Vendor Management System – User Guide

Copyright © 2011 Tata Consultancy Services

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User Guide for Vendor Management System

Preface

• Purpose
– To explain the procedure of registering vendor profile in
Vendor Management System

• Intended audience
Preface
– TCS’ Vendors

• Prerequisites
– Vendor should have received an email with credentials
for creating a profile in Vendor Management System
from TCS

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User Guide for Vendor Management System

Vendor Mail Box

<Email ID> Mail with credentials for
NA Vendor Management System

The URL for Vendor login.

<User ID> The credential for profile creation.

<Password>

<Comments provided by TCS Department>

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User Guide for Vendor Management System

Vendor Management System Home Page

1. Click Login.

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Login Page Appears

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Providing Username

2. Provide Username.

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Providing Password

3. Provide Password.

4.Click Submit.

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Change Password Screen Appears

5. Click Help to know how

to set your new password.

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TCS Password Policy Screen Appears

6. Read the password

policy to change the
password and close the
screen.

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Providing New Password

7. Provide New Password following

TCS Password Policy.

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Confirming New Password

8. Re-enter the new password in

Confirm New Password field.

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Selecting Security Question

9. Select a Security Question for your

profile from this drop-down list. It helps you
to recover your password, if you forget it.

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Changing Password

10. Provide Answer of the

security question.

11. Click Change Password.

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Confirmation Message Appears

The information message appears and it

indicates that the password has been
changed successfully.

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Submitting Login Credentials

12. Provide new password

in Password field.

13. Click Submit.

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Company Profile Verification

Provide all the relevant and

necessary information in all the
forms in Company Profile
Verification.

Scroll
Down

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Company Profile Verification

Scroll Up

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User Guide for Vendor Management System

Form 1: Basic Details

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User Guide for Vendor Management System

Providing Basic Details

14. Provide all the

mandatory fields under
Company Details and
Primary Contact Details.

15. Provide PAN

card details.

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User Guide for Vendor Management System

Selecting Payment Currency

16. Select Payment

Currency from drop-down
list.

Scroll
Down

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User Guide for Vendor Management System

Providing Other Details

17. Provide MSMED
details, if applicable.

18. Provide SIC, if applicable.

19. Upload necessary documents

in Attachments.

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Uploading Document

20. Click Choose File to

21. Click Upload.
select required file.

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User Guide for Vendor Management System

Adding Documents with Label Name

Click the trash icon to delete the

uploaded files.

Click the link to view the

table of uploaded files.

22. Click Add Document to add

document with label name other than
those present in the table.

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Uploading Document with Label Name

23. Provide Document Name.

24. Click Choose File to select

25. Click Upload.
file against the provided label
name.

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Saving Basic Details

26. Click Save and Proceed.

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Confirmation Message

The information message appears and it

indicates that the Basic Details have
been changed successfully.

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User Guide for Vendor Management System

Form 2: Site and Location Details

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User Guide for Vendor Management System

Site and Location Details

Provide the site information in this form.

Provide address details for sites

27. Select Country for new site from
the drop-down list.

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Providing Address

Provide address details for sites

28. Provide Address for
new site.

29. Click Upload to attach

necessary file.

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User Guide for Vendor Management System

Selecting Document

Provide address details for sites

30 .Click Browse to select

required file.

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Selecting Document

31. Select required file to uploaded.

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Uploading Document

Provide address details for sites

32. Click Upload.

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Saving Site Details

Provide address details for sites

Click the trash icon to delete the

uploaded files.

33. Click Save Site Details.

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Confirmation Message

The information message appears and it

indicates that the Site Details have been
changed successfully.

Provide address details for sites

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Adding More Sites

Click Add a new Site/Location to add

more sites to your profile.

Provide address details for sites

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Deleting Sites
Provide address details for sites

Click Delete Site to delete the site.

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Form 3: Bank and Tax Details

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Bank and Tax Details

Provide bank details in this form.

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Selecting Bank Name

34. Select Bank Name from the drop-

down list.

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Providing Required Details

35. Provide Bank Account

Number.

37. Provide ABA Routing

36. Provide Bank Address. Number/IBAN.

38. Click Other Details.

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Providing Other Details

39. Provide the details for all the applicable

fields. These are important to carry out
effective business.

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Saving Bank Details

40. Click Save and Proceed.

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Profile Management for Miscellaneous Vendors Global Procurement System

Confirmation Message
First Name Last Name (12345)

The information message appears and it

indicates that the Bank Details have
been changed successfully.

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User Guide for Vendor Management System

Form 4: Contact Details

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Adding New Row

First Name, Last Name and

Email ID are auto populated.
41. Provide Contact Number.

Click New Row to add another

contact detail for that site.

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Providing Contact Information

Provide First Name, Last Name, Email

ID and Contact Number for whom you
want to create the login credential.

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Providing Contact Details

First Name, Last Name and

Email ID are auto populated. 42. Provide Contact Number
for new city.

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Deleting Row

Select the check box of the Contact

Details and click Delete Row to
delete the contact details.

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Proceed Action

43. Click Proceed.

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Confirmation Message

The information message appears and it

indicates that the Contact Details have
been changed successfully.

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Form 5: Attachments

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All Attachments

View the attached document in attachment table or

attach required documents on this form.

44. Click Upload against a

document name.

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Adding New Document

The Add a New Document

window appears.

45. Click Browse to select a file

that you want to upload.

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Uploading New Document

46. Click Upload.

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All Attachments

Click the link to view all the

uploaded document in the
attachment table.

Click the trash icon to delete

particular document.

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Saving Details

47. Click Save.

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Confirmation Message

The information message appears and it

indicates that the Attachments have
been changed successfully.

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Accepting TCS Supplier Code of Conduct

48. Select the check box to

acknowledge that you have read
and accept TCS Supplier Code of
Conduct.
Click TCS Supplier Code of
Conduct to read/save the same.

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Submitting Request

49. Select I Agree to agree with TCS HSE Policy

and proceed.

50. Click Submit.

Click TCS HSE Policy to

read/save the same.

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Confirming Submission of Request

The dialogue box appears to seek

confirmation on submission of the
request.

51. Click OK to submit the request.

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Request ID Appears

Click Glossary to understand the

acronyms used in the VMS.

The information message appears to

acknowledge the successful submission of
the request.

The system automatically generates

Request ID for the submitted request.

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 Thank You

Copyright © 2011 Tata Consultancy Services

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