eTimeTrack DeskTop Help Document

Software user manual

This product is designed, developed & maintained by enterprise Software Solutions Lab (eSSL) – http://www.esslindia.com
1 TABLE OF CONTENTS

2 Admin Management ....................................................................................... 3

2.1 Edit company Details (Admin -> Edit Company Details) ......................................................................... 3

2.2 Configure Roles & Users (Admin -> Role management, User Management) .......................................... 4

3 Manage eTimeTrack ........................................................................................ 6

3.1 Create Locations (Manage -> Locations) ................................................................................................ 6

3.2 Create Department (Manage -> Department Details) ............................................................................ 7

3.3 Create Shift (Manage -> Shifts) .............................................................................................................. 8

3.4 Create Devices (Hardware -> Door controllers) ..................................................................................... 9

3.5 Create Staff (Manage -> Staff Details).................................................................................................. 10

3.6 Import Staff from Excel Sheet (Manage -> Import Staff) ...................................................................... 11

3.7 Import Staff & Logs from eBiome (Manage -> Import eBiome) .......................................................... 11

3.8 Assign Shift (Manage -> Staff Shift Details).......................................................................................... 12

3.9 Leave Entry (Manage -> Leave Types) .................................................................................................. 13

3.10 Manual entry (Manage -> Staff -> EditStaff -> LogRecords) ................................................................. 16

3.11 Special/Compensatory OFF (Manage -> Staff -> EditStaff -> Special Off) ............................................. 17

3.12 HOLIDAYS (Manage -> Holidays).......................................................................................................... 18

3.13 Location HOLIDAYS (Manage -> Location Holidays) ............................................................................. 19

4 Reports .......................................................................................................... 20
4.1 Calculate Attendance (Report –> Calculate Attendance) ..................................................................... 20

4.2 Generate Reports (Report –> Select Report)........................................................................................ 20

Data Collector ...................................................................................................... 21

4.3 Download Logs from Device ................................................................................................................ 21

4.4 Download Logs From USB.................................................................................................................... 22

5 Data Synchronizer (Hardware device Management) .................................... 23

2
Page
2 ADMIN MANAGEMENT

2.1 EDIT COMPANY DETAILS (ADMIN -> EDIT COMPANY DETAILS)

Use Edit company details form is to specify your company details and Logo which will reflect into every Report. If you are using this
software for very first time then kindly input new license key which you can get by submitting License code to your vendor.

3 Page
2.2 CONFIGURE ROLES & USERS (ADMIN -> ROLE MANAGEMENT, USER MANAGEMENT)

Define roles that can be restricted accessing any feature of this software. For example Reports Viewer, Location Admin, etc..

4
Page
Go to Admin -> User Management to Add/Edit/Delete Users. Kindly specify Location If you want to restrict user to a particular location details.

5 Page
3 MANAGE ETIMETRACK

3.1 CREATE LOCATIONS (MANAGE -> LOCATIONS)

Create locations if your staffs are spread across multiple locations. Minimum one location is required as location is mandatory while
creating/Editing staff details.

6
Page
3.2 CREATE DEPARTMENT (MANAGE -> DEPARTMENT DETAILS)

Define Your Department (in Hierarchical tree structure). Department field will be mandatory field while creating/editing staff details.

Note: Here you can define default shift (Work timings). If you do that, all employees falling under this department will be automatically
allocated this default shift.

7
Page
3.3 CREATE SHIFT (MANAGE -> SHIFTS)

Most important part of the software is defining Shift (work timings). The software will work Auto shift mode if you have not assigned shifts to
any staff. Minimum one shift is required for working of this software.

8 Page
3.4 CREATE DEVICES (HARDWARE -> DOOR CONTROLLERS)

Go to Hardware -> Door Controllers to Add/Edit/Delete Device Details. Kindly specify Location If you want to restrict user to a particular
location details. Specify Device IP Address in IP Address field if connection type is TCP/IP. The values in Device Type fields are (In, Out, System
Direction, In and Out). The log Status (In / Out) coming from the device is based on the value you selected for Device Type for that respective
Device Name. E.g.:- if “In “is selected, all logs are considered “In “only, irrespective of Log status value present in Device. Similarly if “System
direction” is selected than first punch will be “IN” and second punch will be “OUT”, and Process continuous in same way.

9 Page
3.5 CREATE STAFF (MANAGE -> STAFF DETAILS)

Go to Manage ->Staff Details to Add/Edit/Delete Staff Details. Device Staff Code is the enroll number of the staff which is used in
Device. Staff Code is the code which is used by company for employee identification. Both can be same.

In Edit staff you can view/Add/Edit/Delete all the details of that selected particular employee. Details such as its Shift Details, Leave
Records, Special Off, Leave Summary, Log Records, Remarks, Attendance Details

10Page
3.6 IMPORT STAFF FROM EXCEL SHEET (MANAGE -> IMPORT STAFF)

Go to Manage ->Import Staff. It is used to create the Staff with their basic Details extracted from Excel sheet.

3.7 IMPORT STAFF & LOGS FROM EBIOME (MANAGE -> IMPORT EBIOME)

Go to Manage ->Import Ebiome. Used to create Staff and logs which are already present in our EBiome software
11
Page
3.8 ASSIGN SHIFT (MANAGE -> STAFF SHIFT DETAILS)

Go to Manage ->Staff Shift Details->Assign Shift. It is used to assign the shift for multiple staff simultaneously. You can also use “Skip Days “ to
skip days while assigning Shift.

12 Page
3.9 LEAVE ENTRY (MANAGE -> LEAVE TYPES)

Go to Manage ->Leave Types. Add Leave Type entries. To Assign Leave to particular staff then go to Mange->Staff->Edit Staff->Leave Records

13 Page
Page 14
Page 15
3.10 MANUAL ENTRY (MANAGE -> STAFF -> EDITSTAFF -> LOGRECORDS)

If mistakenly someone forget to Log In/ Log Out, then you can go Manual Entry. Go to Manage->Staff->Edit Staff->Log Records

16
Page
3.11 SPECIAL/COMPENSATORY OFF (MANAGE -> STAFF -> EDITSTAFF -> SPECIAL OFF)

If user wants to give compensatory off /special off to their staff, then you can go special off. Go to Manage->Staff->Edit Staff->Special Off

17 Page
3.12 HOLIDAYS (MANAGE -> HOLIDAYS)

Go to manage->Holidays for adding the list of General Holidays which company provides to their staff.

18
Page
3.13 LOCATION HOLIDAYS (MANAGE -> LOCATION HOLIDAYS)

If you want to add a holiday for staff who belongs to some particular location for some reason such as (Strike in that location) ,then you can go
for Manage->Location Holidays

19 Page
4 REPORTS

4.1 CALCULATE ATTENDANCE (REPORT –> CALCULATE ATTENDANCE)

To Calculate Attendance, Go to Reports->Calculate Attendance .If you select some location, then Attendance is calculated for those staff only
who belongs to that location . Similarly with Department.

4.2 GENERATE REPORTS (REPORT –> SELECT REPORT)

To view report Go to Reports ->Select any Report -> press Generate Report

Report Types:

• Daily Attendance Report • Abnormal Report

• Monthly Detailed Attendance Report • Productivity Report
• Monthly Status Report • Late Coming Report
• Log Report • Early Going Report
• Leave Report • Absentee Report
• Manual Entry Report • OT Report
• Period wise Report • Door wise Log Report
• Working Duration Report • Continuous Late Coming Report
• Department Summary Report • Continuous Early Going Report
20

• Leave Summary Report • Continuous Absent Repot

Page
DATA COLLECTOR

4.3 DOWNLOAD LOGS FROM DEVICE

Go to Start -> Programs->eTimeTrack->DataCollector. Connect the device -> Select Device and click Start to download the logs. Uncheck “Clear
Log from Device “if you don’t want to remove logs from Device even after downloading the log data from device

21 Page
4.4 DOWNLOAD LOGS FROM USB

. You can also download the log from USB just by clicking “Download Log from USB” button and selecting a device.

22
Page
5 DATA SYNCHRONIZER (HARDWARE DEVICE MANAGEMENT)

View Staff Details on Device, Read & Set Time from Device & Restart the Device

This is for controlling and managing device using this software .Go to Start -> Programs->eTimeTrack->DataSyncronizer, you will get device list
which you have added in eTimeTrack Main s/w. Select Device by right clicking on device details-> select View Staff Details on Device. You will
get the Staff details as shown in below figure. You can Read the Device Time/Set Device Time and Restart the Device also by using option
provided.

23 Page
Upload Staff to Server & Delete Staff from Server & Set Privilege for Device User

You can upload the Device Staff Details to your database just by selecting the staff name shown in grid->right click ->Upload Staff to Server.

You can delete/ set the privilege of the staff by selecting the displayed staff list ->right click -> Delete Staff from Device/ set Privilege as shown
below.

You can Upload Staff details such as finger prints, Card Details, password of one Device to another device by selecting the Staff Details shown
in below fig (Left Grid) , Select the Destination Device from Right Grid , Click Upload Button .

24 Page