CASE STUDY

Navigation in SAP S/4HANA

Introduction to Navigation in SAP solutions on the example of SAP
S/4HANA.

Product MOTIVATION LEARNING METHOD

SAP S/4HANA This material explains how to Before you use this case study, you
On-premise navigate in SAP S/4HANA systems need to have a SAP S/4HANA user
SAP Fiori 2.0 using the SAP Fiori apps. It is account.
aimed at students at universities,
Level universities of applied sciences
The learning method used is guided
Beginner and other educational institutions
learning. This is a suitable method
with no previous experience of
because navigating in SAP systems
Focus SAP Fiori. It can be used in the
is a fundamental skill but also very
class or for self-study.
Navigation in SAP complex.
S/4HANA Fiori 2.0 After completion of the course,
students will be able to navigate The benefit of this method is that
Authors through the SAP Fiori interface to knowledge is imparted quickly.
Babett Ruß work on business processes and Students also acquire practical skills
Stefan Weidner case studies on their own. and competencies. Similar to a case
Furthermore, this material serves study, this method explains a
Version as a reference for occasional users process or procedure in detail.
of SAP systems.
3.2
By using exercises at the end of each
Last Update part, students can put their
knowledge into practice and gain a
May 2018 sustainable understanding of the
underlying processes.

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Inhaltsverzeichnis
STEP 1: LOGGING IN TO SAP S/4HANA .....................................................................................................................3
STEP 2: THREE SAP FIORI APP TYPES ........................................................................................................................5
STEP 3: ORGANIZATION AND COMPOSITION OF THE LAUNCHPAD ........................................................................ 10
STEP 4: SET SETTINGS ............................................................................................................................................ 17
STEP 5: TRANSFER DATA INTO EXCEL ..................................................................................................................... 23
STEP 6: SENDING E-MAILS...................................................................................................................................... 25
STEP 7: LOGGING OFF SAP S/4HANA ..................................................................................................................... 27

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Step 1: Logging in to SAP S/4HANA

Task Log on to the system. Time 10 Min.

Launch a web browser and use the link provided by your instructor to log in.

Alternatively you can use the SAP GUI. Enter the SAP Easy Access Menu
SAP Fiori Launchpad
and click on the Fiori Launchpad in your favorites.

In the log in screen enter your user name, your password, your client which User name
Password
are provided by your instructor and choose English as the language. Click on Client
log in. English

When you log in for the first time, you are requested to change your Password of your
choice
password. Enter a password of your choice, confirm it and click change.

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The next screen verifies the password change. Click on Continue to reach the Continue
SAP S/4HANA home page which is now called Launchpad. The Launchpad
represents the starting point to navigate through all applications and shows all
SAP Fiori apps. Furthermore the Launchpad provides a search tool for a
global search or to find more SAP Fiori apps. All SAP Fiori apps are
presented as tiles and grouped to several business tasks.

Whenever you would like to get back to the Launchpad, you can press the home button

home button in the upper left corner.

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Step 2: Three SAP Fiori app types

Task Get familiar with the three different SAP Fiori app types provided by Time 10 Min.
the Launchpad.

The SAP S/4HANA Fiori Launchpad enables you to use all SAP function
online and on a mobile basis. You can access SAP S/4HANA from tablets or
smartphones and perform simple tasks mobile. Furthermore the SAP Fiori
apps provide personalized and faster access to all business processes.

SAP Fiori apps are divided into three different types: Transactional Apps,
Analytical Apps and Fact Sheets.

Transactional Apps:
Transactional Apps are used to perform transactional tasks or entire business
processes. Examples for transactional tasks of a company could be task
which are related to the manager-employee relationship. That includes for
example leave or travel request or purchase orders.

One example of a Transactional App is: My Purchasing Document Items My Purchasing

Document Items

Using this app you can search in a huge data base according to your area of
competence. You can use several filter to simplify or narrow your search.

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To get back to the Launchpad, press the home button in the upper left
corner.

Analytical Apps:
Those apps provide role-based real time information about business
operations. They create visual overviews and enable you to run complex
calculations with reaction to global market changes. Analytical Apps
combine the workforce of SAP HANA and the SAP Business Suite and are
subdivided in two types: SMART Business and Virtual Data Models. SAP
SMART Business apps monitor the Key performance indicators (KPIs) in
real time and are flexible to any market changes. Virtual Data Models are
processing the massive quality and quantity of data without requiring extra
software applications.

To check out one example of an Analytical App, please click on the Sales Sales Order Fulfillment
Order Fulfillment app.

The screenshot below showes all sales orders in the system.

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You see that you have 0 different sales orders. After you performed the
order-to-cash case study you will see more data insight this app. With the
graphic it is easy to see in which state your different sales orders are. You

can select all orders that have the status In Order by choosing .
Note: It is possible that you more or less sales orders. Depending on the case
studies you solved before.

home button
To get back to the Launchpad, press the home button in the upper left
corner.

Another example of an Analytical App is Manage Stock please click on the ManageStock
app.

For material fill in DXTR1### and make sure Dallas DL00 is selected for DXTR1###
DL00
plant.

Click on .

To show the stock history of the plant in Dallas click on the blue and green

lines under .

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To get back to the Launchpad, press the home button in the upper left
corner.

Fact Sheet Apps:

Fact Sheet Apps provide key information and detailed facts of any business
operation. They also allow you to navigate one Fact Sheet to all its related
Fact Sheet or to connect to other Transactional Apps.

The three Apps mentioned above are arranged in statical and dynamical
apps.

Dynamical Apps

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The Manage Sales Order app ist an dynamical app. At the moment GBI has
14 different Sales Orders. If you would create another sales order the number
would raise to 15. Maybe you will see a higher number than 14, that depends
if you or other students already created a sales orders.

To get back to the Launchpad, press the home button in the upper left home button
corner.

Statical Apps

The app List Sales Orders is an statical app. With this app you can also view
sales orders, but you can´t see how many sales orders GBI has at the start
Launchpad.

To get back to the Launchpad, press the home button in the upper left home button
corner.

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Step 3: Organization and Composition of the Launchpad

Task Learn how to acquaint yourself with options and elements of the Time 10 Min.
Launchpad.

The top of the Launchpad includes a search function as well as a setting Local Layout
button.

The search function enables you to run a global search or to look for other
available SAP Fiori Apps. Due to this search function in SAP S/4HANA,
transaction codes are no longer necessary.

Enter Order* as a search term. The * represents a wildcard. Order*

Click on the tile named Show More Apps to see all search results. Show more Apps

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Click on the home button to get back to the Launchpad. home button

Next to the SAP Logo you find your personal button . By clicking on it
you can check and change your account settings. Moreover, you can
personalized your Launchpad. Therefore, click on Edit Home Page. This
mode allows you to relocate tiles in other tile groups and to label them like
you wish.

You can click on one of the tiles and move the tile to the favored folder.
Additionally you can delete apps with the button . But you should not do
this to solve the following case studies. But if you did it, you can reset your
settings by choosing .

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If you want to go back to the Launchpad choose . Alternative you

can choose and press .

All SAP Fiori Apps are depicted as tiles and grouped together. Several tiles
give a preview of the content of this specific business operation without
opening the app.

To see all groups listed click on in the top right corner. All groups are
listed which are necessary for your case studies and exercises. The amount of
operating groups may vary.

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Please have a look at the group Materials Management. Fiori apps are listed
such as Manage Stock or Display Supplier Balances.

You have the option to only show one group on the Homepage. Or to show
all tiles of the groups underneath each other.

Select . Open the setting by clicking on . In the settings choose

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To only see tiles from one group select Show one group at a time. Select
to save your change.

Your Launchpad should now look like this.

Change it back to the standard Show all content.

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Another way to navigate is through the drop down menu on the top of your
Launchpad.

Click on at the top of your Launchpad.

In the pop-up select Home Page Apps.

On the left side you will now see all groups of your Launchpad. On the right
side you will see all apps from the selected group.

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To close the pop-up either click again on Home or outside of the pop-up.

Depending on the app you can use this inside the app to navigate to another
one or go back to the homepage.
This functionality is just available with Transactional Apps, Analytical Apps
and Fact Sheets. Please note that some of the apps you are using are still
WebGUI.

Stay in the Launchpad for the next task.

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Step 4: Set Settings

Task Learn how to set Settings. Time 5 Min.

Manage Statistical Key

Open the app Manage Statistical Key Figures. Figures

You will get the following error message.

Choose . Click at to set personal settings. You will see the

following screen.

Choose . The following screen will appear. Here you can change
settings like Language, Date Format and change default values.

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Choose default values. Scroll to ControllingArea and enter NA00. NA00

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Click on to save your settings.

Click at to set personal settings again. You will see the following screen.

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Choose . The following screen will appear. Here you can change
settings like Language, Date Format and change default values.

Choose . Now you have the possibility to personalize your

Fiori Launchpad by using the tab THEME. As you can see the default theme
is SAP Belize.

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Choose a new theme and click on . Your Fiori Launchpad should have
changed. The following screenshot displays the theme SAP Belize Deep.

Change it back to the standard theme.

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Stay in the SAP Fiori Launchpad for the next task.

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Step 5: Transfer Data into Excel

Task Learn how to transfer data into Excel. Time 5 Min.

As in SAP GUI you have the opportunity to transfer data into SAP external
programs. Almost every Fiori app allows a transfer of data into Microsoft
Excel.
My Purchasing
Open the app My Purchasing Document Items. Document Items

There chose . Now click on (Download)

The system automatically creates and downloads an Excel chart. The Excel
document is either shown in your download folder or directly shown in your
browser.

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To get back to the Launchpad, press the home button in the upper left
corner.

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Step 6: Sending e-mails

Task Learn how to send e-mails from SAP S/4HANA Time 5 Min.

Open the app tile Manage Statistical Key Figures. Spend Variance

Without entering any values, press .

Click on the button action which is located in the bottom right corner.

Then click on Send Email. If you have already installed an email program it
will open immediately. There you can see all important information and the
link is also provided.

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Close your mailing program.

To get back to the Launchpad, press the home button in the upper left home button
corner.

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Step 7: Logging off SAP S/4HANA

Task Learn how to successfully log off SAP S/4HANA Time 5 Min.

To log off you SAP S/4HANA account you need to click at in the top
left corner. Choose Sign Out.

Confirm the following message by clicking on OK.

After logging off your SAP S/4HANA Launchpad you can see the screen
shown below.

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