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Terms of Reference - Catering Services

The Philippine Department of Tourism is seeking a food catering service to provide meals for a two-day Budget and Treasury Management System training. There will be 60 participants and facilitators at the DOT venue. Meals required include morning and afternoon snacks as well as lunch for July 23rd and 24th. The caterer must meet minimum requirements such as experience providing food and logistics for events, government accreditation, and willingness to use send-bill payment. The total budget is 129,542.40 pesos to cover all listed meal and logistical needs over the two days.

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DOT - SPRC
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758 views2 pages

Terms of Reference - Catering Services

The Philippine Department of Tourism is seeking a food catering service to provide meals for a two-day Budget and Treasury Management System training. There will be 60 participants and facilitators at the DOT venue. Meals required include morning and afternoon snacks as well as lunch for July 23rd and 24th. The caterer must meet minimum requirements such as experience providing food and logistics for events, government accreditation, and willingness to use send-bill payment. The total budget is 129,542.40 pesos to cover all listed meal and logistical needs over the two days.

Uploaded by

DOT - SPRC
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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TERMS OF REFERENCE

I. BIDDER : Food Catering Service

II. PROJECT TITLE : Budget and Treasury Management System


(BTMS) Orientation / Training for End-Users

III. PURPOSE/OBJECTIVES :
The Philippine Department of Tourism (PDOT) is in need of services of a food
catering company that will handle the preparation and serving of meal
requirements of the BTMS training participants and facilitators.

IV. BACKGROUND:

Participants : DOT Officials and Employees,


DBM BTMS Team Representatives

No. of Pax : 60 pax

Venue : DOT Multi-purpose Hall

Dates : July 23 – 24, 2019 (2 days)

Budget : Php 280 / pax for AM and PM snacks


Php 480 pax for Lunch

V. MINIMUM REQUIREMENTS :
A. Must be a Philippine organization capable of providing the following services:
a. Preparation and serving of food and beverage requirements for a
corporate activity/event
b. Logistical requirements
B. Must be accredited with the Philippine Government Electronic Procurement
Systems (PhiLGEPS);
C. Must be willing to provide services on send – bill arrangement

VI. SCOPE AND WORK DELIVERABLES :

A. MEALS

1st run - July 23, 2019 (Tuesday)


- Provision of coffee and tea for the whole day
- AM snacks with drinks
- Buffet lunch (meat, fish, vegetables, rice, dessert and drink)
- PM snacks with drinks (pasta/heavy snack)

2nd run - July 24, 2019 (Wednesday)


- Provision of coffee and tea for the whole day
- AM snacks with drinks
- Buffet lunch (meat, fish, vegetables, rice, dessert and drink)
- PM snacks with drinks (pasta/heavy snack)

B. LOGISTICAL REQUIREMENTS

- Servers
- Buffet Equipment
- Plates, glasses, cutlery
- Extra tables and chairs (additional rental fee may be billed as necessary)

IV. BUDGET

The total working budget is ONE HUNDRED TWENTY NINE THOUSAND FIVE
HUNDRED FORTY TWO PESOS AND FORTY CENTAVOS ONLY
(P129,542.40) ONLY and should cover all requirements enumerated above.

The winning bidder shall be determined based on the proposal with most
advantageous financial package cost, provided that the amount of bid does not
exceed the above total budget.

V. CONTACT PERSON

Contact Person : Anna Isabelle Malay


Address : Financial and Management Service (FMS) –
Management Division
4th Floor, DOT Building
351 Sen Gil Puyat Avenue, Makati City
Contact Number : 459 5200 local 410
Email Address : [email protected]

Prepared by:

_________________
Anna Isabelle Malay
Project Officer
FMS – Management Division

Noted by:

________________
Susan S. Nagtalon
Head
FMS – Management Division

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