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Frequently Asked Questions - Checking of Forms

1) The document provides answers to frequently asked questions about checking forms, yearend activities, promotions, honors, ceremonies and other policies for the 2017-2018 school year. 2) It clarifies what information should be written in remarks sections, who can give speeches on behalf of completes, whether CAT is included for senior high, policies around honors and promotions. 3) The document provides guidance on determining promotions versus retention, requirements for attached documents, authorized changes to surnames, and policies when original documents cannot be presented.

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Kelly Cheng
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
440 views

Frequently Asked Questions - Checking of Forms

1) The document provides answers to frequently asked questions about checking forms, yearend activities, promotions, honors, ceremonies and other policies for the 2017-2018 school year. 2) It clarifies what information should be written in remarks sections, who can give speeches on behalf of completes, whether CAT is included for senior high, policies around honors and promotions. 3) The document provides guidance on determining promotions versus retention, requirements for attached documents, authorized changes to surnames, and policies when original documents cannot be presented.

Uploaded by

Kelly Cheng
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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FREQUENTLY ASKED QUESTIONS

Checking of Forms and Yearend Activities


for SY 2017-2018
What to write on the “Remarks” in
school forms?

 In SF9 (Form 138) & SF10 (Form 137),


PASSED or FAILED

 In SF5 ( Report on Promotion)


PROMOTED /CONDITIONAL LY PROMOTED /RETAINED
Who will give the Speech on behalf of
the completes /graduates?

• In Elementary and Junior High, all students who


got the highest general averages in regular class
and special programs (SSES, STE, SP-ICT,SPA, SPJ
and SPS)

•In Senior High School, only 1 will deliver the


speech regardless of the strand
In CAT Included in the Senior High
School?
 May or may not be included, not graded

 Teachers can included other subjects, eg. CAT, under the


learning areas

 CAT is under MAPEH subject

 CAT is encouraged to be a community service and not a


military training
Can students with line of 7 grades be
included in the honor roll?

• Yes (as long as the student meets the GA of 90%


and passed all the subjects, DepEd Order No. 36,
s. 2016)
Who are promoted? Retained?

• Promoted those who passed all learning areas


• Retained those who failed in 3 or more subjects
• Conditionally promoted those who failed in 1 or 2
subjects
If retained, will the student take all
the subject?

• No, only the failing subjects


How to determine the honors in Grade
12?

 Get the General Average in 4


Semesters (Grades 11 and 12)
Will there be Moving Up Ceremony for
Kindergarten and Head Start?

• No Moving Up Ceremony for Kindergarten


and head start
In Secondary schools, is it moving up or
completion ceremony or graduation?

 In JHS, it should be Completion Ceremony


In SHS, it should be Graduation Ceremony / First
Commencement Exercises
When to conduct recognition day?
 In small elementary schools, conduct recognition day and
graduation at the same time and date
In big elementary schools, conduct separate dates for
recognition and graduation
 In small secondary schools, conduct a separate
recognition day. Completion and graduation should be
conducted on the same date and time
In big secondary schools, conduct separate dates for
recognition day, completion and graduation ceremony.
Where to write additional subjects(
eg. SP-ICT,SPA,SPS,STE. Etc) in school
form?

• Use the vacant space in SF 9 and SF 10


If there are failing grades, what
documents should be attached by the
advisers/ subject teachers?
• Remedial forms and reports(schedules, list of failing students, lesson plan
for remedial class)
• Students portfolio
• Teachers porfolio
• List of competencies not mastered
• Anecdotal records
• Home visitation report
• Any other documents (class records, attendance, etc)
•All documents should be signed by the immediate superior and principal
Is “Student Profile” required to be
attached to school forms?

• Yes, with attached updated photo and information


• Student Profile should be provided by the Guidance
Coordinator
Should birth certificate be attached to
the school forms?

• Yes, it should be original and complete


NSO or PSA birth certificate pages
Who is authorized to change surnames
due to the acknowledgement of the
father in the school forms?

• Upon the presentation of the documents, the


teachers /adviser should change the new surname
If the learner can’t present or provide
the original NSO or PSA birth
certificate, what should the teachers
do?

• Require the parents of all the students most


especially the parents of the graduating students.
If the learner failed to provide form
137 from his/her previous school
especially from private schools, will
he/she allowed to be promoted in the
next grade level?

• NO, require them to provide the


necessary forms
Should the EPS or monitoring
supervisor attend and confirm in the
graduation ceremony in elementary
schools?

• Yes, the PSDS should provide the


monitoring EPS with the schedules
If the student failed to take remedial
class during summer for his / her 1 or
2 failing subjects, should he/ she take
the subjects during the whole year of
the next SY?

• The student should only take the


unmastered competencies.
If a graduating student have failing
grades from present or previous grade
levels, will he/she be allowed to join
in the graduations ceremony?

• NO, attendance in the graduation ceremony


will also confirm his/her graduation
Download school forms at

https://tinyurl.com/SForms2018

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