exam into
the database of the COC system.
 COC database must record the applicants(student) information for later retrieval
 There must be a prepared personal information registration form which helps the students to
fill their details.

Task Description:
0. In order to create an account

1. fill the forms prepared by COC System

2. Confirm the existence of student
2.1. Get students information
2.2. Search a student from another database
2.3. Confirm on existence
2.4. Let the student to continue

3. Check whether registered or not

3.1. Look for the Student
3.2. Add the current information into database
3.3. Impossible to create
4. Record the modified information to the database
Plan 0.
Do 1,2,3 in that order
If 3 is true do 4

Human Computer Interaction

 Plan 2.
Do 2.1, 2.2, 2.3 in that order
If 2.3 do 2.4
Plan 3.
Do 3.1
If the student exists do 3.2
If the student doesn’t exist do 3.3

Task analysis diagram

0.

Create an
account

Plan 0,
Do 1, 2 and 3 in that order
If 3 is true do 4

1. 2. 3. 4.

Fill the forms Confirm the Check whether Record the

prepared by COC existence of registered or not modified
System student information
Plan2 to the
Do 1.2, 2.2 and 2.3 in that order database
If 2.3 do 2.4 plan 3,
Do 3.1,
If student exist do 3.2,
2.1 2.2 2.3 2.4 If student doesn’t exist do3.3
Let the
Get students Search a student Confirm on student to
from another
information existence continue
database

3.1 3.2 3.3

Look for the
Add the current Impossible to
Student
information create
into database

Human Computer Interaction

3.2. Administrator Create and Submit the Exam
Before creating the exam, the administrator must have an account to login into the COC
management system.
Task Description:
0 in order to create and submit the exam
1. Admin log into the system
2. Click on the create exam paper
3. Set exam paper
4. Fill the information to be placed on the exam paper
4.1. Create exam title
4.2. Create subject code and subject name
4.3. Total marks and instructions to be follow
4.4. Due date that the exam is taken
5. Import question to the prepared paper
6. Submit the prepared form to the database

Plan 0.
Do 1,2,3,4 in that order
If these satisfied do 5,6 in that order
Plan 4.
Do 4.1,4.2,4.3,4.4 in any order

Task analysis diagram:

Human Computer Interaction

 0.
Create and
submit the
exam
Plan 0,
Do1,2,3,4 in that order
If these satisfied do 5,6 in that order

1. 2. 3. 4. 5. 6.
Admin log into Click on the Set exam paper Fill the Import question Submit the
the system information to to the prepared prepared form
create exam
be placed on the paper to the database
paper
exam paper
Plan 4,
Do 4.1,4.2,4.3,4.4 in any order

4.1. 4.2. 4.3. 4.4.

Create exam Create subject Total marks Due date that
title code and and the exam is
subject name instructions to taken
be follow

3.3. Administrator Prepare Exam Schedule

Before prepare the exam schedule, the administrator must analyze the dates by which the exam is
to be delivered. And set the exam exact time that is released during exam.
Task Description:
0. In order to prepare the schedule
1. Click on Schedule Link
2. Schedule Page Displayed
3. Click on Go for Exam Button
3.1 Fill the Exam Schedule
3.2 Click on Submit

4. Schedule for Exam Prepared

Plan 0.

Do 1,2,3 in that order

If condition 3 satisfied do 4

Plan 3.
Do 3.1,3.2 in that order

Task analysis diagram

Human Computer Interaction

 0.

Prepare the
schedule

Plan 0,
Do 1,2,3 in that order
If condition 3 satisfied do 4

1. 2. 3. 4.
Schedule for
Click on Schedule Schedule Page Click on Go for
Link
Exam
Displayed Exam Button
Prepared

Plan 3,
Do 3.2,3.3 in that order

3.1 3.2

Fill the Exam Click on Submit

Schedule

3.4. Student See Exam Schedule

Before the student see the exam schedule, he/she must have an account to login into the COC
management system.

Task Description:
0. In order to see Exam Schedule
1. Click on the Schedule Link
2. Schedule Link Displayed
3. Click on Show Exam Schedule Button
3.1. Exam Schedule Display
3.2. The Exam Schedule is not submitted

Human Computer Interaction

 Plan 0.
Do 1,2 in that order
If 2 do 3
Plan 3.
Do 3.1,3.2 in that order
If 3.2 do again 3.1

0.

See Exam
Schedule

Plan 0,
Do 1,2 in that order
If 2 do3

1. 2. 3.

Click on the Schedule Link click on Show Exam

Schedule Link Displayed Schedule Button

Plan 3,

Do 3.1,3.2 in that order

If 3.2 do again 3.1

3.1 3.2

Exam Schedule Exam Schedule is

Display not submitted

Human Computer Interaction

3.5. Students take Online Examination
To take the exam online the student must arrive on time in the collage where the exam is delivered and
login into the system by his/her account and able to display the exam page to get the exam question.

Task Description:
0. In order to take the Exam
1 Student Select Exam
2 Clicks on Select
2.1 Exam Page Displayed
2.2 Click on Start Exam
3. Exam Paper Display
3.1Select answer for Question
3.2 Submit
3.2.1. Button is clicked without select
3.2.2. Error Message display
3.3 Click Pass Button to the Next Question
3.3.1. Take the Exam Successfully
3.3.2 Repeat the above until the Question is finished!

4 Students Take Exam Online

Plan 0.
Do 1,2,3 in that order
If condition 3 is satisfied do 4
Plan 2.
Do 2.1,2.2 in that order
Plan 3.
Do 3.1,3.2 in that order
If the answer is submitted do 3.3
Plan 3.2.
Do 3.2.1,3.2.2 in that order

Plan 3.3.
Do 3.3.1,3.3.2 in that order

Human Computer Interaction

 0.

Take the Exam

Plan 0,
Do 1,2,3 in that order
If condition 3 is satisfied do 4

1. 3. 4.
2.
Student Select Exam Paper Students Take
Clicks on Select
Exam Display Exam Online

Plan 2,
Do 2.1,2.2 in order
Plan 3,
Do 3.1,3.2 in order
2.1. 2.2. If answer is submitted do 3.3

Exam Page Click on Start

Displayed Exam

3.1. 3.2. 3.3.

Select answer Click Pass
for Question
Submit
Button to
Plan 3.2, the Next
Question plan 3.3,
Do 3.2.1,3.2.2 in order
Do 3.3.1,3.3.2 in that order

3.2.1. 3.2.2. 3.3.1. 3.3.2.

Button is Error Take the Repeat the

clicked Message Exam above until
without display Successfully the Question
select is finished!

Human Computer Interaction

3.6. The students see the exam result
Before the student starts to see his/her result, they must be sure that they submit the exam properly
into the system.

Task Description:
0 in order to see the exam result

1. The student fill user name

1.1. Click Submit button
1.2. Fill your password
1.3. Click on Show Button
1.4. Check User Name and Password
1.4.1. Username and Password is Valid
1.4.2. Display Result
1.4.3. Username and Password is Invalid
1.4.4. Display Incorrect Password and Username
2. Display Exam Result

Plan 0.
Do 1,2 in that order
Plan 1.
Do 1.1, 1.2, 1.3, and 1.4 in that order
Plan 1.4
Do 1.4.1
If password and user name valid do 1.4.2 in that order
If password and user name invalid do 1.4.4

Task analysis diagram

Human Computer Interaction
 0.

See the exam

result

Plan 0,
Do 1,2 in that order

1. 2.

The student fill The System

user name Display Exam
Result
Do 1.1,1.2,1.3,1.4 in order

1.1. 1.2. 1.3. 1.4.

Click Submit Fill your Click on Show Check User

button password Button Name and
Password
Plan 1.4
Do 1.4.1
If password and user name valid do 1.4.2
If password and user name invalid do 1.4.4

1.4.1. 1.4.2. 1.4.3. 1.4.4

Username and Display Result Username and Display Incorrect

Password is Password is Password and
Invalid Username
Valid

3.7. Admin generate report

Before the admin try to generate any kind of report about student examination and result he must fill
all the information available to access the report.

Task Description:
0 in order to generate the students result

Human Computer Interaction

 1.Checking the result
1.1 display students with their results
1.2. display list of passed students
1.3. display list of failed students
2. convert generated result to excel
3. Generate report

Plan 0.

Do 1,2,3 in that order

Plan 1.

Do 1.1,1.2,1.3 in any order

Task analysis diagram

0.

Generate the
students result

Plan 0,
Do 1,2,3 in that order

1. 2. 3.
Convert generated Generate report
Checking the result to excel
result

Plan 1,

Do 1.1,1.2,1.3 in any order

1.1. 1.2. 1.3.

Display list of
Display Display list of failed
students passed students
with their students
results

Human Computer Interaction

 3. Graphical User Interface Prototype
The Graphical User Interface of the task analysis discussed above are presented as a prototype and
used as a good entry point for the tasks performed.
Therefore the major paper prototypes for Amhara COC management system are presented below.

4.1. Home Page

Home page contains the leading information about the exams both for the students and the
administrators. The information includes the first instructions to be a member of the online
examination, login, exam schedule and results.

Human Computer Interaction

4.2 Student Registration
This page helps the student to register and be a member of the online examination delivered by
the COC center.

Human Computer Interaction

4.3 Login Page
It helps for the administrator and the exam taker (student) to login into the system if they
already have been registered

Human Computer Interaction

4.4 Create new exam
This page enables the COC admin to prepare new exam.

Human Computer Interaction

4.5 Set paper
This helps to the COC administrator to prepare the question paper formats.

Human Computer Interaction

4.6 Schedule
This page contains the schedules of the exam details.

Human Computer Interaction

4.7 Result
This enables the student to see the exam result after successful finishing of the exam
submission.

4. Conclusions and recommendations

Human Computer Interaction

 This document describes the problems of online examination for Center of Competency and
the way how these problems are analyzed and simplified to sub tasks.
Each task analysis activities with their sub-tasks help the organization as well as the applicants
who take the exams to simply perform their corresponding activities.
And also these paper prototypes or GUI are used to show the highlight of how the tasks listed
and the systems functionalities followed by the user (i.e. administrator and student).
Strongly we recommend that the system designer of the COC management system should use
this task analysis document and paper prototype GUI to simplify the design process and will
produce best quality, easy and portable design of the system.

Human Computer Interaction