What's Zoho Show?

Zoho Show is a cool tool packed with easy-to-use features that’ll make presentations the preferred means
of getting your point across.

Who can use it?

That’s an easy question to answer – just about everybody...

• Students, you can create impressive school projects

• Researchers, Zoho Show is just what you need to put together your thoughts

• Grandmothers, spice up family get-togethers with a great presentation

• Moms, use Zoho Show to maintain an online scrapbook of your child
• Corporate high-flier, need we explain how important presentations are to boost your career?

Why Zoho Show is cool

For starters, we’ll give you five reasons. Once you get started with Zoho Show, we guarantee that you’ll
not need a reason – this cool online presentation tool will be an indispensable part of your life.

Our reasons :

• It’s online. Access your presentations anywhere, anytime without having to hunt for a storage
device.

• Share your presentations. If you’re a young teen with a thousand ‘best friends’ on the worldwide
web and don’t bother with attachments, all you have to do is share your presentation. To the rest
of the audience – you know what we mean.

• View Public Presentations. Zoho Show allows you to showcase presentations that are well, worth
showing off to the rest of the world. And, in turn, you get to see others’ presentations that have
been marked as public.
 • Integrated chat feature. You can discuss, confer on or argue over a presentation with other like-
minded people. On a serious note, if you’re discussing your latest global brand building strategy
with your marketing heads in South America, Europe, Africa and Asia, Zoho Show is the way to
do it without having to plan for a conference venue, menu and all that comes with it.

• Import presentations. So what if Microsoft and Open Office have existed for ages? If you’ve
created a presentation using them and have now switched loyalties to Zoho Show, no problem.
We can import them as carefully as we would handle a crate of eggs.

Slide views

Before we get started on the how-tos, here’s a quick intro into the kinds of slide views that you’ll be
working with.

Click on on the tool bar to view the three slide views :

1. Normal View :
This corresponds to the ‘create’ view where the focus is on the current slide that’s being created.
This is the view that most of us use, most of the time.

2. Master View :
This view is ideal for those who would like to create a ‘custom-made’ slide format.
In this view, the focus is on just two slides:

a. The title master : You can create your very own style for your intro slide. Play around
with the background, colors, font styles and sizes and more. Right click on the workspace
and click on Properties.

i. Adjust the size and position of the background image to suit your preference.
ii. You can also flip the background image horizontally or vertically or rotate it to
alter your slide’s look.

b. The slide master : Work on the slide master to create that exclusive look for your slides.
You can customize the format as well as bullets and numbers that appear in the text box.

Properties

Right click on the text box and click on Properties to customize the format.

 Color : Liven up the page with colors for the background and the text.
  Fonts : Play around with the text using a variety of options.
 Text box : Specify the size and position of the text box.
 Padding : Make your text stand out by providing optimum space on all four sides.
 Text spacing : You can also decide minute details like word space and letter
space
besides text alignment.

Bullets and Numbers

Zoho Show allows you to go beyond the obvious when it comes to bullets and numbering. We
provide default bullet and numbering styles for each theme. However, if you think you can do better
or just want a change, we allow you to do that too!

Right click on the text box and select on Bullets and Numbering. This option allows you to specify the
size, color and style of bullets and numbers to suit your background in a jiffy! You not only get to use
a pallet of several colors but also different styles of bullets.

3. Sorter View :

This view lays down all the slides in a single view to help you take a final look at the flow and the
sequence. If you’re not satisfied, that’s okay. All you have to do is drag and drop the slides where
they belong. Or reshuffle them all over again.

Inserting Text

Of course, your presentation requires some text to go with it. When you choose a slide, by default, text
boxes are available in certain slides. However, if you wish to introduce more text or have chosen a blank
slide and wish to introduce some text, then here’s what you need to do:

1. Right click on the current slide and click on the Add text option. Alternatively, click on the
Text button on the toolbar to introduce text.
2. If you would like specific types of text, click on the arrow beside the text button on the
toolbar. You can choose to insert

a. Title box 1
b. Sub-title box
c. Title box 2
d. Text box
 e. Bullet box

3. You can also choose the font style and size by using the respective drop down menu from
the toolbar.
4. Want to make a point? Select the respective text and choose from Bold, Italics or to
simply underline it. Alternately, you can use the following shortcut keys:

 Ctrl + U: Underlines the selected text

 Ctrl + B: Makes the selected text bold
 Ctrl + I: Applies italics to the selected text

5. Or say it with colors - use text colors or colored highlights!

6. Or align the text. Select the text and click the respective button on the tool bar :

a. - Left align
b. - Center align
c. - Right align
d. - Align text on both the left and right margins

7. You can also spruce up large bits of text by using indents, bullets or/and numbers :

a. - Decrease indent level

b. - Increase indent level
c. - Introduce bullets. Use the arrow beside to view some cool bullet styles.
d. - Introduce numbers. Use the arrow beside to view numbering options.

That should take care of all your text requirements.

Inserting Images

They say a picture is worth a thousand words. And for those who prefer to say it with a few words, Zoho
Show allows you to create power-packed presentations with as many images and pictures as you please.

1. Right click on the current slide and click on the Add image option.
Alternatively, you can click on the Image button on the toolbar to insert images.

2. You can access images from four sources :

a. My Library: A library of sorts of all images used by you.

b. From Flickr

c. From Picasa

d. From a URL
 3. Click on insert.

4. The image now appears on the slide.

5. When the image is inserted on the slide, it appears selected by default.

This is indicated by the colored dot and squares around it.

1 Drag the orange circle on the top of the image to change its orientation.
2 Drag the blue square in the corner of the image to alter its size.
3 Use the yellow squares on the four sides of the image to stretch it in that respective direction.

You can also use the following shortcut keys to get just the right effect :

1. Shift + Y : Flips shape/image on Y axis

2. Shift + X : Flip shape/image on X axis
3. Ctrl +M : Centers the shape/image
3. Del key : Deletes a shape/text box

4. Alt + Right Arrow key : Rotates shape clockwise

5. Alt + Left Arrow key : Rotates shape anti clockwise
5. Left/Right/Up/Down arrows : Moves Shape/Text box

6. Left/Right/Up/Down arrows + shift : Finely moves Shape/Text box (one pixel at a time)

Inserting HTML Code

Zoho Show allows you to embed the HTML code snippets of relevant charts, your favorite videos and
more!
 1. Right click on the current slide and click on the Insert HTML option.

Alternatively, you can click on the button on the tool bar to insert desired HTML Code
snippets.

2. Enter your code

3. Click on the Insert button.

The HTML code is appropriately inserted into your presentation.

Inserting Hyperlinks

Of course, in this wired word what good is any page or presentation without a link? Zoho Show allows you
to insert links into your presentations, so you can connect to web pages, pictures or even email
addresses with just a click!

1. Right click on the current slide and click on hyperlink option.

Alternatively, you can click on the button on the toolbar and select Link option from the drop-
down menu.

2. Enter the desired text and the relevant link.

3. Click on the Insert button.

Your link is ready!

Inserting Clip Art or Objects

Zoho Show has a fantastic gallery of objects and clip art that feature a range of cool graphics from signs
and symbols to colorful images of fruits, animals and more!

1. Click on the relevant category. For clip art images, use the drop down menu.

2. Browse through the rich gallery and pick out a relevant image.
3. Drag and drop the object or clip art image onto the slide.
4. When the object or clip art image is inserted on the slide, it appears selected by default.
This is indicated by the colored dot and squares around it.

a. Drag the orange circle on the top to change its orientation.

b. Drag the blue square in the corner to alter its size.
c. Use the yellow squares on the four sides to stretch it in that respective direction.

5. You can also alter the object or clip art image to suit your taste.
To view your options, right click on the object or clip art image.

a. Add text : Allows you to enter text on the object.

 b. Bring to front : When more than two objects are placed for an effect,
use this option to bring the desired object one level forward.
c. Bring forward : Bring the desired object right up to the front.
d. Send to back : Send the desired object one level backward.
e. Send backward : Send the desired object all the way back!

The example below should help you understand better.

Now this is the original sequence of objects:

Using any of the options above, these are the results :

i. Bring to front (diamond from original position) :

ii. Bring forward (diamond from original position):

iii.
iv.
 v. Send to back (diamond from position ii):

vi.

iv. Send backward (diamond from position ii):

v.

You can also cut, copy, paste, delete or deselect a specific object using the respective options from the
pop-up menu.

6. A right click on an inserted object (Or press P on your keyboard) also throws up another
interesting option – properties.
 This allows you to customize an object in the following ways:

a. Fill color : Choose from solid or gradient colors and also set the transparency of the
object.
Preset gradients are also available.
b. Border : Define the thickness, style, color and transparency of the object’s border lines.
c. Size & position : Specify the width, height and orientation of the object.
d. Flip & rotation : Flip the object horizontally or vertically. Or choose to rotate it.
e. Shape’s font : If you’ve entered a text on the object, you can customize the font, style,
size and weight.
f. Text fill : Choose between solid and gradient colors for the text.
g. Text stroke : Define the thickness and color of the text stroke.

7. A right click on an inserted clip art image allows you to customize the following parameters :

a. Size and position : Specify the width, height and orientation of the image.
b. Flip and rotation : Flip the image horizontally or vertically. Or choose to rotate it.
c. Shape’s font : If you’ve entered a text on the clip art image, you can customize the font,
style, size and weight.
d. Text fill : Choose between solid and gradient colors for the text.
e. Text stroke : Define the thickness and color of the text stroke.

8. Similarly, a right click on a text box allows you to customize the following properties :

a. Color : Change the background color of the text box and the text.
b. Font : Change the font, style, size, weight and variant.
c. Box size and position : Specify the position and size of the text box.
d. Padding : Specify the space between the four sides of the text and the text box.
e. Text spacing : Stipulate the space between words, letters as well as the text alignment.