Date of publication xxxx 00, 0000, date of current version xxxx 00, 0000.

Digital Object Identifier 10.1109/ACCESS.2017.DOI

Preparation of Papers for IEEE ACCESS

FIRST A. AUTHOR1 , (Fellow, IEEE), SECOND B. AUTHOR2 , AND THIRD C. AUTHOR, JR.3 ,
(Member, IEEE)
1
National Institute of Standards and Technology, Boulder, CO 80305 USA (e-mail: [email protected])
2
Department of Physics, Colorado State University, Fort Collins, CO 80523 USA (e-mail: [email protected])
3
Electrical Engineering Department, University of Colorado, Boulder, CO 80309 USA
Corresponding author: First A. Author (e-mail: author@ boulder.nist.gov).
This paragraph of the first footnote will contain support information, including sponsor and financial support acknowledgment. For
example, “This work was supported in part by the U.S. Department of Commerce under Grant BS123456.”

ABSTRACT These instructions give you guidelines for preparing papers for IEEE Access. Use this
document as a template if you are using LATEX. Otherwise, use this document as an instruction set. The
electronic file of your paper will be formatted further at IEEE. Paper titles should be written in uppercase
and lowercase letters, not all uppercase. Avoid writing long formulas with subscripts in the title; short
formulas that identify the elements are fine (e.g., "Nd–Fe–B"). Do not write “(Invited)” in the title. Full
names of authors are preferred in the author field, but are not required. Put a space between authors’ initials.
The abstract must be a concise yet comprehensive reflection of what is in your article. In particular, the
abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm
of the full article. The abstract must be between 150–250 words. Be sure that you adhere to these limits;
otherwise, you will need to edit your abstract accordingly. The abstract must be written as one paragraph,
and should not contain displayed mathematical equations or tabular material. The abstract should include
three or four different keywords or phrases, as this will help readers to find it. It is important to avoid over-
repetition of such phrases as this can result in a page being rejected by search engines. Ensure that your
abstract reads well and is grammatically correct.

INDEX TERMS Enter key words or phrases in alphabetical order, separated by com-
mas. For a list of suggested keywords, send a blank e-mail to [email protected] or visit
http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt

I. INTRODUCTION ence page limits.

HIS document is a template for LAT
EX. If you are reading
T a paper or PDF version of this document, please down-
load the electronic file, trans_jour.tex, from the IEEE Web
A. ABBREVIATIONS AND ACRONYMS
Define abbreviations and acronyms the first time they are
site at http://ieeeauthorcenter.ieee.org/create-your-ieee-article/ used in the text, even after they have already been defined
use-authoring-tools-and-ieee-article-templates/ieee-article- in the abstract. Abbreviations such as IEEE, SI, ac, and dc
templates/ so you can use it to prepare your manuscript. do not have to be defined. Abbreviations that incorporate
If you would prefer to use LaTeX, download IEEE’s periods should not have spaces: write “C.N.R.S.,” not “C. N.
LaTeX style and sample files from the same Web R. S.” Do not use abbreviations in the title unless they are
page. You can also explore using the Overleaf editor unavoidable (for example, “IEEE” in the title of this article).
at https://www.overleaf.com/blog/278-how-to-use-overleaf-
with-ieee-collabratec-your-quick-guide-to-getting-started B. OTHER RECOMMENDATIONS
#.xsVp6tpPkrKM9
Use one space after periods and colons. Hyphenate complex
If your paper is intended for a conference, please contact modifiers: “zero-field-cooled magnetization.” Avoid dan-
your conference editor concerning acceptable word processor gling participles, such as, “Using (1), the potential was cal-
formats for your particular conference. culated.” [It is not clear who or what used (1).] Write instead,
IEEE will do the final formatting of your paper. If your “The potential was calculated by using (1),” or “Using (1),
paper is intended for a conference, please observe the confer- we calculated the potential.”

VOLUME 4, 2016 1
 Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

Use a zero before decimal points: “0.25,” not “.25.” Use BIBTEX does not work by magic. It doesn’t get the bib-
“cm3 ,” not “cc.” Indicate sample dimensions as “0.1 cm × liographic data from thin air but from .bib files. If you use
0.2 cm,” not “0.1 × 0.2 cm2 .” The abbreviation for “seconds” BIBTEX to produce a bibliography you must send the .bib
is “s,” not “sec.” Use “Wb/m2 ” or “webers per square meter,” files.
not “webers/m2 .” When expressing a range of values, write LATEX can’t read your mind. If you assign the same label to
“7 to 9” or “7–9,” not “7∼9.” a subsubsection and a table, you might find that Table I has
A parenthetical statement at the end of a sentence is been cross referenced as Table IV-B3.
punctuated outside of the closing parenthesis (like this). (A LATEX does not have precognitive abilities. If you put a
parenthetical sentence is punctuated within the parentheses.) \label command before the command that updates the
In American English, periods and commas are within quota- counter it’s supposed to be using, the label will pick up the
tion marks, like “this period.” Other punctuation is “outside”! last counter to be cross referenced instead. In particular, a
Avoid contractions; for example, write “do not” instead of \label command should not go before the caption of a
“don’t.” The serial comma is preferred: “A, B, and C” instead figure or a table.
of “A, B and C.” Do not use \nonumber inside the {array} environ-
If you wish, you may write in the first person singular ment. It will not stop equation numbers inside {array}
or plural and use the active voice (“I observed that . . .” or (there won’t be any anyway) and it might stop a wanted
“We observed that . . .” instead of “It was observed that . . .”). equation number in the surrounding equation.
Remember to check spelling. If your native language is not
English, please get a native English-speaking colleague to
II. UNITS
carefully proofread your paper.
Use either SI (MKS) or CGS as primary units. (SI units
Try not to use too many typefaces in the same article.
are strongly encouraged.) English units may be used as
You’re writing scholarly papers, not ransom notes. Also
secondary units (in parentheses). This applies to papers in
please remember that MathJax can’t handle really weird
data storage. For example, write “15 Gb/cm2 (100 Gb/in2 ).”
typefaces.
An exception is when English units are used as identifiers in
C. EQUATIONS
trade, such as “3½-in disk drive.” Avoid combining SI and
CGS units, such as current in amperes and magnetic field
Number equations consecutively with equation numbers in
in oersteds. This often leads to confusion because equations
parentheses flush with the right margin, as in (1). To make
do not balance dimensionally. If you must use mixed units,
your equations more compact, you may use the solidus ( / ),
clearly state the units for each quantity in an equation.
the exp function, or appropriate exponents. Use parentheses
to avoid ambiguities in denominators. Punctuate equations The SI unit for magnetic field strength H is A/m. However,
when they are part of a sentence, as in if you wish to use units of T, either refer to magnetic flux
density B or magnetic field strength symbolized as µ0 H. Use
E = mc2 . (1) the center dot to separate compound units, e.g., “A·m2 .”
Be sure that the symbols in your equation have been de-
fined before the equation appears or immediately following. III. SOME COMMON MISTAKES
Italicize symbols (T might refer to temperature, but T is the The word “data” is plural, not singular. The subscript for the
unit tesla). Refer to “(1),” not “Eq. (1)” or “equation (1),” permeability of vacuum µ0 is zero, not a lowercase letter
except at the beginning of a sentence: “Equation (1) is . . . .” “o.” The term for residual magnetization is “remanence”;
the adjective is “remanent”; do not write “remnance” or
D. LATEX-SPECIFIC ADVICE “remnant.” Use the word “micrometer” instead of “micron.”
Please use “soft” (e.g., \eqref{Eq}) cross references in- A graph within a graph is an “inset,” not an “insert.” The
stead of “hard” references (e.g., (1)). That will make it word “alternatively” is preferred to the word “alternately”
possible to combine sections, add equations, or change the (unless you really mean something that alternates). Use the
order of figures or citations without having to go through the word “whereas” instead of “while” (unless you are referring
file line by line. to simultaneous events). Do not use the word “essentially” to
Please don’t use the {eqnarray} equation environ- mean “approximately” or “effectively.” Do not use the word
ment. Use {align} or {IEEEeqnarray} instead. The “issue” as a euphemism for “problem.” When compositions
{eqnarray} environment leaves unsightly spaces around are not specified, separate chemical symbols by en-dashes;
relation symbols. for example, “NiMn” indicates the intermetallic compound
Please note that the {subequations} environment in Ni0.5 Mn0.5 whereas “Ni–Mn” indicates an alloy of some
LATEX will increment the main equation counter even when composition Nix Mn1−x .
there are no equation numbers displayed. If you forget that, Be aware of the different meanings of the homophones
you might write an article in which the equation numbers “affect” (usually a verb) and “effect” (usually a noun),
skip from (17) to (20), causing the copy editors to wonder “complement” and “compliment,” “discreet” and “discrete,”
if you’ve discovered a new method of counting. “principal” (e.g., “principal investigator”) and “principle”
2 VOLUME 4, 2016
Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

FIGURE 1. Magnetization as a function of applied field. It is good practice to explain the significance of the figure in the caption.

(e.g., “principle of measurement”). Do not confuse “imply” TABLE 1. Units for Magnetic Properties
and “infer.”
Symbol Quantity Conversion from Gaussian and
Prefixes such as “non,” “sub,” “micro,” “multi,” and “ultra” CGS EMU to SI a
are not independent words; they should be joined to the words Φ magnetic flux 1 Mx → 10−8 Wb = 10−8 V·s
they modify, usually without a hyphen. There is no period B magnetic flux density, 1 G → 10−4 T = 10−4 Wb/m2
after the “et” in the Latin abbreviation “et al.” (it is also magnetic induction
H magnetic field strength 1 Oe → 103 /(4π) A/m
italicized). The abbreviation “i.e.,” means “that is,” and the m magnetic moment 1 erg/G = 1 emu
abbreviation “e.g.,” means “for example” (these abbrevia- → 10−3 A·m2 = 10−3 J/T
tions are not italicized). M magnetization 1 erg/(G·cm3 ) = 1 emu/cm3
→ 103 A/m
A general IEEE styleguide is available at http://www.ieee.org/ 4πM magnetization 1 G → 103 /(4π) A/m
authortools. σ specific magnetization 1 erg/(G·g) = 1 emu/g → 1
A·m2 /kg
j magnetic dipole 1 erg/G = 1 emu
IV. GUIDELINES FOR GRAPHICS PREPARATION AND
moment → 4π × 10−10 Wb·m
SUBMISSION J magnetic polarization 1 erg/(G·cm3 ) = 1 emu/cm3
A. TYPES OF GRAPHICS → 4π × 10−4 T
χ, κ susceptibility 1 → 4π
The following list outlines the different types of graphics χρ mass susceptibility 1 cm3 /g → 4π × 10−3 m3 /kg
published in IEEE journals. They are categorized based on µ permeability 1 → 4π × 10−7 H/m
their construction, and use of color/shades of gray: = 4π × 10−7 Wb/(A·m)
µr relative permeability µ → µr
w, W energy density 1 erg/cm3 → 10−1 J/m3
1) Color/Grayscale figures N, D demagnetizing factor 1 → 1/(4π)
Figures that are meant to appear in color, or shades of Vertical lines are optional in tables. Statements that serve as captions for the
black/gray. Such figures may include photographs, illustra- entire table do not need footnote letters.
a Gaussian units are the same as cg emu for magnetostatics; Mx = maxwell, G
tions, multicolor graphs, and flowcharts. = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T = tesla, m =
meter, A = ampere, J = joule, kg = kilogram, H = henry.
2) Line Art figures
Figures that are composed of only black lines and shapes.
These figures should have no shades or half-tones of gray, B. MULTIPART FIGURES
only black and white. Figures compiled of more than one sub-figure presented side-
by-side, or stacked. If a multipart figure is made up of multi-
3) Author photos ple figure types (one part is lineart, and another is grayscale
Head and shoulders shots of authors that appear at the end of or color) the figure should meet the stricter guidelines.
our papers.
C. FILE FORMATS FOR GRAPHICS
4) Tables Format and save your graphics using a suitable graphics
Data charts which are typically black and white, but some- processing program that will allow you to create the im-
times include color. ages as PostScript (PS), Encapsulated PostScript (.EPS),
VOLUME 4, 2016 3
 Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

Tagged Image File Format (.TIFF), Portable Document For- H. ACCEPTED FONTS WITHIN FIGURES
mat (.PDF), Portable Network Graphics (.PNG), or Metapost When preparing your graphics IEEE suggests that you use of
(.MPS), sizes them, and adjusts the resolution settings. When one of the following Open Type fonts: Times New Roman,
submitting your final paper, your graphics should all be Helvetica, Arial, Cambria, and Symbol. If you are supplying
submitted individually in one of these formats along with the EPS, PS, or PDF files all fonts must be embedded. Some
manuscript. fonts may only be native to your operating system; without
the fonts embedded, parts of the graphic may be distorted or
D. SIZING OF GRAPHICS missing.
Most charts, graphs, and tables are one column wide A safe option when finalizing your figures is to strip out
(3.5 inches/88 millimeters/21 picas) or page wide (7.16 the fonts before you save the files, creating “outline” type.
inches/181 millimeters/43 picas). The maximum depth a This converts fonts to artwork what will appear uniformly on
graphic can be is 8.5 inches (216 millimeters/54 picas). When any screen.
choosing the depth of a graphic, please allow space for a
caption. Figures can be sized between column and page I. USING LABELS WITHIN FIGURES
widths if the author chooses, however it is recommended 1) Figure Axis labels
that figures are not sized less than column width unless when Figure axis labels are often a source of confusion. Use words
necessary. rather than symbols. As an example, write the quantity “Mag-
There is currently one publication with column measure- netization,” or “Magnetization M,” not just “M.” Put units in
ments that do not coincide with those listed above. Proceed- parentheses. Do not label axes only with units. As in Fig. 1,
ings of the IEEE has a column measurement of 3.25 inches for example, write “Magnetization (A/m)” or “Magnetization
(82.5 millimeters/19.5 picas). (A·m−1 ),” not just “A/m.” Do not label axes with a ratio of
The final printed size of author photographs is exactly quantities and units. For example, write “Temperature (K),”
1 inch wide by 1.25 inches tall (25.4 millimeters × 31.75 not “Temperature/K.”
millimeters/6 picas × 7.5 picas). Author photos printed in Multipliers can be especially confusing. Write “Magneti-
editorials measure 1.59 inches wide by 2 inches tall (40 zation (kA/m)” or “Magnetization (103 A/m).” Do not write
millimeters × 50 millimeters/9.5 picas × 12 picas). “Magnetization (A/m) × 1000” because the reader would not
know whether the top axis label in Fig. 1 meant 16000 A/m
E. RESOLUTION or 0.016 A/m. Figure labels should be legible, approximately
8 to 10 point type.
The proper resolution of your figures will depend on the type
of figure it is as defined in the “Types of Figures” section.
2) Subfigure Labels in Multipart Figures and Tables
Author photographs, color, and grayscale figures should be at
least 300dpi. Line art, including tables should be a minimum Multipart figures should be combined and labeled before
of 600dpi. final submission. Labels should appear centered below each
subfigure in 8 point Times New Roman font in the format of
(a) (b) (c).
F. VECTOR ART
In order to preserve the figures’ integrity across multiple J. FILE NAMING
computer platforms, we accept files in the following formats:
Figures (line artwork or photographs) should be named start-
.EPS/.PDF/.PS. All fonts must be embedded or text converted
ing with the first 5 letters of the author’s last name. The next
to outlines in order to achieve the best-quality results.
characters in the filename should be the number that repre-
sents the sequential location of this image in your article. For
G. COLOR SPACE example, in author “Anderson’s” paper, the first three figures
The term color space refers to the entire sum of colors would be named ander1.tif, ander2.tif, and ander3.ps.
that can be represented within the said medium. For our Tables should contain only the body of the table (not the
purposes, the three main color spaces are Grayscale, RGB caption) and should be named similarly to figures, except that
(red/green/blue) and CMYK (cyan/magenta/yellow/black). ‘.t’ is inserted in-between the author’s name and the table
RGB is generally used with on-screen graphics, whereas number. For example, author Anderson’s first three tables
CMYK is used for printing purposes. would be named ander.t1.tif, ander.t2.ps, ander.t3.eps.
All color figures should be generated in RGB or CMYK Author photographs should be named using the first five
color space. Grayscale images should be submitted in characters of the pictured author’s last name. For example,
Grayscale color space. Line art may be provided in grayscale four author photographs for a paper may be named: oppen.ps,
OR bitmap colorspace. Note that “bitmap colorspace” and moshc.tif, chen.eps, and duran.pdf.
“bitmap file format” are not the same thing. When bitmap If two authors or more have the same last name, their first
color space is selected, .TIF/.TIFF/.PNG are the recom- initial(s) can be substituted for the fifth, fourth, third. . . letters
mended file formats. of their surname until the degree where there is differentia-
4 VOLUME 4, 2016
Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

tion. For example, two authors Michael and Monica Oppen- the abstract as the conclusion. A conclusion might elaborate
heimer’s photos would be named oppmi.tif, and oppmo.eps. on the importance of the work or suggest applications and
extensions.
K. REFERENCING A FIGURE OR TABLE WITHIN YOUR .
PAPER
Appendixes, if needed, appear before the acknowledg-
When referencing your figures and tables within your paper,
ment.
use the abbreviation “Fig.” even at the beginning of a sen-
tence. Do not abbreviate “Table.” Tables should be numbered
with Roman Numerals. ACKNOWLEDGMENT
The preferred spelling of the word “acknowledgment” in
L. CHECKING YOUR FIGURES: THE IEEE GRAPHICS
American English is without an “e” after the “g.” Use the
ANALYZER
singular heading even if you have many acknowledgments.
The IEEE Graphics Analyzer enables authors to pre-
Avoid expressions such as “One of us (S.B.A.) would like
screen their graphics for compliance with IEEE Access
to thank . . . .” Instead, write “F. A. Author thanks . . . .” In
standards before submission. The online tool, located at
most cases, sponsor and financial support acknowledgments
http://graphicsqc.ieee.org/, allows authors to upload their
are placed in the unnumbered footnote on the first page, not
graphics in order to check that each file is the correct file for-
here.
mat, resolution, size and colorspace; that no fonts are missing
or corrupt; that figures are not compiled in layers or have
transparency, and that they are named according to the IEEE REFERENCES AND FOOTNOTES
Access naming convention. At the end of this automated A. REFERENCES
process, authors are provided with a detailed report on each
graphic within the web applet, as well as by email. References need not be cited in text. When they are, they
For more information on using the Graphics Analyzer or appear on the line, in square brackets, inside the punctuation.
any other graphics related topic, contact the IEEE Graphics Multiple references are each numbered with separate brack-
Help Desk by e-mail at [email protected]. ets. When citing a section in a book, please give the relevant
page numbers. In text, refer simply to the reference number.
M. SUBMITTING YOUR GRAPHICS Do not use “Ref.” or “reference” except at the beginning of
Because IEEE will do the final formatting of your paper, a sentence: “Reference [3] shows . . . .” Please do not use
you do not need to position figures and tables at the top and automatic endnotes in Word, rather, type the reference list
bottom of each column. In fact, all figures, figure captions, at the end of the paper using the “References” style.
and tables can be placed at the end of your paper. In ad- Reference numbers are set flush left and form a column
dition to, or even in lieu of submitting figures within your of their own, hanging out beyond the body of the reference.
final manuscript, figures should be submitted individually, The reference numbers are on the line, enclosed in square
separate from the manuscript in one of the file formats listed brackets. In all references, the given name of the author or
above in Section IV-C. Place figure captions below the fig- editor is abbreviated to the initial only and precedes the last
ures; place table titles above the tables. Please do not include name. Use them all; use et al. only if names are not given. Use
captions as part of the figures, or put them in “text boxes” commas around Jr., Sr., and III in names. Abbreviate confer-
linked to the figures. Also, do not place borders around the ence titles. When citing IEEE transactions, provide the issue
outside of your figures. number, page range, volume number, year, and/or month if
available. When referencing a patent, provide the day and the
N. COLOR PROCESSING/PRINTING IN IEEE JOURNALS month of issue, or application. References may not include all
All IEEE Transactions, Journals, and Letters allow an author information; please obtain and include relevant information.
to publish color figures on IEEE Xplore® at no charge, and Do not combine references. There must be only one reference
automatically convert them to grayscale for print versions. In with each number. If there is a URL included with the print
most journals, figures and tables may alternatively be printed reference, it can be included at the end of the reference.
in color if an author chooses to do so. Please note that this Other than books, capitalize only the first word in a paper
service comes at an extra expense to the author. If you intend title, except for proper nouns and element symbols. For
to have print color graphics, include a note with your final papers published in translation journals, please give the En-
paper indicating which figures or tables you would like to be glish citation first, followed by the original foreign-language
handled that way, and stating that you are willing to pay the citation See the end of this document for formats and ex-
additional fee. amples of common references. For a complete discussion of
references and their formats, see the IEEE style manual at
V. CONCLUSION http://www.ieee.org/authortools.
A conclusion section is not required. Although a conclusion
may review the main points of the paper, do not replicate
VOLUME 4, 2016 5
 Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

B. FOOTNOTES are responsible for obtaining any security clearances). Failure

Number footnotes separately in superscript numbers.1 Place to submit the electronic copyright could result in publishing
the actual footnote at the bottom of the column in which it delays later. You will also have the opportunity to designate
is cited; do not put footnotes in the reference list (endnotes). your article as “open access” if you agree to pay the IEEE
Use letters for table footnotes (see Table 1). open access fee.

APPENDIX A SUBMITTING YOUR PAPER FOR REVIEW C. FINAL STAGE USING SCHOLARONE MANUSCRIPTS
A. FINAL STAGE Upon acceptance, you will receive an email with specific
When you submit your final version (after your paper has instructions regarding the submission of your final files.
been accepted), print it in two-column format, including fig- To avoid any delays in publication, please be sure to fol-
ures and tables. You must also send your final manuscript on low these instructions. Most journals require that final sub-
a disk, via e-mail, or through a Web manuscript submission missions be uploaded through ScholarOne Manuscripts, al-
system as directed by the society contact. You may use Zip though some may still accept final submissions via email. Fi-
for large files, or compress files using Compress, Pkzip, nal submissions should include source files of your accepted
Stuffit, or Gzip. manuscript, high quality graphic files, and a formatted pdf
Also, send a sheet of paper or PDF with complete contact file. If you have any questions regarding the final submission
information for all authors. Include full mailing addresses, process, please contact the administrative contact for the
telephone numbers, fax numbers, and e-mail addresses. This journal.
information will be used to send each author a complimentary In addition to this, upload a file with complete contact
copy of the journal in which the paper appears. In addition, information for all authors. Include full mailing addresses,
designate one author as the “corresponding author.” This is telephone numbers, fax numbers, and e-mail addresses. Des-
the author to whom proofs of the paper will be sent. Proofs ignate the author who submitted the manuscript on Schol-
are sent to the corresponding author only. arOne Manuscripts as the “corresponding author.” This is the
only author to whom proofs of the paper will be sent.
B. REVIEW STAGE USING SCHOLARONE®
MANUSCRIPTS D. COPYRIGHT FORM
Contributions to the Transactions, Journals, and Let- Authors must submit an electronic IEEE Copyright
ters may be submitted electronically on IEEE’s on- Form (eCF) upon submitting their final manuscript
line manuscript submission and peer-review system, files. You can access the eCF system through your
ScholarOne® Manuscripts. You can get a listing of manuscript submission system or through the Author
the publications that participate in ScholarOne at Gateway. You are responsible for obtaining any nec-
http://www.ieee.org/publications_standards/publications/ essary approvals and/or security clearances. For addi-
authors/authors_submission.html. First check if you have tional information on intellectual property rights, visit the
an existing account. If there is none, please create a new IEEE Intellectual Property Rights department web page
account. After logging in, go to your Author Center and click at http://www.ieee.org/publications_standards/publications/
“Submit First Draft of a New Manuscript.” rights/index.html.
Along with other information, you will be asked to select
the subject from a pull-down list. Depending on the journal, APPENDIX B IEEE PUBLISHING POLICY
there are various steps to the submission process; you must The general IEEE policy requires that authors should only
complete all steps for a complete submission. At the end of submit original work that has neither appeared elsewhere
each step you must click “Save and Continue”; just uploading for publication, nor is under review for another refereed
the paper is not sufficient. After the last step, you should see publication. The submitting author must disclose all prior
a confirmation that the submission is complete. You should publication(s) and current submissions when submitting a
also receive an e-mail confirmation. For inquiries regarding manuscript. Do not publish “preliminary” data or results.
the submission of your paper on ScholarOne Manuscripts, The submitting author is responsible for obtaining agreement
please contact [email protected] or call +1 732 465 of all coauthors and any consent required from employers
5861. or sponsors before submitting an article. The IEEE Access
ScholarOne Manuscripts will accept files for review in Department strongly discourages courtesy authorship; it is
various formats. Please check the guidelines of the specific the obligation of the authors to cite only relevant prior work.
journal for which you plan to submit. The IEEE Access Department does not publish conference
You will be asked to file an electronic copyright form im- records or proceedings, but can publish articles related to
mediately upon completing the submission process (authors conferences that have undergone rigorous peer review. Min-
imally, two reviews are required for every article submitted
1 It is recommended that footnotes be avoided (except for the unnumbered
for peer review.
footnote with the receipt date on the first page). Instead, try to integrate the
footnote information into the text.

6 VOLUME 4, 2016
Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

APPENDIX C PUBLICATION PRINCIPLES xxx.

The two types of contents of that are published are; 1) peer- See [8], [9].
reviewed and 2) archival. The Access Department publishes • Basic format for books (when available online):
scholarly articles of archival value as well as tutorial exposi- J. K. Author, “Title of chapter in the book,” in Title
tions and critical reviews of classical subjects and topics of of Published Book, xth ed. City of Publisher, State,
current interest. Country: Abbrev. of Publisher, year, ch. x, sec. x, pp.
Authors should consider the following points: xxx–xxx. [Online]. Available: http://www.web.com
1) Technical papers submitted for publication must ad- See [10]– [13].
vance the state of knowledge and must cite relevant • Basic format for journals (when available online):
prior work. J. K. Author, “Name of paper,” Abbrev. Title of
2) The length of a submitted paper should be commen- Periodical, vol. x, no. x, pp. xxx–xxx, Abbrev.
surate with the importance, or appropriate to the com- Month, year. Accessed on: Month, Day, year, DOI:
plexity, of the work. For example, an obvious extension 10.1109.XXX.123456, [Online].
of previously published work might not be appropriate See [14]– [16].
for publication or might be adequately treated in just a • Basic format for papers presented at conferences (when
few pages. available online):
3) Authors must convince both peer reviewers and the J.K. Author. (year, month). Title. presented at ab-
editors of the scientific and technical merit of a paper; brev. conference title. [Type of Medium]. Available:
the standards of proof are higher when extraordinary or site/path/file
unexpected results are reported. See [17].
4) Because replication is required for scientific progress, • Basic format for reports and handbooks (when available
papers submitted for publication must provide suffi- online):
cient information to allow readers to perform similar J. K. Author. “Title of report,” Company. City, State,
experiments or calculations and use the reported re- Country. Rep. no., (optional: vol./issue), Date. [Online]
sults. Although not everything need be disclosed, a Available: site/path/file
paper must contain new, useable, and fully described See [18], [19].
information. For example, a specimen’s chemical com- • Basic format for computer programs and electronic doc-
position need not be reported if the main purpose of uments (when available online):
a paper is to introduce a new measurement technique. Legislative body. Number of Congress, Session. (year,
Authors should expect to be challenged by reviewers month day). Number of bill or resolution, Title. [Type
if the results are not supported by adequate data and of medium]. Available: site/path/file
critical details. NOTE: ISO recommends that capitalization follow
5) Papers that describe ongoing work or announce the the accepted practice for the language or script in
latest technical achievement, which are suitable for which the information is given.
presentation at a professional conference, may not be See [20].
appropriate for publication. • Basic format for patents (when available online):
Name of the invention, by inventor’s name. (year, month
APPENDIX D REFERENCE EXAMPLES day). Patent Number [Type of medium]. Available:
• Basic format for books: site/path/file
J. K. Author, “Title of chapter in the book,” in Title of See [21].
His Published Book, xth ed. City of Publisher, (only • Basic formatfor conference proceedings (published):
U.S. State), Country: Abbrev. of Publisher, year, ch. x, J. K. Author, “Title of paper,” in Abbreviated Name of
sec. x, pp. xxx–xxx. Conf., City of Conf., Abbrev. State (if given), Country,
See [1], [2]. year, pp. xxxxxx.
• Basic format for periodicals: See [22].
J. K. Author, “Name of paper,” Abbrev. Title of Peri- • Example for papers presented at conferences (unpub-
odical, vol. x, no. x,pp. xxx–xxx, Abbrev. Month, year, lished):
DOI. 10.1109.XXX.123456. See [23].
See [3]– [5]. • Basic format for patents:
• Basic format for reports: J. K. Author, “Title of patent,” U.S. Patent x xxx xxx,
J. K. Author, “Title of report,” Abbrev. Name of Co., Abbrev. Month, day, year.
City of Co., Abbrev. State, Country, Rep. xxx, year. See [24].
See [6], [7]. • Basic format for theses (M.S.) and dissertations (Ph.D.):
• Basic format for handbooks:
Name of Manual/Handbook, x ed., Abbrev. Name of 1) J. K. Author, “Title of thesis,” M.S. thesis, Abbrev.
Co., City of Co., Abbrev. State, Country, year, pp. xxx– Dept., Abbrev. Univ., City of Univ., Abbrev. State,
VOLUME 4, 2016 7
 Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

year. [17] PROCESS Corporation, Boston, MA, USA. Intranets: Internet

2) J. K. Author, “Title of dissertation,” Ph.D. disser- technologies deployed behind the firewall for corporate productivity.
Presented at INET96 Annual Meeting. [Online]. Available:
tation, Abbrev. Dept., Abbrev. Univ., City of Univ., http://home.process.com/Intranets/wp2.htp
Abbrev. State, year. [18] R. J. Hijmans and J. van Etten, “Raster: Geographic analysis and modeling
with raster data,” R Package Version 2.0-12, Jan. 12, 2012. [Online].
See [25], [26]. Available: http://CRAN.R-project.org/package=raster
• Basic format for the most common types of unpublished [19] Teralyzer. Lytera UG, Kirchhain, Germany [Online]. Available:
references: http://www.lytera.de/Terahertz_THz_Spectroscopy.php?id=home,
Accessed on: Jun. 5, 2014
1) J. K. Author, private communication, Abbrev. [20] U.S. House. 102nd Congress, 1st Session. (1991, Jan. 11). H. Con. Res. 1,
Month, year. Sense of the Congress on Approval of Military Action. [Online]. Available:
2) J. K. Author, “Title of paper,” unpublished. LEXIS Library: GENFED File: BILLS
[21] Musical toothbrush with mirror, by L.M.R. Brooks. (1992, May 19). Patent
3) J. K. Author, “Title of paper,” to be published. D 326 189 [Online]. Available: NEXIS Library: LEXPAT File: DES
See [27]– [29]. [22] D. B. Payne and J. R. Stern, “Wavelength-switched pas- sively coupled
single-mode optical network,” in Proc. IOOC-ECOC, Boston, MA, USA,
• Basic formats for standards: 1985, pp. 585–590.
1) Title of Standard, Standard number, date. [23] D. Ebehard and E. Voges, “Digital single sideband detection for interfer-
2) Title of Standard, Standard number, Corporate au- ometric sensors,” presented at the 2nd Int. Conf. Optical Fiber Sensors,
Stuttgart, Germany, Jan. 2-5, 1984.
thor, location, date. [24] G. Brandli and M. Dick, “Alternating current fed power supply,” U.S.
See [30], [31]. Patent 4 084 217, Nov. 4, 1978.
[25] J. O. Williams, “Narrow-band analyzer,” Ph.D. dissertation, Dept. Elect.
• Article number in reference examples: Eng., Harvard Univ., Cambridge, MA, USA, 1993.
See [32], [33]. [26] N. Kawasaki, “Parametric study of thermal and chemical nonequilibrium
• Example when using et al.: nozzle flow,” M.S. thesis, Dept. Electron. Eng., Osaka Univ., Osaka, Japan,
1993.
See [34]. [27] A. Harrison, private communication, May 1995.
[28] B. Smith, “An approach to graphs of linear forms,” unpublished.
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8 VOLUME 4, 2016
Author et al.: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

FIRST A. AUTHOR (M’76–SM’81–F’87) and THIRD C. AUTHOR, JR. (M’87) received the
all authors may include biographies. Biographies B.S. degree in mechanical engineering from Na-
are often not included in conference-related pa- tional Chung Cheng University, Chiayi, Taiwan, in
pers. This author became a Member (M) of IEEE 2004 and the M.S. degree in mechanical engineer-
in 1976, a Senior Member (SM) in 1981, and ing from National Tsing Hua University, Hsinchu,
a Fellow (F) in 1987. The first paragraph may Taiwan, in 2006. He is currently pursuing the
contain a place and/or date of birth (list place, then Ph.D. degree in mechanical engineering at Texas
date). Next, the author’s educational background A&M University, College Station, TX, USA.
is listed. The degrees should be listed with type of From 2008 to 2009, he was a Research Assistant
degree in what field, which institution, city, state, with the Institute of Physics, Academia Sinica,
and country, and year the degree was earned. The author’s major field of Tapei, Taiwan. His research interest includes the development of surface
study should be lower-cased. processing and biological/medical treatment techniques using nonthermal
The second paragraph uses the pronoun of the person (he or she) and atmospheric pressure plasmas, fundamental study of plasma sources, and
not the author’s last name. It lists military and work experience, including fabrication of micro- or nanostructured surfaces.
summer and fellowship jobs. Job titles are capitalized. The current job must Mr. Author’s awards and honors include the Frew Fellowship (Australian
have a location; previous positions may be listed without one. Information Academy of Science), the I. I. Rabi Prize (APS), the European Frequency
concerning previous publications may be included. Try not to list more than and Time Forum Award, the Carl Zeiss Research Award, the William F.
three books or published articles. The format for listing publishers of a book Meggers Award and the Adolph Lomb Medal (OSA).
within the biography is: title of book (publisher name, year) similar to a
reference. Current and previous research interests end the paragraph. The
third paragraph begins with the author’s title and last name (e.g., Dr. Smith,
Prof. Jones, Mr. Kajor, Ms. Hunter). List any memberships in professional
societies other than the IEEE. Finally, list any awards and work for IEEE
committees and publications. If a photograph is provided, it should be of
good quality, and professional-looking. Following are two examples of an
author’s biography.

SECOND B. AUTHOR was born in Greenwich

Village, New York, NY, USA in 1977. He re-
ceived the B.S. and M.S. degrees in aerospace
engineering from the University of Virginia, Char-
lottesville, in 2001 and the Ph.D. degree in
mechanical engineering from Drexel University,
Philadelphia, PA, in 2008.
From 2001 to 2004, he was a Research Assistant
with the Princeton Plasma Physics Laboratory.
Since 2009, he has been an Assistant Professor
with the Mechanical Engineering Department, Texas A&M University,
College Station. He is the author of three books, more than 150 articles, and
more than 70 inventions. His research interests include high-pressure and
high-density nonthermal plasma discharge processes and applications, mi-
croscale plasma discharges, discharges in liquids, spectroscopic diagnostics,
plasma propulsion, and innovation plasma applications. He is an Associate
Editor of the journal Earth, Moon, Planets, and holds two patents.
Dr. Author was a recipient of the International Association of Geomag-
netism and Aeronomy Young Scientist Award for Excellence in 2008, and
the IEEE Electromagnetic Compatibility Society Best Symposium Paper
Award in 2011.

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