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Notio Sample Functional Specification V1.0

The document describes a BDC program for mass uploading of customer balances in SAP. It will use BAPI_ACC_DOCUMENT_POST to create financial documents from an uploaded file. The file will contain fields to populate the BAPI including customer, amounts, document dates. Errors will be logged and success messages displayed after upload completion.

Uploaded by

Gobind Chauhan
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© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
76 views

Notio Sample Functional Specification V1.0

The document describes a BDC program for mass uploading of customer balances in SAP. It will use BAPI_ACC_DOCUMENT_POST to create financial documents from an uploaded file. The file will contain fields to populate the BAPI including customer, amounts, document dates. Errors will be logged and success messages displayed after upload completion.

Uploaded by

Gobind Chauhan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SCENARIO : BDC FOR MASS UPLOAD OF CUSTOMER BALANCES


BUSINESS PROCESS: BDC FOR MASS UPLOAD OF CUSTOMER
BALANCES

PROJECT IDENTIFICATION

Project Name CPI Project Number


ABP news AMS
Customer Name Customer Number
ABP News AMS
Notio Project Manager Customer Project Manager
Gobind Singh

Author Document Location (repository/path/name)


Manish Gupta SharePoint
Version Status Date (YYYY-MM-DD) Document Classification
1.0 Draft 26.05.2017 Confidential

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ISSUE DATE: 20.08.2018; ISSUE: 01 REF ID: FM/FSD/01 Page 1 of 7


REV DATE: Notio Technology Pvt Ltd
Authorization
Prepared By Reviewed By Approved By
(Notio Consultant) (Notio SME & Customer BPO) (Notio PM & Customer PM)
Name Date Name Date Name Date
Manish Gupta 26.05.2017 MM.DD.YYYY MM.DD.YYYY

Change History
Ver Revision Section Date Change Information
1.0 00 All 26.05.2017 Initial Document

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TABLE OF CONTENT

1. PURPOSE OF THIS DOCUMENT ...................................................................................................... 4


2. GENERAL OBJECT OVERVIEW ....................................................................................................... 4
2.1 Process Requirements Reference ................................................................................................ 4
2.2 Generic WRICEF Descriptions ..................................................................................................... 5
3. TEST CONDITIONS ............................................................................................................................ 7

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1. Purpose of this document
The Specification is the basis for the developments that will be done by Notio Business Solutions. ABP News has to verify
and approve it formally. Realization starts only after approval.

2. General Object Overview


Object Overview

Object / WRICEF / CR ANN Business Process / ANN0


ID Reference Number

SAP Release ECC 6.0 SAP Module SAP FICO

Object Type BDC for customer balance upload

Object Title BDC for customer balance upload


BDC for customer balance upload
Object Description

Complexity of Object Medium Priority High

SAP Transaction SAP Program


Name Name

Similar SAP Similar SAP


Transaction Program

FS CONTROL

Functional Consultant Gupta, Manish ABP News Verma, Satish


– Author Process Owner

Planned Date of FS 26.05.17 Actual Date of FS MM-DD-YYYY


Completion Completion

FS Approved By Last Name, First Name FS Approval date MM-DD-YYYY

Other Contact and Other Contact and


Phone Number Phone Number

2.1 Process Requirements Reference


Process Reference

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Requirement ID ANN
Requirement Uploader for old customer balances transfer to new customer
Description
Gap to be addressed NA
Alternative SAP NA
Standard Solution

2.2 Generic WRICEF Descriptions


Justification
New series of customer master data was introduced after go-live of S&D module in ANN & as per ANN requirement
old balances shall be transferred to new customers via uploader.

FUNCTIONAL DESCRIPTION / DESIGN

Standard BAPI “BAPI_ACC_DOCUMENT_POST” will be used to create FI document. There will be a custom
transaction code wherein the concerned person will upload the file with inputs & accordingly entry will be generated in
the system. For items before 01.04.17 only the consolidated balance will be transferred & items on or after 01.04.2017
will be transferred line item wise. Dummy reconciliation account G/L needs to be created in the system which will acts
as a clearing account for the entire process of customer’ balance transfer. This will affect ageing analysis of customers
starting April 17.
As decided accounting entry will in the below manner:

For New Balance:

New Customer A/c Dr.


To Dummy Reconciliation A/c

For Old Balance:

Dummy reconciliation A/C- Dr


To Customer Balances ( Old balances)

Below file contains inputs fields to be used in BAPI and test case inputs also, screen shots of the desired results.

Refer to the below excel attached for test data directory of BAPI.

Following is the proposed fields to be entered in BAPI:

Table.xlsx

TRANSACTION VOLUME

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Expected number of records generated from this process will be around 4000-5000

FREQUENCY & TIMING


One time activity

DEPENDENCIES
No Dependencies.

AUTHORIZATION REQUIREMENTS

RELATED DOCUMENTATION (ATTACH OSS NOTES, EMAILS, DOWNLOAD OF EXISTING REPORT, ETC.)

Following points need to be taken care of:


1. Document date shall be kept as invoice date and posting date will be kept as 01.04.17
2. Allocation number field ( Assignment ) any value on this field shall be replicated on remaining line items
3. Serial number or Document number column in attached excel sheet above refers to the number of
documents to be posted from a single accounting document.
4. Error message shall be displayed in case of incorrect entry is uploaded stating. (Showing the
serial/document numbers.
5. In case of successful upload of data success message shall be displayed with corresponding documents
numbers & serial numbers.
6. Credit amount shall be updated with “-“sign in front of the value. Example: -1000
7. Select screen shall contain only company code as a default value as “MCCS” and file location path of
upload sheet
8. User name shall be passed on header data under the field
9. Processing log shall state error message with serial numbers which have not been posted in SAP and
success message shall appear with accounting document numbers.
10. Validation shall be built on amount i.e. if debit /credit is not zero file shall not be uploaded also, error
message shall provide which serial number shall be corrected.
11. Header and item level fields have been specified. Also, exchange rate fields is a header data field but
somehow in BAPI it is showing customer line item once the entry is posted updated in BKPF table.
12. Serial number line items of a document number. Serial number updated on line items means once
document will be created.
13. Exchange rate shall be put manually in the file if there is a currency other than INR

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3. Test Conditions
BUSINESS TEST CONDITIONS (TO BE FURNISHED BY THE FUNCTIONAL CONSULTANT)

Scenario # Input Selection Criteria Expected Result


Customer BAPI inputs have been specified in the file Accounting entry for uploading balances
Balance
Upload

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