Microsoft®

Publisher 2007 Free Cheat Sheets!

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Publisher 2007 Screen Shortcuts

Menu bar Standard toolbar Formatting toolbar

Connect Text
Boxes toolbar
General
Open a Publication <Ctrl> + <O>
Title bar
Create New <Ctrl> + <N>
Save a Publication <Ctrl> + <S>
Print a Publication <Ctrl> + <P>
Rulers Close a Publication <Ctrl> + <W>
Help <F1>

Editing
Objects
toolbar Scratch Select All <Ctrl> + <A>
area Cut <Ctrl> + <X>
Copy <Ctrl> + <C>
Scroll Paste <Ctrl> + <V>
box
Undo <Ctrl> + <Z>
Redo <Ctrl> + <Y>
Vertical Check Spelling <F7>
scrollbar
Task
pane
Formatting
Bold <Ctrl> + <B>
Page navigation Horizontal Workspace Status bar
buttons scrollbar page
Italics <Ctrl> + <I>
Underline <Ctrl> + <U>
Align Left <Ctrl> + <L>
Standard Toolbar Center <Ctrl> + <E>
Format Insert Special Align Right <Ctrl> + <R>
New Save Print Spelling Copy Painter Redo Hyperlink Characters Zoom Out Help
Justify <Ctrl> + <J>
Increase Font Size <Ctrl> + < ] >
Decrease Font Size <Ctrl> + < [ >
Open E-mail Print Cut Paste Undo Free Columns Zoom Zoom In
Preview Rotate Dialog list
Navigation and Layout
• To Create a New Publication: If necessary, select • To Close a Publication: Click the Close button.
File → New from the menu to display the Getting • To Get Help: Press the <F1> key to open the Help Zoom to Full <Ctrl> + <Shift> +
Started window. Select the type of publication you window. Type your question and press <Enter>. Page <L>
want to create and choose a design. Specify a • To Undo/Redo: Click the Undo or Redo buttons on Toggle Between <F9>
font/color scheme if desired and click Create. the Standard toolbar. Current and Full
• To Create a Blank Publication: If necessary, select • To Change the Color Scheme: Select Format → Page View
File → New from the menu to display the Getting Color Schemes from the menu and select a color
Started window. Click Blank Page Sizes and select Go To Page <F5>
scheme.
the desired publication size. Specify a font/color Next Page <Ctrl> + <Page
• To Change the Font Scheme: Select Format →
scheme if desired and click Create. Down>
Font Schemes from the menu and select a font
• To Open a Publication: Select File → Open from scheme.
the menu or click the Open button on the Standard Previous Page <Ctrl> + <Page Up>
• To Change the Background of a Publication:
toolbar. Insert New <Ctrl> + <Shift> +
Select Format → Background from the menu and
• To Save a Publication: Select File → Save from the select the options you want. Page <N>
menu or click the Save button on the Standard
• To Adjust the Margins of a Publication: Select Insert Duplicate <Ctrl> + <Shift> +
toolbar.
Arrange → Layout Guides from the menu and click Page <U>
• To Save a Publication with a Different Name: the Margin Guides tab. Make your adjustments and
Select File → Save As from the menu, type a new Show/Hide <Ctrl> + <Shift> +
click OK.
name for the publication, select a new location, and Layout Guides <O>
• To Show or Hide Layout Guides: Select View →
click Save. Switch to Master <Ctrl> + <M>
Boundaries and Guides from the menu.
• To Preview a Publication: Click the Print Preview Page
• To Change Page Orientation: Select File → Page
button on the Standard toolbar.
Setup from the menu. In the Page Setup dialog box, Beginning of Line <Home>
• To Print a Publication: Select File → Print from the select the page size that has the orientation you want
menu. Make your specifications and click OK. and click OK. End of Line <End>

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Formatting
Formatting toolbar
Font Decrease
Style list Size Underline Justify Indent
Styles and Fill Font Shadow
arrow Font list list Bold Center Decrease Color
Formatting arrow Numbering Color Style
Font Size

Style list Font list Font Size Align Line Increase Line Line/Border 3-D
list arrow Italic Left Align Spacing Indent Increase Color style Style
Right Bullets Font Size
• To Change Font Style: Click the Bold button, Italic button, or Underline • To Create a Numbered List: Select the paragraphs you want to number and
button on the Formatting toolbar. click the Numbering button on the Formatting toolbar.
• To Change Font Type: Click the Font list arrow on the Formatting toolbar • To Insert a Tab Stop: Click on the ruler where you want to insert the tab stop.
and select a font from the list. • To Adjust or Remove a Tab Stop: Click and drag the tab stop to the
• To Change Font Size: Click the Font Size list arrow on the Formatting desired position on the ruler. Click and drag the tab stop off the ruler to
toolbar and select a size from the list. remove it.
• To Change Font Color: Click the Font Color button list arrow and select • To Change Paragraph Alignment: Select the paragraph(s) and click the
a color from the list. appropriate alignment button (Align Left, Center, Align Right, or Justify) on
the Formatting toolbar.
• To Open the Font Dialog Box: Select Format → Font from the menu.
• To Insert a Drop Cap: Place the insertion point anywhere in the paragraph for
• To Copy Formatting with the Format Painter: Select the text with the which you want to apply a drop cap. Select Format → Drop Cap from the
formatting you want to copy. Click the Format Painter button on the menu, select a drop cap style, and click OK.
Standard toolbar and select the text to which you want to apply the copied
• To Create a Style: Click the Styles and Formatting button on the
formatting with the pointer. Formatting toolbar and click the Create New Style button in the task pane.
• To Create a Bulleted List: Select the paragraph(s) you want to bullet and Make your specifications for the new style and click OK.
click the Bullets button on the Formatting toolbar.

Text Boxes Drawing and Graphics

• To Insert a Text Box: Click the Connect Text Boxes toolbar • To Insert a Clip Art Graphic: Objects toolbar Select
Text Box button on the Objects Create Text Previous
Select Insert → Picture → Clip Objects
toolbar. Position the mouse pointer Box Link Text Box Art from the menu, locate an Text Box
where you would like to insert the appropriate graphic, and click the Insert Table
text box and click and drag until the graphic to insert it.
Insert
text box reaches the desired size. • To Insert a Picture: Select Insert WordArt
Release the mouse button when Break Forward Next Text → Picture → From File from the Picture Frame
you’re finished and enter the text. Link Box menu, select the file location and Line
• To Format a Text Box: Right-click the text box you want to format and name, and click Insert. Arrow
select Format Text Box from the shortcut menu. Make your selections in • To Adjust Text Wrapping: Oval
the Format Text Box dialog box and click OK when you’re finished. Double-click the object, click the Rectangle
• To Link Text Boxes: Click the overflowing text box (marked with an Layout tab, select a text wrapping AutoShapes
overflow indicator) to select it. Click the Create Text Box Link button on option, and click OK.
Bookmark Design
the Connect Text Boxes toolbar. Click inside an empty text box with the • To Draw an Object: Click the Gallery
pointer. appropriate button (Line, Arrow, Content
Object
• To Unlink Text Boxes: Select the linked text box that comes before the text Oval, Rectangle, or AutoShapes) Library
box(es) you want to unlink, and click the Break Forward Link button on on the Objects toolbar, click where
the Connect Text Boxes toolbar. you want to draw the object, and drag until the object reaches the desired size.
Hold down the <Shift> key while you drag to draw a perfectly proportioned
• To Move Between Text Boxes: Click the Go to Previous Text Box
shape or straight line.
or Go to Next Text Box buttons, or click the Previous Text Box or
Next Text Box buttons on the Connect Text Boxes toolbar. • To Move an Object: Click the object and drag it to a new location. Release
the mouse button when you’re finished.
• To Add Continued Notices: Select Format→Text Box from the menu and
click the Text Box tab. Click the Include "Continued on/from page..." • To Resize an Object: Click the object to select it, click and drag one of its
check box and click OK. sizing handles ( ), and release the mouse button when the object reaches the
desired size. Hold down the <Shift> key while dragging to maintain the
Mail Merge object’s proportions while resizing it.
• To Delete an Object: Select the object and press the <Delete> key.
1. To Start a Mail Merge: Select Tools → Mailings and Catalogs → Mail • To Format an Object: Double-click the object.
Merge from the menu.
• To Insert a WordArt Object: Select Insert → Picture → WordArt from the
2. To Select a Data Source: In the Mail Merge task pane, select the
appropriate option under Create recipient list and click Next. Perform the menu, select a design from the WordArt Gallery dialog box, and click OK.
necessary tasks and click Next when you’re finished. Enter the text you want WordArt to format and adjust the font type and size, if
3. To Insert a Merge Field: In the Mail Merge task pane, click and drag the necessary. Click OK.
appropriate merge field to the desired location in the publication. Use the • To Group Objects: Select the objects you want to group and click the
options listed under More items as necessary. Click Next. Group Objects button.
4. To Complete the Merge: Select the desired option under Create merged • To Rotate an Object: Select the object and click and drag its rotation handle
publications and perform the necessary tasks. ( ). Release the mouse button when you’re finished rotating.