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PA20 View Employee Master Data QRG

Managers and payroll coordinators can view employee master data using transaction PA20 in SAP. This allows viewing of infotypes containing an employee's organizational assignment, personal details, addresses, work schedule, pay, and other important information. Users login to the ECC system and enter an employee's ID or search by name to access their records based on the user's permissions.

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SIVA PRAKASH
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75 views

PA20 View Employee Master Data QRG

Managers and payroll coordinators can view employee master data using transaction PA20 in SAP. This allows viewing of infotypes containing an employee's organizational assignment, personal details, addresses, work schedule, pay, and other important information. Users login to the ECC system and enter an employee's ID or search by name to access their records based on the user's permissions.

Uploaded by

SIVA PRAKASH
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Viewing Employee Master Data using PA20 Transaction

Managers and Payroll Coordinators can use the SAP transaction PA20 (Display Employee Master Data) to view an employee’s
information via WebGUI (ECC System). The employee records that can be accessed are strictly based on the user’s authority. Several
information types (infotypes) containing data related to important events in an employee’s career at BU, Organizational Assignment,
Personal Data, Addresses, Planned working time (Work Schedule) , Basic Pay, Additional and Recurring payments can be viewed via
the PA20 transaction.
Login to https://ppo.buw.bu.edu
1. Click on the WebGUI tab
2. Click on ECC system

3. Enter PA20 in the transaction command window and press the


Enter key

NOTE: Sometimes, the command window is hidden from view.


Click on the black arrow next to Log off button to open it

4. Enter employee’s BUID in the BUID field OR click on the


match code in the BUID field to search by Last Name OR First
Name or any of the fields displayed on the screen

5. Click on the binocular icon located at the bottom of the screen.


Results related to the search are displayed on the screen

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Viewing Employee Master Data using PA20 Transaction
6. From the results, click on the row containing the name you
are looking for and click on green check

7. The screen displays HR Master Data for the chosen employee.


The upper section of the screen displays details such as the
employee’s BUID, Position, Status (Active or withdrawn), Main
assignment, Name and Enterprise and Personnel structure

The lower half shows infotypes such as Actions, Organizational


Assignment, Personal Data, Addresses, Planned working time,
Basic Pay, Person ID, Main Personnel Assignment etc. The
presence of a green check mark next to an infotype shows that
data is present in the infotype. In the section titled, Period, Click
on the radio bottom “All”

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Viewing Employee Master Data using PA20 Transaction
On clicking Overview on the menu bar, a user can see a
summary view of the infotype. Clicking on the Display button
gives detailed information about the infotype. To exit from the
view, click on the Back button on the menu bar

8. The Actions infotype IT0000 displays the important stages of


an employee’s career. Click on the row Actions to highlight it.
Click on Overview to get the start and end dates for an action,
action type and reason for action

9. The Organizational Assignment infotype IT0001 displays


the Enterprise and Personnel structure for the employee such as
Org.Unit, Employee Group, Subgroup and Cost Center details

10. The Personal Data infotype IT0002 displays start and end
dates, last and first name as well as marital status

11. The Addresses infotype IT0006 contains data related to


current and past addresses with start dates of each new address

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Viewing Employee Master Data using PA20 Transaction
12. The Planned working time infotype IT0007 contains
information about the employee’s work schedule. The overview
view (shown as first image on left) gives a summary view. To
obtain a more detailed view (shown as second image on the left),
click on Display

13. The Basic Pay infotype IT0008 contains the monthly salary
for exempt employees and hourly rate for non-exempt
employees. The overview shows all changes in salary history
with start and end dates

14. The Bank Info infotype IT0009 contains information about


one or more of the employee’s bank accounts where weekly or
monthly salary is directly deposited via bank transfer

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Viewing Employee Master Data using PA20 Transaction
15. The additional payments infotype (IT0014) and the
Recurring payments infotype (IT0015) contain information
about a one time additional payment or recurring payments
(made over multiple pay periods) to an employee. These
infotypes can also store deductions shown by negative amounts
(e.g.50.00 -)

16. The Cost Distribution IT9027 infotype stores the funding


source from which the employee’s salary is paid. This can be the
default cost center attached to the employee’s department or
other funding sources such as grants that pay the employee’s
salary

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