PA SAP

In every personnel action there is a corresponding reason for action which provides further
detail on the action used. For example, for a hiring action, the reason for the action may be
replacement or a new hire.

Below are some examples of SAP HR personnel actions and their corresponding reasons and
infotypes:

Personnel Action Type Reason for Action Infotypes Maintained

Hiring New hire

Special Projects

Expansion

Actions

Organizational Assignment

Personal Data

Addresses

Planned Working Time

Basic Pay

Contract Elements
Communication

Bank Details

Employee Transfer Lateral Transfer

Promotion

Regularization

Demotion

Actions

Organizational Assignment

Basic Pay

Planned Working Time

Contract Elements

Change of Pay Pay scale reclassification

Pay scale increase

Annual increase
Promotion

Basic Pay

Additional Payments

Termination Dismissal

Resignation

Retirement

Health Reasons

Management Conflict

Death of employee

Did Not Return From Leave

Redundancy

Organizational Assignment

Basic Pay

Recurring Payments/Deductions
Additional Payments

Absence Quotas

Contract Elements

Configure SAP HR Personnel Actions

Setup of SAP HR personnel actions consists of the following configuration activities:

Assign user group dependency on menus and info groups

Configure info group

Create personnel action type

Create reasons for action

Change action menu

We will describe each of these activities in detail in the following sections.

Assign User Group Dependency on Menus and Info Groups

A user group is used to group together users based on their function or role in SAP. It is a 2-digit
number stored in the info group, that drives the infotypes that will be included in the personnel
action. It must be assigned to the user profile of a system user as user parameter UGR.

In this configuration step, the info group is created and flagged if it is user group dependent. This
step should be completed first as the info group will be assigned to the personnel action upon
creation. This customizing activity can can be accessed via the path below in transaction code
SPRO:
Personnel Management – Personnel Administration – Customizing Procedures – Actions – Define
Infogroup – User Group Dependency on Menus and Info Groups

To create a new info group, click on New Entries. Enter the following information:

Assign a 2-digit menu number that will be assigned to personnel action types

Enter text description of the info group

Select user-dependent tickbox if the user group is used for the info group

Specify whether the system reaction should be a warning, error or nothing if no user group is
defined in the parameters of the system user

Specify a reference user group that should be used if no user group is defined in the parameters
of the system user

Create Info Group Screen

Create Info Group Screen

Configure Info Group

In this step, the series of infotypes and their sequence are stored in the info group. The infotypes
will appear in this order when a personnel action is carried out. This activity can can be accessed
via the path below in transaction code SPRO:

Personnel Management – Personnel Administration – Customizing Procedures – Actions – Define

To add a new infotype to the info group, click on New Entries. Enter the following information:

User group (2-digit number)

Infogroup modifier (this is the return value of feature IGMOD)

The sequence number is the order in which the infotypes are maintained during a personnel
action
Enter INS (insert) or COP (copy) in the operation column (this is the mode used to process the
infotype in an action)

Identify the the 4-digit key of the infotype (once entered, infotype text is automatically
displayed)

Specify infotype screen control if it is an infotype with subtypes and multiple screens may be
used

The subtype is the default subtype of the infotype that will be displayed during a personnel
action

Configure Infotypes for Info Groups

Configure Infotypes for Info Groups

Create Personnel Action Types

In this step, the action type is created and linked to the info group. This activity can can be
accessed via the path below in transaction code SPRO:

Personnel Management – Personnel Administration – Customizing Procedures – Actions – Set up

To create a new action type, click on New Entries. Enter the following information:

Action type (2-digit alphanumeric key)

Name of action type

Function character for action (1 is default for first hiring and 0 for other actions)

Customer specific status (can be used for additional customization, not required)

Employment status represents the default employment status for the employee upon execution
of the action (0 – Employee not with company; 1 – Employee with company, but inactive; 2 –
Employee with company, but as retiree; 3 – Employee active in company)

Special payment status (only used in Austria and Spain)

Feature for checking action sequence is an additional system check that validates if the current
action matches the previous action of the employee (MSN20 – for Withdrawal; MSN21 – for
Reentry / Rehire; MSN32 – for Early Retirement / Retirement)

Tick the position indicator (P) if the position field in the action infotype should be editable for
this action type

Tick the personnel area indicator (PA) if the personnel area field in the action infotype should be
editable for this action type

Tick the employee group indicator (EG) if the employee group field in the action infotype should
be editable for this action type

Tick the employee subgroup indicator (ES) if the employee subgroup field in the action infotype
should be editable for this action type

Link the 2-digit info group to the action type

Date control refers to the behaviour of the date entered in the personnel action and can be
entered (BLANK – the start date entered in the personnel action screen is the start date of the
action; 1 – the start date entered is the delimit date of the previous record and the start date of
the new action is start date +1 day; usually used for termination action with reference to the
employee’s last day)

Tick the U0000 indicator flag if the action type should be stored in action infotype

Tick the U0302 indicator flag if the action type should be stored in additional action infotype

Tick the country reassignment flag if the action type is a country reassignment

Create Action Type

Create Action Type

Create Reason for Action

Every personnel action has its own reason for action which further describes the purpose of the
personnel action. There can be multiple reasons for action per personnel action type. To create
reasons for action, use the below path in transaction code SPRO:

Personnel Management – Personnel Administration – Customizing Procedures – Actions – Create

To create a new action type, click on New Entries. Enter the following information:
Specify the 2-digit action type (once entered, name of action type is automatically displayed)

Action reason code (2-digit alphanumeric)

Text of the reason for action