05 - Chapter 1 PDF
05 - Chapter 1 PDF
CONCEPT OF FINANCIAL
ANALYSIS
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MEANING AND CONCEPT OF FINANCIAL ANALYSIS
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Financial analysis can be applied in a wide variety of situations to give business
managers the information they need to make critical decisions."In a very real
sense, finance is the language of business. Goals are set and performance is
measured in financial terms. Plants are built, equipment ordered, and new
projects undertaken based on clear investment return criteria. Financial analysis is
required in every such case."
It is performed by professionals who prepare reports using ratios that make use of
information taken from financial statements and other reports. These reports are
usually presented to top management as one of their bases in making business
decisions, such as:
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Elements of a Company Assessed by the financial analysts:
1. Profitability – It is the ability to earn income and sustain growth in both the
short- and long-term. A company's degree of profitability is usually based on the
income statement, which reports on the company's results of operations.
2. Solvency – It is the ability to pay its obligation to creditors and other third
parties in the long-term. It is also based on the company's balance sheet, which
indicates the financial condition of a business at a given point of time.
4. Stability - The firm's ability to remain in business in the long run, without
having to sustain significant losses in the conduct of its business.
Assessing a company's stability requires the use of the income statement and the
balance sheet, as well as other financial and non-financial indicators.
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see if its statements conform to the various accounting standards and the
rules of the SEC.
Objectives
Financial statement analysis shows the current position of the firm in terms of the
types of assets owned by a business firm and the different liabilities due against
the enterprise.
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Provide reliable financial information.
Provide other needed information about changes in economic resources
and obligation.
Provide reliable information about changes in net resources.
Provide financial information that assess in estimating the earnings of a
business.
Disclosing other information according to the needs of the users.
Thus, horizontal analysis is the review of the results of multiple time periods,
while vertical analysis is the review of the proportion of accounts to each other
within a single period.
2. Ratio Analysis
The second method for analyzing financial statements is the use of many kinds
of ratios. You use ratios to calculate the relative size of one number in relation to
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another. After you calculate a ratio, you can then compare it to the same ratio
calculated for a prior period, or that is based on an industry average, to see if the
company is performing in accordance with expectations. In a typical financial
statement analysis, most ratios will be within expectations, while a small number
will flag potential problems that will attract the attention of the reviewer.The
methods to be selected for the analysis depend upon the circumstances and the
users' need. The user or the analyst should use appropriate methods to derive
required information to fulfill their needs.
The Profit & Loss Account reveals financial result in term of Net Profit or Net
loss for the period of account year which is normally 12 months.
Items appearing on Debit side of the Profit & Loss Account:
The Expenses incurred in a business is divided in two parts. i.e; one is Direct
expenses are recorded in trading Account., and another one is indirect expenses,
which are recorded on the debit side of profit & loss account.
Indirect Expenses are grouped under four heads:
Selling Expenses: All expenses relating to sales such as Carriage outwards,
travelling expenses, Advertising etc.
Office Expenses: Expenses incurred on running an office such as Office Salaries,
Rent, Tax, Postage, Stationery etc.,
Maintenance Expenses: Maintenance expenses of assets. It includes Repairs and
Renewals, Depreciation etc.
Financial Expenses: Interest Paid on loan, Discount allowed etc., are few
examples for Financial Expenses.
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Item appearing on Credit side of Profit and Loss account:
Gross Profit is appeared on the credit side of P & L. account. Also other gains
and incomes of the business are shown on the credit side. Typical of such gains
are items such as Interest received, Rent received, Discounts earned, Commission
earned.
Specimen Format
Profit & Loss Account
(For the year ended 31st March 2012)
Particulars Amount Particulars Amount
To Trading A/c By Trading A/c
(Gross Loss) (Gross Profit)
To Salaries By Commission earned
To Rent & Taxes By Rent received
To Stationeries By Interest received
To Postage expenses By Discount received
To Insurance By Net Loss
(Capital A/c)
To Repairs
To Trading expenses
To office expenses
To Interest
To Bank charges
To Establishment expenses
To Sunder expenses
To Commission
To Discount
To Advertisement
To Carriage outwards
To Traveling expenses
To Distribution expenses
To Bad debt provision
To Net Profit
(transferred to Capital A/c)
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Balance Sheet
The accounting balance sheet is one of the major financial statements used by
accountants and business owners. (The other major financial statements are
the income statement, statement of cash flows, and statement of stockholders'
equity). The balance sheet is also referred to as the statement of financial
position.
The balance sheet presents a company's financial position at the end of a
specified date. Some describe the balance sheet as a "snapshot" of the company's
financial position at a point (a moment or an instant) in time. For example, the
amounts reported on a balance sheet dated December 31, 2012 reflect that instant
when all the transactions through December 31 have been recorded.
Because the balance sheet informs the reader of a company's financial position as
of one moment in time, it allows someone like a creditor to see what a
company owns as well as what it owes to other parties as of the date indicated in
the heading. This is valuable information to the banker who wants to determine
whether or not a company qualifies for additional credit or loans. Others who
would be interested in the balance sheet include current investors, potential
investors, company management, suppliers, some customers, competitors,
government agencies, and labor unions.
We will begin our explanation of the accounting balance sheet with its major
components, elements, or major categories:
Assets
Liabilities
Assets
Assets are things that the company owns. They are the resources of the company
that have been acquired through transactions, and have future economic value
that can be measured and expressed in dollars. Assets also include costs paid in
advance that have not yet expired, such as prepaid advertising, prepaid insurance,
prepaid legal fees, and prepaid rent.
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Classifications of Assets on the Balance Sheet
Accountants usually prepare classified balance sheets. "Classified" means that the
balance sheet accounts are presented in distinct groupings, categories, or
classifications. The asset classifications and their order of appearance on the
balance sheet are:
Current Assets
Investments
Intangible Assets
Other Assets
Liabilities
Liabilities are obligations of the company; they are amounts owed to creditors for
a past transaction and they usually have the word "payable" in their account title.
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Along with owner's equity, liabilities can be thought of as a source of the
company's assets. They can also be thought of as a claim against a company's
assets.
Classifications of Liabilities on the Balance Sheet
Liability and contra liability accounts are usually classified (put into distinct
groupings, categories, or classifications) on the balance sheet. The liability
classifications and their order of appearance on the balance sheet are:
Current Liabilities
Owner's equity is generally represented on the balance sheet with two or three
accounts (e.g., Mary Smith, Capital; Mary Smith, Drawing; and perhaps Current
Year's Net Income). See the sample balance sheet in Part 4.
The stockholders' equity section of a corporation's balance sheet is:
Paid-in Capital
Retained Earnings
Treasury Stock
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The stockholders' equity section of a corporation's balance sheet is:
Ratio Analysis
Liquidity ratios:
Liquidity refers to a company's ability to pay its current bills and expenses. In
other words, liquidity relates to the availability of cash and other assets to cover
accounts payable, short-term debt, and other liabilities. All small businesses
require a certain degree of liquidity in order to pay their bills on time, though
start-up and very young companies are often not very liquid. In mature
companies, low levels of liquidity can indicate poor management or a need for
additional capital. Of course, any company's liquidity may vary due to
seasonality, the timing of sales, and the state of the economy.
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Cash coverage ratio: Shows the amount of cash available to pay
interest.
Current ratio: Measures the amount of liquidity available to pay
for current liabilities.
Quick ratio: The same as the current ratio, but does not include
inventory.
Liquidity index: Measures the amount of time required to convert
assets into cash.
Activity ratios: These ratios are a strong indicator of the quality of management,
since they reveal how well management is utilizing company resources.
Leverage ratios:
Leverage refers to the proportion of a company's capital that has been contributed
by investors as compared to creditors. In other words, leverage is the extent to
which a company has depended upon borrowing to finance its operations A
company that has a high proportion of debt in relation to its equity would be
considered highly leveraged. Leverage is an important aspect of financial analysis
because it is reviewed closely by both bankers and investors. A high leverage
ratio may increase a company's exposure to risk and business downturns, but
along with this higher risk also comes the potential for higher returns.
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These ratios reveal the extent to which a company is relying upon debt to fund its
operations, and its ability to pay back the debt.
Profitability ratios
These ratios measure how well a company performs in generating a profit. Few
profitability ratios are as follows:
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Net profit ratio: Calculates the amount of profit after taxes and all
expenses have been deducted from net sales.
Return on equity: Shows company profit as a percentage of equity.
Return on net assets: Shows company profits as a percentage of fixed
assets and working capital.
Return on operating asset:. Shows company profit as percentage of assets
utilized.
There are other financial analysis techniques to determine the financial health of
their company besides ratio analysis, with one example being common size
financial statement analysis. These techniques fill in the gaps left by the
limitations of ratio analysis discussed below.
This may be contrary to everything you have ever learned. But, think about it. Do
you want high performance for your company? Or do you want average
performance? I think all business owners know the answer to that one. We all
want high performance. So benchmark your firm's financial ratios to those of
high performing firms in your industry and you will shoot for a higher goal.As
for a limitation of ratio analysis, the only limitation is if you use average ratios
instead of the ratios of high performance firms in your industry.
Ever wonder why you always hear that balance sheets only show historical data?
This is why. A balance sheet is a statement of a firm's financial condition at a
point in time. So, looking back on a balance sheet, you see historical data.
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Inflation may have occurred since that data was gathered and the figures may be
distorted. Reported values on balance sheets are often different from "real"
values. Inflation affects inventory values and depreciation, profits are affected. If
you try to compare balance sheet information from two different time periods and
inflation has played a role, then there may be distortion in your ratios.
You can calculate all the ratios you can find from now until doomsday. Unless
you try to find the cause of the numbers you come up with, you are playing a
useless game. Ratios are meaningless without comparison against trend data or
industry data. Ratios are also meaningless unless you take the limitations listed in
this article into account.
Ratio analysis is based entirely on the data found in business firms' financial
statements. If the financial statements for a company are not quite as good as they
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should be and a company would like better numbers to show up in an annual
report, the company may use window dressing to manipulate the data in the
financial statements. Bear in mind - this is completely against the concept of
financial and business ethics and flies in the face of corporate governance. What
exactly is window dressing? The company will perform some sort of transaction
at the end of its fiscal year that will impact its financial statements and make
them look better but is then taken care of as soon as the new fiscal year starts.
That is the simplest form of window dressing.
You can see that if ratio analysis is used with knowledge and intelligence and not
in a mechanical and unthinking manner (like just cranking out the numbers), it
can be a very valuable tool for financial analysis for the business owner. Its
limitations have to be keep in mind but they should be more or less intuitive to a
savvy business owner.
The financial statement analysis is important for different reasons, they are as
follows:
Holding of Share
Shareholders are the owners of the company. They may have to take decisions
whether they have to continue with the holdings of the company's share or sell
them out. The financial statement analysis is important as it provides meaningful
information to the shareholders in taking such decisions.
Extension of Credit
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The creditors are the providers of loan capital to the company. Therefore they
may have to take decisions as to whether they have to extend their loans to the
company and demand for higher interest rates. The financial statement analysis
provides important information to them for their purpose.
Investment Decision
The prospective investors are those who have surplus capital to invest in some
profitable opportunities. Therefore, they often have to decide whether to invest
their capital in the company's share. The financial statement analysis is important
to them because they can obtain useful information for their investment decision
making purpose.
Financial ratios are determined by dividing one number by another, and are
usually expressed as a percentage. They enable business owners to examine the
relationships between seemingly unrelated items and thus gain useful information
for decision-making. "They are simple to calculate, easy to use, and provide a
wealth of information that cannot be gotten anywhere else," Gill noted. But, he
added, "Ratios are aids to judgment and cannot take the place of experience. They
will not replace good management, but they will make a good manager better.
They help to pinpoint areas that need investigation and assist in developing an
operating strategy for the future.
Virtually any financial statistics can be compared using a ratio. In fact, Kristy and
Diamond claimed that there are over 150 recognized financial ratios that can be
computed in a financial analysis. In reality, however, small business owners and
managers only need to be concerned with a small set of ratios in order to identify
where improvements are needed. Determining which ratios to compute depends
on the type of business, the age of the business, the point in the business cycle,
and any specific information sought. For example, if a small business depends on
a large number of fixed assets, ratios that measure how efficiently these assets are
being used may be the most significant.
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Problems with Financial Statement Analysis
While financial statement analysis is an excellent tool, there are several issues to
be aware of that can interfere with your interpretation of the analysis results.
These issues are:
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Not useful for planning
Qualitative aspects
Wrong judgment
The skills used in the analysis without adequate knowledge of the subject matter
may lead to negative direction . Similarly, biased attitude of the analyst may also
lead to wrong judgement and conclusion.
The limitations mentioned above about financial statement analysis make it clear
that the analysis is a means to an end and not an end to itself. The users and
analysts must understand the limitations before analyzing the financial statements
of the company. Thus, financial analysis only presents part of the total picture.
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BIBLIOGRAPHY
Further Reading:
Bangs, David H., Jr. Managing by the Numbers: Financial Essentials for the
Growing Business. Upstart Publishing, 1992.
Donnahoe, Alan S. What Every Manager Should Know about Financial Analysis.
Simon and Schuster, 1989.
http://accountlearning.blogspot.in/2010/02/importance-of-financial-
statement.html
http://accountlearning.blogspot.in/2010/02/limitations-of-financial-
statement.html
http://www.investopedia.com/exam-guide/cfa-level-1/financial-ratios/uses-
limitations-ratios.asp
http://bizfinance.about.com/od/financialratios/tp/limitations-financial-ratio-
analysis.htm
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Larkin, Howard. "How to Read a Financial Statement." American Medical News.
11 March 1996.
Bangs, David H., Jr. Managing by the Numbers: Financial Essentials for the
Growing Business. Upstart Publishing, 1992.
Donnahoe, Alan S. What Every Manager Should Know about Financial Analysis.
Simon and Schuster, 1989.
Kristy, James E., and Susan Z. Diamond. Finance without Fear. American
Management Association, 1984.
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