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PR-6 Internal Audit

This document outlines the procedure for conducting internal audits of COMPANY NAME's Environmental, Health and Safety (EHS) Management System. It describes the responsibilities of top management, the EHS document controller, internal auditors, and function/departmental managers. The procedure covers audit planning, preparation, conducting audits, reporting nonconformities, following up on corrective actions, and reviewing audit results. The goal is to verify that activities comply with the EHS Management System and ensure proper implementation.

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SAMEER JAVED
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68 views6 pages

PR-6 Internal Audit

This document outlines the procedure for conducting internal audits of COMPANY NAME's Environmental, Health and Safety (EHS) Management System. It describes the responsibilities of top management, the EHS document controller, internal auditors, and function/departmental managers. The procedure covers audit planning, preparation, conducting audits, reporting nonconformities, following up on corrective actions, and reviewing audit results. The goal is to verify that activities comply with the EHS Management System and ensure proper implementation.

Uploaded by

SAMEER JAVED
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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PROCEDURE FOR

INTERNAL
AUDIT
EHS PROCEDURE Ref:PR-06
Issue Date:
procedure for Internal audit Issue N0
Rev.No.

TABLE OF CONTENT

Section Title Page No.


No
1.0 Purpose

2.0 Scope:

3.0 Responsibility:

4.0 Definition:

5.0 Procedure:

6.0 Document / Record reference:


EHS PROCEDURE Ref:PR-06
Issue Date:
procedure for Internal audit Issue N0
Rev.No.

1.0 Purpose
This procedure describes the methods for planning and conducting internal
audits to verify that COMPANY NAME’s activities are in compliance with its
EMS and to determine if the EMS has been implemented properly.

2.0 Scope
This procedure applies to areas covered in the scope of the EMS.

3.0 Responsibility
Top Management

The (Top Management) shall approve the audit plans, ensure that audit results
are reviewed during management review meetings, and recommend EHS
improvement actions based on the audit results.

EHS Document Controller

The EHS Document Controller shall prepare the audit plans, coordinate internal
audits, review the audit results and ensure that corrective actions, if any, are
taken by the relevant parties.

Internal Auditor

Auditors shall conduct the audit activities as assigned by the EHS Document
Controller.

Function / Departmental Manager

The Function / Departmental Managers shall assist the audit activities as


required, review audit results and respond to NC as required.
EHS PROCEDURE Ref:PR-06
Issue Date:
procedure for Internal audit Issue N0
Rev.No.

4.0 Definitions
EHS  Environmental Health and safety

EHS Committee  Environmental Health and safety Management System


Committee
EHS Audit  Environmental Health and safety Management System
Audits
CAR  Corrective Action Report

NC  Nonconformity

5.0 Procedure
5.1 Audit Planning
5.1.1 The EHS Document Controller shall prepare an Audit Plan, which specifies the
audit schedule, the scopes of audit and allocation of auditors. The audit plan
shall be approved by the (Top Management). The schedule shall be planned so
that all EHS elements and all Business Activities are covered at least once a year.
The audit frequency shall also be based on the EHS importance of the activities
concerned and the results of previous audits.
5.1.2 For each audit, the EHS Document Controller shall assign auditors who are
independent from the areas / functions to be audited. All auditors shall be
qualified on the receipt of EHS auditing training.
5.2 Audit Preparation
5.2.1 The auditor shall contact the auditee informally to arrange a convenient time and
date to discuss the scope of the audit. The auditor shall prepare an Audit
Checklist for the areas to be audited (checklist for reference is available from EHS
Document Controller / Intranet) and blank CAR Forms for the audit.
5.3 Conducting Audit
5.3.1 All audit findings (strengths and weaknesses) are documented on the Audit
Checklist.
5.3.2 When a NC is found, the auditors shall report the details of NC on the CAR Form
EHS PROCEDURE Ref:PR-06
Issue Date:
procedure for Internal audit Issue N0
Rev.No.

and inform the auditees the summary findings and observations. (For use of
CAR Form, refer to Enquiry / Complaint / Nonconformity Handling).
5.4 Reporting and Follow-ups
5.4.1 The EHS Document Controller shall maintain and update the CAR Status Log,
which records all the CARs received.
5.4.2 The auditee shall identify the causes of NC and decide the appropriate corrective
and preventive actions to be implemented, the responsible person and the
expected completion date for rectifying the NC.
5.4.3 The responsible auditor shall verify the CAR(s) until all outstanding items are
closed.
5.4.4 All CAR satisfactory closed out are sent to the (Top Management) for
endorsement and maintained as EHS records.
5.5 Review of Audit Results
The EHS Document Controller shall summarize the audit results in an Internal
Audit Report for review at the Management Review. The audit results shall form
the basis to identify and recommend EHS improvement actions.

6.0 Records

6.0 Document / Record reference:

S.
Document /Record Description Reference No.
No.
1. Audit Plan
2. Audit Schedule
3. Audit Check Sheet
4. CAR
5 Audit Summary
6 Non conforming Records
EHS PROCEDURE Ref:PR-06
Issue Date:
procedure for Internal audit Issue N0
Rev.No.

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