INTRODUCTION TO ORGANISATION

1.1 ADVANTA INNOVATIONS

Advanta Innovations is a software development company, providing the best in computer

technology by developing products and services that are very friendly along with being
powerful and reliable.
We are experienced and specialized in business accounting software, business
management software, customized software development, web application development,
outsourcing and website design with interactive flash and multimedia animation.
Company is growing with a rocket speed founded in Jan 2004 and even in this short
period; it has gained a big name and national/international reputation for reliability and
service. Headquartered in India, Mohali, and Having R& D Lab with state-of-the-art
facilities & has an encouraging working environment for the employees.
The various softwares developed by us include “Advanta Witty” excellent Accounting
and Business management software), Software for General trading, Invoice Bill Printing,
Bar code Solutions, Commission Agents, Rice Mills, Cotton Factories, College
Management Systems, School Management Systems, Attendance and Payroll System etc.
To name a few, working with government sector, we have also implemented two very
much successful software for Punjab police.
Advanta’s professional support and services organization is based on our belief that
customer loyalty can be achieved through superior service. We ensure our customer
continous success through our team of experts, who with their vast experience in the IT
field provide a backbone of support and reliance to rapidly built integrated e-business.

1.1.1 VISION

"To be the most trusted name in information technology, to be the preferred

employer in the industry and to be a catalyst for growth and excellence of the
information technology in whole world."

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1.1.2 MISSION

"To delight and deliver beyond expectation through ingenious strategy, intrepid
entrepreneurship, improved technology, innovative products, insightful marketing and
inspired thinking about the future."

1.1.3 COMPANY POLICIES

● Our attitude is centred on a single word, ‘simplify’. We believe in an approach that

simplifies your life, by delivering solutions that easily manage your day to day business
goals.
● We are committed to provide excellent products and support to our clients.
● We are committed to create value for our clients by continually improving our quality
through innovation.
● We are committed for customer delight through on time delivery of quality
Product and services. .

1.1.4 COMPANY PRODUCTS

● VAT, TDS, FBT, and Excise enabled Accounting software

● Invoice/Bill Printing
● Barcode Solutions
● School Management Software
● College Management Software
● Institute Management Software
● Finger-Print Based Attendence
● Payroll Solutions

1.1.5 COMPANY SERVICES

● Software consultation
● Customized Software Development

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● Website Development

1.1.6 COMPANY ADVANTAGES

● Easy to implement and reliable products

● Excellent customer support
● Affordable pricing

1.1.7 NEW IN LATEST RELEASE

● Added feature of Fund Type Wise accounting.

● Improved the design of Control Panel.
● Improved whole Academic Module.

1.1.8 AFTER SALES SUPPORT

● FAQs
● Online Support
● Email Support
● Live Callback Support
● Telephonic Support
● Remote Support
● Onsite Support

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1.2 INTRODUCTION TO THE TOPIC

Advanta Rapid 2009 is one of the most Reliable, Affordable and User-friendly School
Management Software, School Administration Software, College Administration
Software and Institute Management System.

The design of Advanta Rapid 2009 is simple and user-friendly, so that all types of users
can use it easily & with minimum effort. This is the only one software that you need for
managing your whole institute.

School Management Application Software has 27 modules, which cover each and every
aspect of your institute. However, we can also add more modules and customize the
existing ones according to your requirement.

Due to large number of students, and double the number of parents tracking them, it is
very difficult to manage an institute manually. Our low cost school software helps to
avoid errors and make quick decisions for principal and management. Most of our users
have recovered their cost of software within few months of purchase.

School Management Software helps to easily manage various entities of you Educational
Institute like Staff, Teachers, Management, Accounts, Financial Department, Students,
Parents, Inventory, Shop, Stationary and Library etc.

Advanta Rapid 2009 has garnered many awards and accolades in a very short span of
time. Advanta Rapid 2009 is enjoying worldwide recognition for its superior quality and
reliability.

1.2.1 BENEFITS AND ADVANTAGES OF ADVANTA RAPID 2009

1.2.1.1 GENERAL BENEFITS

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● Easy to use school software/college software
● Reliable and secure software
● Low Cost of Ownership
● Complete Automation of operations
● More Time to focus on Strategic Tasks
● Better informed decision making for management
● Multiple Campus Management
● One-Time Cost to purchase the software
● Scalable, Customizable and Supports Multiple Modules
● Parents have access to all academic information

1.2.1.2 BENEFITS TO SCHOOL ADMINISTRATION

● Easy performance monitoring of individual modules

● Automated and quick report generation
● Centralized data repository for trouble-free data access
● Authenticated profile dependent access to data
● User friendly interface requiring minimal learning and IT skills
● High level data security
● Elimination of people-dependent processes
● Minimal data redundancy

1.2.1.3 BENEFITS TO STUDENTS

● Enhanced interaction with teachers, parents and peers

● Access to attendance, timetable, marks, grades and examination schedule
● Liberty to publish articles and views, and participate in discussion forums
● Freedom to browse through library books catalogue and identify the book issued
● Prior information about school events and holidays

1.2.1.4 BENEFITS TO TEACHERS

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● Automated student attendance
● Computerized management of marks and grades
● Timetable creation in advance
● Availability of more time for students
● Efficient and effective interaction with parents
● Access to a forum common to students and parents
● Access to own and students' attendance
● Better organization of school activities
● Manage class information and analytical reports
● E-mail & Internal messaging system

1.2.1.5 BENEFITS TO MANAGEMENT

● Single Point School Management Software

● Multiple campus management
● Zero redundancy in managing the institutions records
● Effective communication between teachers, parents and students
● Creation of school's tech savvy image
● Complete automation of all operations
● Centrally stored information with zero redundancy
● Best possible resource optimization
● Auto-generation of timetables with dynamic substitute

1.2.1.6 BENEFITS TO PARENTS

● Get connected to the school effectively and easily

● Frequent interaction with teachers
● Active participation in school activities
● Reliable update on child's attendance, progress report and fee payment.
● Prior information about school events and holidays

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● Regular and prompt availability of school updates through articles, discussion forum

1.2.2 LIST OF MODULES

1. Student Enquiries
2. Entrance Test
3. Student Registration & Admissions
4. Fees Collection & Receipt Printing
5. Accounting
6. Inventory/Shop/Canteen
7. Academics (Examination Management)
8. Staff Management 9. Payroll (Staff Salary Generation)
10. Timetable
11. Library
12. Transportation Management
13. Hostel
14. Schedules & Reminders
15. Front Office/Reception
16. User Management
17. Web/Internet Reporting

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1.2.3 DESCRIPTION OF MODULES:

1.2.3.1 STUDENT ENQUIRIES

Student Enquiries is the first step of admission process. Also, it is the first source of
income. Advanta Rapid 2009 tracks complete detail related to all student enquiries by
phone, email, walk-ins. We can record the prospectus or form sale income in this module.
We can track the success of our advertisement companion like newspaper add, TV add,
pamphlets etc. The important component of enquiries module is the follow-up section.
We can get the list of students to whole we have to make a call on a given day. We can
track the status and success rate of enquiries by using this module

REPORTS:
● Enquiry Status Summary
● Enquiry Status Detail

1.2.3.2 ENTRANCE TESTS

This module is used to handle entrance test conducted by your institute. The components
of this module are sale of prospectus, sale of forms, printing of admit cards, conducting
the entrance test, storing the marks/grade, preparing the merit list of students etc. The
income generated from this module is also reflected properly in accounting module

REPORT:
● Entrance Test report

1.2.3.3 STUDENT REGISTRATION AND ADMISSIONS

Student Registration & Admissions module handles registration and admission process of
both old and new students. In this module we can register the student, track prospectus
sale, refundable security deposit, one time registration fee, assign the course, class and
section to a student.

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This module is fully integrated with accounting module. All the incomes generated from
students in this module are reflected in all accounting books and reports. We can apply
different options to students based on their criteria, like migration from other boards &
universities, old or new students etc.

REPORTS:
● Students Information
● Student Report
● Univ. Registered List
● List of Registrations
● Class Wise Registration Summary
● Birth Day Students List
● List of Admissions
● Admission Register
● Student Strength
● Student Strength Gender Wise
● Admission && Withdrawal Register
● Class & Course Wise Admission Summary
● Class Wise Vacant Seats
● List of Eliminated Students
● List of Migrated Student
● Student Wise Concession Fees
● Eligibility for Concession
● Student Wise Optional Fees
● Student Wise Prospectus Sale
● List of Old/New Students

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1.2.3.4 FEES COLLECTION AND RECEIPT PRINTING

Fees collection & receipt printing is the most important department of an institute
because this is the major source of income generation and major activity of any day. Also
this is the best feature of Advanta Rapid 2009. We have designed this module by taking
care of following points:
● Flexible Fee structure
● Handle all types of fee heads
● Handle all types of fee schedules
● Fast data entry
● Fast Receipt printing
● One screen for all data entry
● User based strict security and permissions

SALIENT FEATURES OF THIS MODULE:

● Fast data entry and receipt printing

● Automatic calculation of pending fee
● Automatic calculation of concessions applicable
● Different fees to old students and new students
● Parking Fees
● Migration Fees
● Flexible fee structure: one-time fee, refundable fee, annually fee, monthly fee, weekly
● Optional fees components
● Games fee
● Receipts printing on all types of printers according to your own design

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REPORTS:
● Fees Collection on a Date
● Fee Detail
● Outstanding Fees
● Class Wise Fee Receipt Detail
● Students Fee Receipt Detail
● Student Ledger
● Fee Register – 1
● Fee Register – 2
● Misc. Fee Receipt
● Date Wise Fee Heads Summary
● Date Wise Fee Ledger Detail
● Series Wise Collection
● Fees Changes Log
● Month Wise Fee Ledger Detail
● Date Wise Fee Ledger Summary
● Receipt Wise Fee Heads Detail
● Fee Head Wise Receipt Detail
● Fee Head Category Wise Detail
● Optional Fees
● Late Fee Depositors
● Class Wise Total Receipt
● Fee Head Wise Concession
● Institute Summary
● Receipts
● Pocket Money Ledger.

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1.2.3.5 ACCOUNTING

Accounting is not only a module of Advanta Rapid 2009, but it is completed accounting
software integrated with Advanta Rapid 2009. We have included Advanta Witty 2009,
complete accounting software for accounting section. You can get complete details on
website of Advanta Witty 2009: www.advantawitty.com.
This module is integrated with all other modules. Transactions from other modules are
automatically posted into this module and reflected in all books of accounts.Using this,
we can create all types of accounting transactions and vouchers. It automatically prepares
all accounting books like Trial Balance, Cash Book, Day Book, Profit Loss Statement,
and Balance Sheet. This module is so reliable and powerful that you will never need to
use any other accounting software with Advanta Rapid.

REPORTS:
● Ledger
● Trial Balance
● Final Books
● Trading Statement
● Profit/Loss Statement
● Balance Sheet
● Books of Accounts
● Ledger (Multiple Accounts)
● Journal
● Day Book
● Cash/Bank Book
● Sale Register
● Purchase Register
● Sale Return Register
● Purchase Return Register

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 ● Payment Register
● Receipt Register
● Debit Note Register
● Credit Note Register
● Bank Reconciliation Statement
● Outstanding/Collection Analysis
● Receivable Amount
● Payable Amount
● Outstanding Aging Analysis
● Cash Receipt Report

You can also import any version of Tally data into Advanta Rapid.

1.2.3.6 INVENTORY/ SHOP/ CANTEEN

Inventory Module helps to maintain all the stocks, inventory and sale/purchase of goods.
This module is useful for the institutes which maintain with trading of goods in canteen,
sale purchase of books or uniform etc. Using this module we can enter purchase and sale
transactions, maintain the stock of all goods, create all types of VAT and taxation reports,
and print sale bill/invoice etc.

REPORTS:
● Inventory/Shop
● Stock Status
● Stock Summary
● Opening Stock
● Stock Evaluation
● Student Wise Sale
● Student Wise Summary

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1.2.3.7 ACADAMICS (EXAMINATION MANAGEMENT)

Maintain all details of internal/external exams, theory/practical test, teacher wise internal
assessment, automatic result preparation and print marks sheets. Maintain all details of
internal/external exams, theory/practical test, teacher wise internal assessment, automatic
result preparation and print marks sheets.

REPORTS:
● Subjects List
● Class-Wise Subject List
● Student Marks
● Student Marks Sheet
● Students Examination
● Subject Wise Student Information
● Position Wise Progress Report

1.2.3.8 STAFF MANAGEMENT

This module stores and displays the details of all staff members (teaching/non-teaching)
of school. The detail includes personal, education, experience, family, department,
performance etc.

REPORTS:
● Employee Register

1.2.3.9 PAYROLL (STAFF SALARY GENERATION)

Complete solution for payroll for the staff. Generate Pay slips, automatic email the slips,
PF, ESI, Tax Statements, Salary Statements and reporting.

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REPORTS:
● Payroll
● Employee Register
● Muster Roll
● Statutory Payments
● Monthly Salary Register
● Department Wise Salary Summary
● Monthly Salary Summary
● Leave Summary
● Leave Ledger
● Advance Receivable
● Advance Payable
● Advance Register
● Loan Statement
● Loan Receivable
● Component Register
● Professional Tax Register
● PF Reports
● Monthly Provident Fund
● PF Register
● PF Ledger
● ESI Register
● Month Wise ESI Register
● Month Wise ESI Summary

1.2.3.10 TIMETABLE

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The school timetable is one of the most time consuming and complicated process. Our
automatic school timetable generation and School/College scheduling software has been
designed to simplify this task of creation of a timetable. The timetable module supports
dynamic generation of class/teacher timetables and provisions for a teacher substitution
list for absent teachers, a list of teachers teaching a particular subject for a class/all
classes, and a list of all class teachers. It is one of the Best Time Table Software also
contains many reports.

REPORTS:
● Class Wise Time Table

● Teacher wise Time Table

● Institute Wise Time Table

● Time Table Allotment

1.2.3.11 LIBRARY

Maintain complete data of Books/Magazines/Newspapers, maintain subscription of

magazines/Newspapers, attendance of magazines/Newspapers, issue/return books to
students and staff, fine management, and generate NO dues certificate and reports.

REPORS:
● Library

● Book Stock

● Books Issue Detail

● Books Purchased List

● Receipt Newspaper and Magazines

● Subscribed Magazines and Newspapers

● Accession Register

● Books Catalogue

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1.2.3.12 TRANSPOR ATION MANAGEMENT

Complete vehicle management, vehicle wise routes/rounds and pickup points, Pickup
point wise student, pickup point wise fee and station wise fees.

REPORTS:
● Transportation

● Pickup Point Wise Students

● Location Wise Students

● Station Wise Student Detail

● Class Wise Vehicle Students

● Pickup Point Wise Charges

1.2.3.13 HOSTEL

This module manages all the hostels of school. Maintain multiple hostels, hostel wise
students, fee collection, deposit and refund of security amount. It manages room
reservations, allotment and other facilities. Also maintain records of cleaning,
maintenance and repairs.

REPORTS:
● Hostel Report

● List of House Wise Students

1.2.3.14 SCHEDULES AND REMINDERS

Using this module you can create and track schedule, appointments, meetings, reminders
and alerts.

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1.2.3.15 FRONT OFFICE/ RECEPTION

This module allows the front office executives/receptionists to manage visitors, track
visitor records, share information and provide assistance to visitors, parents and students.
This module also allows selling prospectus forms, admission forms, printing and issuing
of certificates and letters etc.

REPORTS:
● Early Going Students

● Front Office

● Visitors List

1.2.3.16 USER MANAGEMENT

This module is responsible for security and integrity of Advanta Rapid data. This module
allows creating users, assigning passwords and grant/revoke permissions. We can assign
module wise permissions, new/edit/delete permission (function wise permissions),
enable/disable a user, and maintain user wise changes records.

1.2.3.17 WEB/ INTERNET REPORTING

This module allows posting all Advanta Rapid data to internet. It makes MIS reports
available to management always, parents can login to website and view student
performance, teachers can communicate with students, students can communicate with
other students, diary.

Advanta Innovations Pvt. Ltd.

Customer Care: 0172 – 4020202 (Multi Line)

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Email:
Customer Support: [email protected]
Sales: [email protected]
Accounts: [email protected]
Human resource: [email protected]

Websites:
http://www.advantainnovations.com
http://www.advantawitty.com
http://www.advantarapid.com
http://www.advantapert.com

Corporate Office:
4th Floor, IT, C7, KMG Tower
Sec 67, Mohali – 160059

1.3 INDIAN INFORMATION TECHNOLOGY INDUSTRY

From the 1950s, IBM had a virtual monopoly of computers in India. The 360 series
release in 1960s was the major workhouse of the large organizations. They even
maintained a chain of programmers who could write down software's for their machines.
However in 1978, when George Fernandes, ministry of industries at that time,
commanded IBM to take local shareholders into its subsidiary, the company refused
strictly and went back after winding up its all operations in India. Its ex-employees then
set up Computer Maintenance Corporation, with the primary object of maintaining IBM
computers.
India’s development and contribution in world’s information technology sector is of
highest reputation. Cities like Bangalore have become the favorite(most preferred)
destinations of all the big banners like HSBC, Dell, Microsoft, GE, Hewlett Packard, and
several Indian multinational firms like Infosys Technologies, Wipro, and Microland who
have set up their offices in the city. It is because the city offers good infrastructure, with

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large floor space and great telecom facilities. This can be judged on the basis of the high
growth statistics of India and the changing outlook of the companies towards India.
It is because of this growth many popular brands that have not yet build up there rigid
offices in the country are making it fast to have a destination in India. For example, Sun
Microsystems, a global IT major, announced in Bangalore to double the present
workforce of the company's Sun India Engineering Center (IEC) from the present 1000 to
2000 in the next two years time. IEC, which is the largest R&D center for Sun outside the
US, would also focus on developing products in India to suit the needs of the Indian
market, which would be benchmarked by this largest R&d center for sun.
(Available at)http://www.softwareprojects.org/indian-information-technology-sector.html

1.3.1 SWOT ANALYSIS OF IT SECTOR

SWOT analysis is a strategic planning method used to evaluate the Strengths,

Weaknesses, Opportunities, and Threats involved in a project or in a business venture. It
involves specifying the objective of the business venture or project and identifying the
internal and external factors that are favorable and unfavorable to achieve that objective.

Figure No. 1.1 SWOT Analysis

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Table . 1.1 Swot analysis

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 Strengths Weaknesses

● Highly skilled human resource ● Absence of practical knowledge

● Low wage structure  ● Dearth of suitable candidates

● Quality of work  ● Less Research and Development

● Initiatives taken by the Government  ● Contribution of IT sector to India

Setting up Hi-Tech Parks and 's GDP is still Small

implementation of e governance ●  Employee salaries in IT sector are

projects increasing tremendously. Low

● Many global players have set-up wages benefit will soon come

operations in India like Microsoft, to an end

Adobe etc

● Following Quality Standards such

as ISO 9000, SEI CMM etc

● Cost competitiveness

● Quality telecommunications

infrastructure

Opportunities Threats

● High quality IT education market ● Lack of data security systems

● Increasing number of working age ● Countries like China and

people Philippines with qualified

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● Upcoming International Players in workforce making efforts to

the market overcome the English language

1.3.2 IT: SUCCESS FACTORS

● Increasing number of skilled professionals in IT.

● The demographic factor. Approximately 60% of the population of India is lies in the
age group of 15-65. More than half of generation lies in young group.
● The vast academic infrastructure of India. In the year 2006, Total Enrollment in
colleges was 9.3 million and India produced 441,000 Technical graduates.
● India has the second largest English-speaking workforce in the world.

1.3.3 MODERN GROWTH

India is now one of the biggest IT capitals in the modern world. The economic
effect of the technologically inclined services sector in India—accounting for 40%
of the country's GDP and 30% of export earnings as of 2006, while employing only
25% of its workforce—is summarized by Sharma (2006):

The Indian Information Technology industry accounts for a 5.9% of the country's GDP
and export earnings as of 2009, while providing employment to a significant number of
its tertiary sector workforce. More than 2.3 million people are employed in the sector
either directly or indirectly, making it one of the biggest job creators in India and a
mainstay of the national economy. In March 2009, annual revenues from outsourcing
operations in India amounted to US$60 billion and this is expected to increase to US$225
billion by 2020. The most prominent IT hub is IT capital Bangalore. The other emerging
destinations are Chennai, Hyderabad, Mumbai, Pune, NCR, Jaipur and Kolkata.
By 2009, India also has a total of 37,160,000 telephone lines in use, a total of
506,040,000 mobile phone connections, a total of 81,000,000 Internet users—comprising
7.0% of the country's population and 7,570,000 people in the country have access to
broadband Internet— making it the 12th largest country in the world in terms of
broadband Internet users. Total fixed-line and wireless subscribers reached 543.20
million as of November, 2009.

The share of IT (mainly software) in total exports increased from 1 percent in 1990 to 18

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percent in 2001. IT-enabled services such as backoffice operations, remote maintenance,
accounting, public call centers, medical transcription, insurance claims, and other bulk
processing are rapidly expanding. Indian companies such as TCS, Wipro, and Infosys may
yet become household names around the world.

Today, Bangalore is known as the Silicon Valley of India and contributes 33% of Indian
IT Exports. India's second and third largest software companies are head-quartered in
Bangalore, as are many of the global SEI-CMM Level 5 Companies.

And Mumbai too has its share of IT companies once that are established as well as start-
ups, and these include Reliance, TCS, Patni, LnT Infotech, i-Flex, WNS, Shine, Naukri,
Jobspert etc. and these IT and dot com companies are ruling the roost of Mumbai's
relatively high octane industry of Information Technology.

1.4 SOFTWARE

Computer instructions or data that can be stored electronically is software. The storage
devices and display devices are hardware. Software is a general term for the various
kinds of programs used to operate computers and related devices. The term hardware
describes the physical aspects of computers and related devices.
The distinction between software and hardware is sometimes confusing because they are
so integrally linked. Clearly, when you purchase a program, you are buying software. But
to buy the software, you need to buy the disk (hardware) on which the software is
recorded.

1.4.1 TYPES OF SOFTWARE

1. SYSTEMS SOFTWARE

It includes the operating system and all the utilities that enable the computer to function.

2. APPLICATION SOFTWARE

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It includes programs that do real work for users. For example, word processors,
spreadsheets, and database management systems fall under the category of applications
software.

1.4.2 SOFTWARE HISTORY

The first theory about software was proposed by Alan Turing in his 1935 essay
Computable numbers with an application to the Entscheidungs problem (Decision
problem). Paul Niquette claims to have coined the term "software" in this sense in 1953,
and first used in print by John W. Tukey in 1958. The academic fields studying software
are computer science and software engineering.

The history of computer software is most often traced back to the first software bug in
1946. As more and more programs enter the realm of firmware, and the hardware itself
becomes smaller, cheaper and faster due to Moore's law, elements of computing first
considered to be software, join the ranks of hardware. Most hardware companies today
have more software programmers on the payroll than hardware designers, since software
tools have automated many tasks of Printed circuit board engineers. Just like the Aut
industry, the Software industry has grown from a few visionaries operating out of their
garage with prototypes. Steve Jobs and Bill Gates were the Henry Ford and Louis
Chevrolet of their times, who capitalized on ideas already commonly known before they
started in the business. In the case of Software development, this moment is generally
agreed to be the publication in the 1980's of the specifications for the IBM Personal
Computer published by IBM employee Philip Don Estridge. Today his move would be
seen as a type of crowd-sourcing. Microsoft and Apple were able to thus cash in on 'soft'
products.

TOP SOFTWARE COMPANIES IN INDIA

There are plenty of software companies in India which have been doing well. However,
some of the top Indian software companies can be listed as:
● Tata Consultancy Services

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● Wipro Limited
● Infosys
● HCL Technologies
● Tech Mahindra
● Patni Computer Systems
● i-flex Solutions
● MphasiS
● L&T InfoTech
● IBM India

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