FA AERO INDONESIA Tel: (022)4656879

Jl. Telekomunkasi, Terusan Fax: (022)4646879

Buah Batu No. 1, [email protected]
Sukapura,Dayeuhkolot
Bandung,Jawa Barat 40257

Oktober 15,2018 01
Windows User

Pembuatan Aplikasi TWIST

[Sub-Project, phase, etc.]

Project Communication Management Plan

This project communication management plan is a component of the project management plan
that describes how project communication will be planned, structured, monitored, and
controlled.
 Pembuatan Aplikasi TWIST
Project Communication Management Plan

REVISIONS AND DISTRIBUTION

Distributed to*

All project mgmt. dept.

FA AERO INAoffice(s)

Sub-contractors
Consultant
Revision Release date

Suppliers
Client

Rev. 0 (draft)

*) Detailed distribution lists shall be prepared for each distribution event. Further details as per the project
communication plan

Amendments
The Project Communication Management Plan from time to time may require updates. Any
amendment to this plan shall be informed to the change control board by use of the change
request form and approved by the project change control board prior to distribution. Only revised
parts of the plan will be distributed along with the approval and shall be accompanied by
instructions how to implement the changes.
The initial page numbering system (to be added upon initial approval) will be a normal continuous
numbering displayed in the lower right corner of each page. In the event that pages have to be
added, characters shall be added to the number. In case entire pages are deleted, the
corresponding page shall be replaced by a blank page stating “page removed”.
Each added/changed page shall have the revision number and date of approval displayed on the
bottom of the page.

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PROJECT SPONSOR APPROVAL

Prepared by: Reviewed by: Approved by Proj. Sponsor:

Bandung, 15/10/2018 Bandung, 29/11/2018 Bandung, 02/12/2018

Windows User Project Manager Analyst

Designation Designation Designation

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Project Communication Management Plan

TABLE OF CONTENTS

Revisions and Distribution......................................................................................................................

Amendments ......................................................................................................................................
Project Sponsor Approval .......................................................................................................................
Communication Management Approach .............................................................................................1
Other Project Plans ..........................................................................................................................1
Communication Modes & Standards ...................................................................................................2
Internal .........................................................................................................................................2
External (client) ............................................................................................................................2
Formal Communication ....................................................................................................................2
Submittals.....................................................................................................................................2
Transmittals ..................................................................................................................................2
Informal Communication .................................................................................................................3
Meetings .......................................................................................................................................3
Meeting Schedule.........................................................................................................................3
Other Informal Communication Modes ...........................................................................................4
Email & Fax ...................................................................................................................................4
Verbal Instructions .......................................................................................................................4
Reports .................................................................................................................................................5
Filing and Archiving ..............................................................................................................................6
Filing Scheme....................................................................................................................................6
File and Folder Name(s) ...................................................................................................................8
Folders ..........................................................................................................................................8
Files...............................................................................................................................................8
Data Integrity....................................................................................................................................8
Data Backup......................................................................................................................................9
Archive ................................................................................................................................................10
List of Appendixes ..............................................................................................................................11

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Project Communication Management Plan

COMMUNICATION MANAGEMENT APPROACH

Komunikasi di dalam dokumen pada proyek yang kami buat dengan formal atau informal melalui
pertukaran ide,konsep antara client dengan pihak kami . ini adalah tanggung jawab pihak kami
untuk memastikan informasi diterima oleh client secara benar atau mengkodekan dengan benar
jika client terdapat kesalahpahaman pada pihak kami. Dengan begitu setiap komunikasi harus ada
pendekatan secara pro-aktif agar komunikasi yang efisien dan lancar

Other Project Plans

This project communication management plan forms part of the overall project management plan.
Further project plans to be read in conjunction to this project quality management plan are:
a) Project Scope Management Plan,
b) Project Requirements Management Plan,
c) Project Schedule Management Plan,
d) Project Cost Management Plan,
e) Project Quality Management Plan,
f) Project Communication Management Plan,
g) Project Risk Management Plan,
h) Project Stakeholder Management Plan,

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COMMUNICATION MODES & STANDARDS

Untuk memastikan perihal antara client pihak kami, dalam berkomunikasi harus sesuai mode
komunikasi & standar melalui pengontrolan pada dokumen

Internal
Pada internal, informasi perusahaan harus diberikan langsung dari kepala direktur ke kepala
direktur lainnya dan sudah terdaftar pada pengontrol dokumen yang sudah di buat. Setiap kepala
direktur bertanggung jawab dalam perihal informasi terbaru,valid,rencana,dll baik di perusahaan
maupun di area luar kantor untuk mengeksekusi pada staff dan pekerja.

External (client)
Dokumen yang akan ditujukan kepada klien akan dikirimkan sebagai dokumen yang tersimpan
pada alamat kantornya yang sudah di berikan kepada kami.

Formal Communication
Submittals
Penggunaan dokumen dan proyek yang dibuat tujuannya agar untuk mengilustrasikan dalam
beberapa pekerjaan yang termasuk :
- Semua Tampilan Gambar / Interface pada Web
- Data Base
- Desain
- Jadwal
- Serah terima dokumen dari pihak perusahaan dengan client dan
- Informasi lain yang disiapkan untuk mengilustrasikan beberapa bagian pengerjaan yang
sudah dibuat.

Transmittals
Pengiriman pada penggunaan dokumen dan proyek sebagai pencatatan pengiriman dan
memberikan informasi kepada client untuk mengidentifikasi konteks pada dokumen tersebut.
Beberapa pengiriman meliputi :
- Surat
- Waktu pertemuan
- Permintaan pada client
- Pertanyaan

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- Faktur yang sudah dibuat

- Klaim dan sejenisnya
- Laporan
- Merubah pesanan / change order
- Tanggapan dari beberapa pengiriman yang sudah dibuat

Informal Communication
Meetings
Pertemuan antara client dan pihak perusahaan untuk mecapai tujuan bersama melalui berbagi
informasi secara lisan atau mencapai kesepakatan yang sudah di tentukan. Untuk rapat biasanya
dilakukan secara tatap muka,lain halnya dengan khusus telpon atau panggilan pertemuan untuk
berunding menggunakan skype yang sudah disepakati sebelumnya jika terkendali oleh waktu.

Meeting Schedule
Chaired by
Type of meeting (name & role or Frequency Attendance
designation)

01 Tender Transfer Project manager,Analyst Sekali,setelah - Project manager,

Meeting pemberian - Analyst
kontrak

02 Project Team Meeting Project manager mingguan - Project team

03 Design Meeting Analyst Sesuai kebutuhan - Anayst ( Designer)

04 Project Status Meeting Project manager Mingguan - Project sponsor,

- Project team/part thereof
05 Quality Meeting Developer Mingguan - Project team/part thereof,
- Stakeholders as appropriate,

06 HSE Meeting Analyst Mingguan - Project team/part thereof

- Stakeholders as appropriate,
- analyst

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Other Informal Communication Modes

Email & Fax
Komunikasi melalui Email & Fax untuk alasan yang jelas tidak cocok dalam kedua belah pihak.

Verbal Instructions
Jika terdapat alasan waktu tidak dapat dihindari,harus di sampaikan / dikirim secara formal dalam
kurun waktu paling lambat 1 jam,untuk lebih lanjutnya bagaimana kepala Direktur atau Manager
atasannya.

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REPORTS

Laporan yang dilakukan harus disiapkan terlebih dahulu agar frekuensi transmisi,tingkat
perincian,dan informasi yang terkandung didalamnya tergantung kepentingannya dan dapat di
kirim secara media elektronik.
Type of report Communic.
SN Responsible communicator Frequency Addressees
method

01 Laporan Analisis dan Project Manager Interactive Sekali Jl. Telekomunikasi No.1 Bandung
merancang pada sistem communication setelah
pemberian
kontrak

02 Laporan Analisis kebutuhan Project Manager Interactive Sesuai Jl. Telekomunikasi No.1 Bandung
data pada sistem communication dengan
kebutuhan

03 Laporan pada tiap Analyst (Desain ) Push Mingguan Jl. Telekomunikasi No.1 Bandung
peracangan communication

04 Laporan Testing & Trainning Developer Pull Sesuai Jl. Telekomunikasi No.1 Bandung
communication waktu yang
di inginkan

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FILING AND ARCHIVING

Hardcopy dan Softcopy di simpan secara bersamaan,tiap folder data pada hardisk/server ada
tempat untuk memback up begitupun sebaliknya dengan nama-nama file dan folder data harus
sama tidak beda

Filing Scheme
Level 1 Level 2 Level 3 Level 4
Document.docx Document.docx Document.docx
02 Scope 02-1 Initiation [empty]
02-2 Planning 02-21 Scope Mgmt
02-22 Requirements
02-23 Scope Definition
02-24 WBS
02-3 Execution [empty]
02-4 Monitor & Control 02-41 Scope Validation
02-42 Scope Control
02-5 Closure [empty]
03 Time 03-1 Initiation [empty]
03-2 Planning 03-21 Schedule Mgmt
03-22 Activity Definition
03-23 Activity Sequences
03-24 Activity Resource Estimate
03-25 Activity Duration Estimate
03-26 Schedule
03-3 Execution [empty]
03-4 Monitor & Control 03-41 Schedule Control
03-5 Closure [empty]
04 Cost 04-1 Initiation [empty]
04-2 Planning 04-21 Cost Mgmt
04-22 Cost Estimation
04-23 Budget Determination
04-3 Execution [empty]
04-4 Monitor & Control 04-41 Cost Control
04-5 Closure
05 Quality 05-0 General 05-01 Organizational Process Assets old

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Level 1 Level 2 Level 3 Level 4

Document.docx Document.docx Document.docx
05-02 Organizational Process Assets in 05-020 Miscellaneous
use 05-021 Forms & Templates
05- 1 Initiation [empty]
05-2 Planning 05-21 Quality Mgmt 05-210 Miscellaneous
05-211 Management Plan
05-212 Processes & Procedures
05-3 Execution 05-31 Quality Assurance 05-310 Miscellaneous
05-311 Audit
05-4 Monitor & Control 05-41 Quality Control 05-410 Miscellaneous
05-411 Register
05-5 Closure [empty]
07 07-1 Initiation [empty]
Communication 07-2 Planning 07-21 Communication Mgmt
07-3 Execution 07-31 Communication
07-4 Monitor & Control 07-41 Communication Control
07-5 Closure [empty]
08 Risk 08-1 Initiation [empty]
08-2 Planning 08-21 Risk Mgmt
08-22 Risk Identifications
08-23 Quantitative Risk Analysis
08-24 Qualitative Risk Analysis
08-25 Risk Response
08-3 Execution [empty]
08-4 Monitor & Control 08-41 Risk Control
08-5 Closure [empty]
10 Stakeholder 10-1 Initiation 10-11 Stakeholder Identification
10-2 Planning 10-21 Stakeholder Mgmt
10-3 Execution 10-31 Stakeholder Engagement
10-4 Monitor & Control 10-41 Stakeholder Engagement Control
10-5 Closure [empty]

It is undisputed that further folders will be required over time to sort files in a logical and
manageable order.
However

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1) No new folders shall be created on folder level 1 and 2, nor shall any existing folder be
renamed and no data files such as e.g. word files, excel spreadsheets, drawings, PDF-files,
images or whatsoever shall be saved at this level.
2) Folders on folder level 3 shall not be renamed and no data files such as e.g. word files,
excel spreadsheets, drawings, PDF-files, images or whatsoever shall be saved at this level.
On level 3 limited additional folders can be created upon approval by the responsible
manager.
3) Preferably additional folders only shall be created on level 4. The responsible manager
must be consulted and the filing scheme must be updated and communicated accordingly.

File and Folder Name(s)

Folders
Nama folder yang telah di tetapkan,jika ada folder baru hanya akan di buat setelah ada persetujan
oleh manager yang bertanggung jawab. Untuk penamaan folser lebih efisien dengan nama pendek
atau nama yang gampang dihafal dan dapat di temukan dengan mudah.

Files
Nama file harus di kembangkan agar gampang memberikan informasinya
E.g. instead of
... 03-Drawings 04-Structural Drawings 08-Structural AFC Drawings XYZ-12345-2014(R1) - Basement AFC Drawing.dwg

Better…
... 03-Drawings 04-Structural 08-AFC XYZ-12345-2014(R1) - Basement.dwg

For maximum compatibility between Windows/Linux/Mac etc. the following characters must be
avoided in both, folder and file names: < > : " \ / | * ? .
Following characters should be avoided in both, folder and file names: [ ] = % $ + , ;
“-“ at the beginning of a name is not allowed.
The length of the entire path shall not exceed 256 characters including empty spaces.

Data Integrity
Mengakses (membaca, menulis, mengeksekusi) ke data elektronik harus dibatasi untuk orang yang
kompeten masing-masing kelompok orang.

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Data Backup
Sebuah Back-up file apapun harus secara manual ataupun otomatis tiap hari dan bias
menggunggaj dokumennya melalui google drive

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ARCHIVE

Semua catatan harus disimpan dalam folder yang pengarsipannya standar. Setiap file diberikan
sesuai dengan standar organisasi yang berlaku

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LIST OF APPENDIXES

Doc. No. Name

01 Meeting Agenda

02 Minutes of a Meeting

03 Meeting Sign-in Sheet

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