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My Tasks

An administrative assistant performs various clerical and organizational tasks to support the operations of an office. These include answering phones, scheduling meetings, maintaining records and contact lists, producing correspondence, ordering supplies, booking travel, submitting expense reports, greeting visitors, providing general support, and handling administrative duties such as filing, copying, and taking minutes. The role also involves developing and updating systems to increase efficiency, resolving issues, and providing assistance to other staff members.

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Karen de Leon
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35 views

My Tasks

An administrative assistant performs various clerical and organizational tasks to support the operations of an office. These include answering phones, scheduling meetings, maintaining records and contact lists, producing correspondence, ordering supplies, booking travel, submitting expense reports, greeting visitors, providing general support, and handling administrative duties such as filing, copying, and taking minutes. The role also involves developing and updating systems to increase efficiency, resolving issues, and providing assistance to other staff members.

Uploaded by

Karen de Leon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ADMINISTRATIVE ASSISTANT TASKS:

 Answer and direct phone calls  Coordinate office procedures


 Organize and schedule meetings and appointments  Reply to email, telephone or face to face enquiries
 Maintain contact lists  Develop and update administrative systems to make
 Produce and distribute correspondence memos, them more efficient
letters, faxes and forms  Resolve administrative problems
 Assist in the preparation of regularly scheduled  Receive, sort and distribute the mail
reports  Answer telephone calls and pass them on
 Develop and maintain a filing system  Manage staff appointments
 Order office supplies  Oversee and supervise the work of junior staff
 Book travel arrangements  Maintain up-to-date employee holiday records
 Submit and reconcile expense reports  Coordinate repairs to office equipment
 Provide general support to visitors  Greet and assist visitors to the office
 Provide information by answering questions and  Photocopy and print out documents on behalf of
requests other colleagues
 Take dictation
 Research and creates presentations
 Generate reports
 Handle multiple projects
 Prepare and monitor invoices
 Develop administrative staff by providing
information, educational opportunities and
experiential growth opportunities
 Ensure operation of equipment by completing
preventive maintenance requirements; calling for
repairs; maintaining equipment inventories;
evaluating new equipment and techniques
 Maintain supplies inventory by checking stock to
determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies;
verifying receipt of supplies
 Maintain professional and technical knowledge by
attending educational workshops; reviewing
professional publications; establishing personal
networks; participating in professional societies
 Contribute to team effort by accomplishing related
results as needed
 Carry out administrative duties such as filing, typing,
copying, binding, scanning etc.
 Organize travel arrangements for senior managers
 Write letters and emails on behalf of other office staff
 Book conference calls, rooms, taxis, couriers, hotels
etc.
 Cover the reception desk when required
 Maintain computer and manual filing systems
 Handle sensitive information in a confidential
manner
 Take accurate minutes of meetings

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