Cash & Bill Section

National Dairy Research Institute

Dated 5.11.11

The Joint Director (A) & R

& Vigilance Officer.

This has reference to your circular No. 1-12/CAO/Vig. Trg/ 2001/4654 dt. 16th
Oct. 2011 regarding observing Vigilance Awareness Week w.e.f. 31st Oct. to %th Nov.
2011. In this context, it is informed that all the staff member of C & B (I) Section have
taken the desired pledge on 31st Oct. 2011 at 11 A.M.

This is for your information please.

DDO (C & B (I) )

 AAO E-IV vide endorsement No. f.2-43/2011-E-IV(S)-6333-37 dated 22nd Nov.
2011has sent a copy of the letter no. F.No. 12-19/2011-IA-I dated 2.11.11 of Under Secretary
(AS) has intimated that “the matter has been examined in the council and it is to inform
that the status of a trainee can not be compared with that of a casual labors (TS). As
regard leave entitlements for trainees, it is to inform you that the issue is under
examination in consultation with DOPT/ MoF and revised instructions will be issued
after decision / instruction is received from DoPT.”

In this connection is submitted that the the matter regarding deduction of CPF has
already been decided at X above on Noting Sheet No. 6 (Photocopy) with the approval of
the competent authority for reference. (may please be seen) Flagged A

Though the Chief Admn. Officer while seeking the clarification on 5 points in letter
no. F. 2-43/2011.E-IV (S)-4204 dated 26th Sep. 2011,(Flagged B) regarding deduction of
CPF/ GPF from the salary of Trainee was one of the point. As such in the light of said
clarification the issue regarding deduction of CPF again grow up.

In view of the above the matter is submitted for consideration and order whether the
CPF is to be deducted from the salary of the Trainees in the light of the letter given by
under secretary(AS) dated 2.11.11 or to compile with the decision already taken not to
deduct the CPF as referred on( photcopy(Noting Sheet No. 6 )

AAO./CAO
 Dr. Mahendra Singh, Sr. Scientist vide his note dated 9.1.2009 has
informed that he has joined DCP Division. He has also supplied a photo
copy of his LPC.

In this connection, it is to submitted that the original LPC has not been received so
far and on going through the LPC, it is found that Dr. Mahendra Singh, Sr. Sci. has been
paid upto 6.1.2009 and his salaries for the period from 7.1.2009 to 31.1.2009 and onward is
to be prepared at NDRI, Karnal. The details of salaries from March, 2008 to 6.1.2009 for
the purpose of Income Tax and issuance of form-16 has also not been received till todate. If
approved, we may write a letter to Head, ERS, Kalyani to send the original LPC in respect
of Dr. Mahendra Singh, Sr. Scientist alongwith details of his salaries from March, 2008 to
6.1.2009. Accordingly, draft letter is placed below for approval please.

Submitted for approval please.

AAO/SAO

CAO
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001
BY FAX

F. C&B/MS/2009/165- Dated : January, 2009

The Head,
Eastern Regional Station of
National Dairy Research Institute
Kalyani, Distt: Nadia (West Bengal)

Sub: Last Pay Certificate in respect of Dr. Mahendra Singh, Sr. Scientist.

Sir,

Kindly refer to the office order No. 12-60/04-E-I(S)-380-387 dated 03.01.2008

transferring Dr. Mahendra Singh, Sr. Scientist from ERS, Kalyani to NDRI, Karnal. He
has submitted a photocopy of his LPC alongwith joining report to prepare his salary from
7.1.2009 to 31.1.2009 and on ward at NDRI, Karnal. In this connection, it is to requested to
please send his original LPC alongwith the details of salaries drawn by him from March,
2008 to 6.1.2009 at ERS, Kalyani as well as details of all deductions for the purpose of
calculation of Income tax record and issuance of form-16 immediately so as to avoid any
complication at a later stage.

This may please be treated as MOST URGENT.

Yours faithfully

Asstt. Admn. Officer

As per LPC issued by DDO, IVRI, Izatnagar Sh. S.K. Tomer, Sr. Scientist has drawn
Motor Car Advance of Rs. 1,20,000/- from IVRI, Izatnagar and its recovery @
1000/- is to be made in 120 equal instalments which has been finalized through
regular pay bill on 28.2.2009. If approved, we may write a letter to the DDO, IVRI,
Izatnagar to confirm the interest on MCA and inform the same to this office so as to
enable us to recover the same from the salary of Dr. S.K. Tomer, Sr. Sci.
Accordingly, draft letter is also placed below for approval please.

Submitted for approval please.

AAO/SAO
 The statement of Head of Office was recorded by the team of Income Tax Officers
headed by Income Tax Officer(TDS) on 27.2.2009. A copy of the same statement is
required for this office, audit, central store and purchase section etc. for record and future
guidance for the respective sections. It is therefore, requested to sanction Rs. 100/- ( One
hundred only) towards the charges of copy of the statement.

AAO/SAO
CAO
 CASH & BILL SECTION-I
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc. /C&B-1/2008-09- Dated : 2.3.2009

The Income Tax Officer (TDS)

Karnal – 132 001

Madam,

A team of the officers from Income Tax Office visited this office on 27.2.2009 and
recorded the statement of our Head of Office. It is requested to provide a copy of the said
statement for our record and future guidance.

Yours faithfully

Asstt. Admn. Officer

 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B/2008-09- Dated : March, 2009

The Drawing & Disbursing Officer

IVRI, Izatnagar (U.P)

Sub:- Calculation of Interest on account of MCA – regarding.

Sir,

It is to inform that as per our record, the MCA in respect of Dr.

S.K. Tomer, Scientist who was relieved from IVRI Izatnagar on transfer to NDRI,
Karnal on 4.10.1999 has been completed on 28.2.2009. It is therefore, requested to
please confirm whether the same is correct and also inform the interest on the MCA
so as to enable this office to make proper recovery of interest through the salary of
Dr. S.K. Tomer and remitted the same to your institute.

Yours faithfully

(Ram Niwas Panchal )

Asstt. Admn. Officer
 List of class-IV staff for festival advance of Holi

1. Sh. Mange Ram/Sharda Ram Rs. 3,000/-

2. Sh. Sher Singh / Mohan Lal Rs. 3,000/-
3. Smt. Ramo/Suresh Rs. 3,000/-
4. Sh. Shiv Dayal Rs. 3,000/-
5. Sh. Shiv Narain/Gango Rai Rs. 3,000/-
6. Sh. Suraj Bhan/Sunehra Rs. 3,000/-
7. Sh. Suresh Kumar/Mila Ram Rs. 3,000/-
8. Sh. Sanjeev Kumar/Bir Singh Rs. 3,000/-
9. Sh. Harish Kumar/Kamal Singh Rs. 3,000/-
10. Sh. Chander Pal/Siya Ram Rs. 3,000/-
11. Sh. Isham Singh/Teku Ram. Rs. 3,000/-
12. Sh. Gori Shanker/Opender Rs. 3,000/-
13. Sh. Ravi Kumar/Lal Chand Rs. 3,000/-
14. Sh. Roshan lal/Rati Ram Rs. 3,000/-
15. Sh. Desh Kumar/Suraj Bhan Rs. 3,000/-
16. Sh. Suresh Kumar/Kishan Lal Rs. 3,000/-
17. Sh. Raj Kumar/Mange Ram Rs. 3,000/-
18. Sh. Sultan Singh/Dal Singh Rs. 3,000/-
19. Sh. Vijender Kumar/Duli Chand Rs. 3,000/-
20. Sh. Ram Kumar/Jeetu Ram Rs. 3,000/-
21. Sh. Raminder Kumar/Budh Ram Rs. 3,000/-
22. Sh. Gajan Singh/Maha Singh Rs. 3,000/-
23. Sh. Rajbir / Dalip Singh Rs. 3,000/-
24. Smt. Brij Bala/Om Parkash Rs. 3,000/-
25. Sh. Madan lal/Dhari Ram Rs. 3,000/-
26. Sh. Shiv Charan/Devi Chand Rs. 3,000/-
27. Smt. Saroj Bala/Pritam Rs. 3,000/-
28. Sh. Ram Prasad/Devi Prasad Rs. 3,000/-
29. Sh. Madan Pal/Hari Ram Rs. 3,000/-
30. Sh. Prem Kumar/Khushi Ram Rs. 3,000/-
___________________
Total Rs. 90,000/-
___________________
 CASH & BILL SECTION-1

It is submitted that due to oversightly a sum of Rs. 780/- on account of other

payment has been deducted in excess for the month of February, 2009 from the salary of Dr.
O.K. Huda, PS. If approved, we may prepare the refund bill for Rs./ 780/- in favour of Dr.
O.K. Huda, PS.

Submitted for approval please.

AAO/SAO
CAO
 A team from the Income Tax Office visited NDRI, Karnal on 26 and 27.2.2009 who
recorded the statement of Sh. J.K. Kewalramani, Chief Admn. Officer on 27.2.2009
regarding deduction of TDS on certain items as applicable. A copy of the said statement has
been obtained from the office of Income Tax by depositing Rs. 50/- which placed below for
perusal. However, the date of personal hearing on the issue has been fixed as 16.3.2009.

In view of the above, if approved, a copy of the statement may be forwarded to all
Administrative Section viz. AAO(E-1), AAO(E-11), AAO(E-III), AAO(E-IV),
AAO(E-V), C&B-1, II, III, Sr. F & A/c Officer, SAO(P), AAO (Central Stores) and
Incharge, Cattle Section for guidance and taking further necessary action on the issue and
compliance. Further, all concerned dealing assistant may also be provided a copy of the said
statement with the advise to keep ready their concerned record so as to produce the same to
ITO office.

Submitted for approval please.

AAO/SAO

CAO/
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2008-09- Dated : March, 2009

The Asstt. Admn. Officer,

E-V (Coordn.)
NDRI, Karnal.

Sub:- Improving vigilance administration by leveraging technology.

With reference to the letter No. 15-37/2009/E-V(Coordn.)-7597-7602 dated

7.3.2009 on the subject cited above, the information pertaining to this section is
given as under:-

Total No. of employee Th: Bank Th: Cashier

1099 1078 21

Asstt. Admn. Officer

 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2008-09- Dated : March, 2009

The Sr. Fin. & Accounts Officer,

NDRI, Karnal.

Sub:- Revision of pay of Scientists following revision of pay scales of Central

Govt. Employees on recommendation of the VI CPC.

In continuation of this office No. Misc/C&B-1/2008-09782 dated 9.3.2009 on

the subject cited above, it is to inform that as per the details of salaries in respect of
Principal scientists/Sr. Scientists/Scientists, in addition to funds for 3 crores
already asked, approximately more Rs. 1.00 crore additional ( 4 crores total) would
be required to disburse the payment of payment of arrears to the Scientists of
NDRI, Karnal.

Drawing & Disbursing Officer

 Sh. Ram Niwas Panchal, DDO alongwith following staff visited the office of
ITO(TDS) on today i.e. 17.3.2009 and handed over the required documents to the
ITO(TDS).

1. Sh. Krishan Saini, Asstt.

2. Sh. M.P. Gupta, UDC
3. Sh. Anil Kumar, UDC
4. Sh. Suraj Bhan, LDC

The ITO(TDS) after examining the documents stating that a list of the
officers who are leaving in the government accommodation may be provided to
them. If approved, we may write a note to the AAO, E-V to provide a list of the
officers i.e. the rank of Assistant and above who are leaving in the NDRI, campus.
The next date for appearing in the office of ITO(TDS) has been fixed as 14.4.2009.

Submitted for approval please.

AAO/SAO

CAO
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2008-09- Dated : March, 2009

Asstt. Admn. Officer, E-V (Coordn.)

NDRI, Karnal.

Sh. Ram Niwas, AAO with other staff members visited ITO(TDS) on
17.3.2009 to attend the case of TDS. The ITO(TDS) during discussion desired that a
list of Group “A” & “B” staff, who have been provided Govt. accommodation at
NDRI, Karnal for the years 2005-06, 2006-07 and 2008-09 may be provided on next
hearing fixed for 14.4.2009.

Asstt. Admn. Officer

 Most Urgent

The AAO, E-1(S)

The pay fixation in respect of Scientists is returned herewith with the remarks
that as per previous record, a number of Scientists are getting NPA but now it is
found that E-I Section has not calculated the NPA of the same Scientists which may
please be seen and the same may please be calculated and add in the pay fixation list
so that the tentatively arrears of the Scientists could be prepared and sent to audit for
payment.

Asstt. Admn. Officer (C&B)

Encl: As received
 Cash & Bill Section -I

As per recommendations of the 6th Pay Commission in respect of Scientists

notified vide O.M. No. Dated , 40% of the arrears are to be disbursed to the all
Scientific staff during 2008-09. Accordingly, the arrears in respect of the retired
Scientists are also to be drawn before 31st March, 2009. At the same time, the
Income Tax on the 40% arrears is also to be deducted at source, but the department is
not aware of their actual income after retirement. Moreover, it is also not practicable
at this stage to ask for the information from the individual concerned.

In view of the above, so as to avoid any complication at the later stage, if

approved, the income tax in respect of all retirees may be deducted at the rate of
higher rate of 30% + Education Cess @ 3%.

Submitted for consideration and orders please.

AAO/SAO

CAO
 Placed below request dated 6.4.2009 from Dr. J.P. Dhaka, Head, Econ. Division
for the permission to deposit Rs. 900/- for the financial year 2008-09 (Assessment year
2009-10) as additional tax which is due to the difference in his home loan interest accrued
on the interest amounting to Rs. 1,28, 870/- instead of Rs. 1,30,000/- approximately during
the year 2008-09.

If approved, we may allow Dr. J.P. Dhaka, Head, Econ. To deposit Rs. 900/-
( Nine Hundred only) as Income tax and submit the same to AAO(C&B) for record.

Submitted for approval please.

AAO/SAO

CAO/DIRECTOR
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

We are receiving T.Fee bills in respect of the children of the employee containing the
following :

1. Bill of Uniform.
2. Bill of one set of books.
3. Bill of stationary (note book etc.)
4. Bill of shoes.

The DDO in his chamber call a meeting on dated 8.4.2009 at about 4.00 P.M in respect
of 6th CPC recommendations for Implementation of decisions relating to the grant of Child
Education Assistance and Reimbursement of Tuition fee, and following dealing assistant were
present :

1. Mrs. Saroj Setia, Assist.

2. Mr. M.P. Gupta, UDC
3. Mrs. Krishna Mehta, UDC
4. Mrs. Uma Gupta, UDC
5. Mr. Suraj Bhan, LDC

It is seen that the staff of NDRI, submitting their bills for the reimbursement of tuition
fees during the Month of January, February, March, 2008 and April, 2009. They are also
submitting the cash receipts of Uniform, books, stationary (Note book etc.), shoes etc. and rush
in the C&B Section for processing their claims as they are in need of money for the admission
of their child.

On discussion, it is presumed that almost the Uniform, books, stationary (Note books)
shoes are required immediately when the academic session of the school is started. It can never
be practicable that the same is required on completion of three quarters as this is the time when
the children revising their syllabus and reading.

As such, the bills submitted by the officials are only to get the reimbursement and the
requirement of uniform, books, stationary (note book), shoes can not covered at this stage. If
approved, we may entertain the bills of dressprocess the bills of staff of NDRI, which received
in this office on or after 1.1.2009 only for tuition fees.
 In compliance with the ICAR letter No. F1(1)/2009-Per.IV dated 25 th March, 2009,
40% pay fixation arrear in respect of the Scientists w.e.f 1.1.2006 to February, 2009 were
prepared and was processed for payment. Due to short time as the pay for the month was also
was to be prepared the tentatively income tax was deducted from the arrear of Scientists. On
dated 31.3.2009 at about 7.15 P.M. it was ordered that funds are released by the Council and we
have to make the balance payment of arrear of the Scientists w.e.f September, 2008 to February,
2009 similarly on the pattern of the other staff of NDRI, Karnal. As such, after calling Sh. Gian
Singh, T-6 for computer help, Sh. M.L. Bhutani, AAO, Sh. M.P. Gupta, UDC who was already
available and Sh. Suraj Bhan, LDC, the work for the balance payment of the Scientist could be
made possible with late sitting about 1.30 night. Now, after making the payment to the
Scientists concerned, the Income Tax has been worked out and a few shortcoming is found for
which if approved we may inform the following Scientist to deposit their Income Tax directly in
the bank with the help of challan and a copy of the original challan may be submitted to the
DDO on or before 20.4.2009:-

Sr. No. Name of the Officer Balance Income Tax

1. Dr. A.K. Srivastava, Director Rs. 6304/-

2. Dr. (Mrs.) Madhu Mohini, PS Rs. 102/-
3. Dr. I.D. Gupta, PS Rs. 5202/-
4. Dr. (Mrs.) Sujata Pandita, PS Rs. 3092/-
5. Dr. D. Malakar, Sr. Sci. Rs. 17649/-
6. Dr. Naresh Goel, Sr. Sci. Rs. 12361/-
7. Dr. B.R. Yadav, PS Rs. 513/-

Submitted for approval please.

AAO/SAO

CAO/DIRECTOR
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. C&B/I.Tax/Perquisite/2009-10- Dated : 2nd May, 2009

The Under Secretary (AS),

Indian Council of Agric. Research
Krishi Bhavan
New Delhi.

Subject :- Value of perquisite on the staff who residing in the campus.

Sir,

On dated 20.4.2009, a team of the officer/official from Cash & Bill Section
visited the office of ITO(TDS) to hand over the list of the officers/officials residing in the
campus as required by the ITO(TDS). In addition to this, on the next date of hearing i.e.
12.5.2009, they required following information :-

1. Name of Officers/Officials residing in the campus.

2. Licence fees paid by them w.e.f 1.3.2006 to 28.2.2007, 1.3.2007 to 28.2.2008
and 1.3.2008 to 28.2.2009.
3. Basic pay/Grade Pay/Dearness Allowances drawn by the Officers/Officials
w.e.f 1.3.2006 to 28.2.2007, 1.3.2007 to 28.2.2008 and 1.3.2008 to
28.2.2009.

The ITO(TDS) also handed over a copy of Notification No. 271/2007(F. No.
142/15/2007-TPL) dated 7.11.2007 (Copy enclosed) which is self explanatory and as per the
said notification under para 2 (i) in sub-rule (1) for Table 1, the following table shall be
substituted and shall be deemed to have been substituted with effect from the Ist day of
April, 2006.

In the table No. 1 under para 2(a) where (ii) 10 per cent of salary in cities having
the accommodation is owned by the population exceeding 10 lakhs but not exceeding
employer, or (b) where the 25 lakhs as per 2001 census.
accommodation is taken on lease or rent
by the employer (iii) 7.5 percent of salary in other areas in respect
of the period during which the said
accommodation was occupied by the employee
during the previous year as reduced by the rent, if
any, actually paid by the employee
 Placed below request from Dr. C.J. Juneja, T-9 requesting to make payment of Rs.
849/- as difference of leave encashment on LTC. In this connection, it is submitted that with
reference to office order No. F/ 13-76/08-Leave Encashment/E-II(T)-864-870 dated
4.3.2009, leave encashment for 10 days was sanctioned to Dr. C.J. Juneja, T-9 and bill for
Rs.16410/- for payment was prepared. In between D.A @ 22% was announced and due to
increasing of DA @22% his leave encashment worked out for Rs. 17259/-. There is a
difference of Rs. 849/-. If approved, we may prepare difference of leave encashment in
respect of Dr. C.J. Juneja, T-9 for Rs./ 849/- and the CAO may kindly accord expenditure
sanction for the same.

Submitted for approval please.

AAO/SAO

CAO
 On dated 5.5.2009, the DDO discussed the matter for the value of perquisite with

SAO and decided to visit the legal advisor Sh. Girish Aneja on the issue. The DDO/SAO

and DA discussed the matter in the light of Notification No. 271/2007(F.No. 142/15/2007-

TPL) Dated 7.11.2007. The legal advisor after long discussion on the issue stated that the

information asked by the ITO(TDS) on 12.5.2009 may be supplied to his office. In the

mean time, it is informed to the legal advisor that the information as asked by the ITO(TDS)

could not completed due to that the same is luminous and time taking and the staff is busy in

election duty, as such, it is requested to the legal advisor to get some more time to furnish

the information to the ITO(TDS).

 In continuation of office order No. 12-11/95-09/E-I(S)-416-420 dated 28 th March,
2009 the following officers were granted honorarium as shown against each :-

1. Sh. Ishwar Dayal, AAO Rs. 2,500.00

2. Sh. Gian Singh, T-0 Rs. 2,000.00

In view of above, during the financial year 2008-09 Sh. Gian Singh, T-0 already
received honorarium upto limit of Rs. 2500/- and thus his bill was not prepared. However,
bill No. 2075 dated 30.3.09 amounting to Rs. 500/- was prepared in favour of Sh. Ishwar
Dayal, AAO which was received back from the audit section with the remarks that claimant
has already drawn honorarium of Rs. 2500/- in the current financial year.

Now, after discuss the matter with the SAO, the AAO has given his remarks that
“Discussed with SAO-I on 8.5.2009, please put up the case of honorarium for re-validation
of funds including others if any as desired by SAO-1.

In this connection, it is submitted that the above both officers has already drawn
honorarium of Rs. 2500/- during the financial year 2008-09 and there is no any short amount
of honorarium to be paid to the above said officers. However, as desired by the DDO, it is
submitted for kind consideration and approval whether we may make the payment of
honorarium to the above said officers as shown against each during the financial year 2009-
10.

Submitted for kind consideration and approval please.

AAO/SAO

CAO/DIRECTOR
 C&B-1

Due to oversightly a sum of Rs. 600/- has been deducted from the salary of Smt.
Saroj Khurana, AAO on account of OCA ( Rs. 300/- for the salary of March, 2009 and Rs.
300/- for the salary of April, 2009). If approved, we may prepared a refund bill of Rs. 600/-
( Six hundred only) in favour of Smt. Saroj Khurana, AAO for payment please.
Submitted for approval please.

AAO /SAO

CAO
 It is submitted that xerox machine lying in Cash & Bill Section was temporarily
shifted to Election office for election work and the same has not been received till todate.
The staff of Cash & Bill Section is facing great problem for xerosing work. It is requested
to permit the staff of Cash & Bill Section to get their xerosing work from E-II/Purchase
Section.

Submitted for approval please.

AAO/SAO

CAO
 Most Urgent/Date Bound/Out today

On dated 19.5.2009, Dr. Parveen Kumar, PS, DCP Division reported that Form-16
issued to him is in-correct. On verification from his record, it is found that the pay arrear for
Rs. 77486/- paid to him on the last day of March, 2009 has not been included in his gross
salary. The matter was immediately discussed with DDO and DDO advise to contact the
Mrs. Kamal Chutani, Hardik Naman & Associates, Model Town, Karnal who have been
awarded contract for preparation & submission of quarterly/annual TDS return with the
Income Tax department in Form 24Q and 26Q for the financial year 2008-9 vide No.
IT/Ret/C&B/2007-08/2518-22 dated 21st June, 2008. In the evening, the DA contacted Mrs.
Kamal Chutani with original Form-16 and discuss the matter who informed that she has not
submitted the form-16 to the Income Tax authorities till todate and advise to issue revised
form-16 to Dr. Parveen Kumar, PS, DCP Division and he will file revised return in the
office of Income Tax.

In view of the above, if approved, we may issue revised Form-16 to Dr. Parveen
Kumar, PS, DCP Division.

Submitted for approval please.

AAO/SAO
CAO
 Cash & Bill Section-I

Placed below office order No. 13-529/2002-E-I(S)-147-49 dated 26.5.2009 for the
pay fixation of Dr. K.S. Kadian, Sr. Scientist w.e.f 1.12.2000.

In this connection, it is submitted that as per record, Dr. Kadian was on the pay roll
of ICAR research Complex, NEH Region, Umaim, Barapani w.e.f 1.12.2000 to 9.8.2002 and
joined NDRI, Karnal as on 10.8.2002.

Because, the details of pay w.e.f 1.12.2000 to 9.8.2002 is lying in the record of ICAR
Research Complex, NEH Region, Umaim, Barapani including HRA which is to be given or
not ( Dr. Kadian was living in Govt. accommodation or not), before we may prepare the
arrear bill in respect of Dr. K.S. Kadian, Sr. Scientist, we may send a copy of office order
No. 13-529/2002-E-I(S)-147-49 dated 26.5.2009 with a copy of LPC to the AAO, ICAR
Research Complex, NEH Region, Umaim, Barapani (Meghalaya) and request him to prepare
a detail statement of salary in respect of Dr. K.S. Kadian, Sr. Sci. w.e.f 1.12.2000 to
9.8.2002 and send the same to this office duly vetted from the their audit wing so as to
enable this office to take further necessary action for the payment of arrear to Dr. Kadian.

Submitted for approval please.

AAO/SAO

CAO
 Sh. M.L. Aneja & Co., Taxation Consultant, Karnal vide letter dated
th
20 May, 2009 regarding computation of perquisite value of accommodation and other
benefits provided to the employ was informed that the information to be submitted to the
ITO(TDS) on 21.5.2009 is under process and is being compiled and will take some more
time being voluminous in nature etc. and further requested to seek more time for alleast 15
days for furnishing the said information. It was also requested him to send his valuable
advise on the notification No. 271/2007(F.No. 142/15/2007-TPL) dated 7.11.2007 for
onward transmission to our headquarter at Delhi.

In this connection, Sh. Girish Aneja vide his placed below letter dated 02.06.2009
( Received on 03.06.2009 through Sh. Mehar Singh, Attdt. Personally ) has send the
proceedings before the Income Tax Officer (TDS) Karnal regarding valuation of perquisites
in respect of unfurnished accommodation provided to the employees of NDRI, Karnal which
may kindly see for perusal and guidance for taking further necessary action.

Submitted please.

AAO/SAO

CAO
 Tuition fee Claim amounting to Rs. 8140/- from Mrs. Saroj Khurana, AAO in respect
of her daughter Shivani Khurana studying in Pratap Public School, Karnal in 12 th Class was
received which was processed for payment for Rs. 3925/- vide bill No. 115 dated 15.4.2009
restricting the claim upto the limit of Rs. 1,.000/-. In this connection, it is to mentioned here
that as per fee slips of the school submitted by her, scholarship @ Rs. 475/- has been given
to her daughter. As such, the claim was processed for payment for the period from 4.08 to
8/08 on the old rates i.e. Rs. 50/- per month and from 9/08 to 3/09 restricted to @ Rs. 1000/-.
Since, on the fee slip of Ms. Shivani Khurana scholarship @ Rs. 475/- P.M has been shown
as such she is entitled to get the benefit of tuition fee of Rs. 525/- P.M w.e.f 9/08 to 3.09
( 1000-475 = 525) which may please be seen in the audit and offer his comments whether
the scholarship amount may be deleted out of total fee ( fees + other items )paid by Ms.
Shnivani Khurana per month or the action taken by C&B is in order.

Sr. Fin. & Accounts Officer

AAO/SAO
 Cash & Bill Section -1

Dr. Khajan Singh, PS has joined this Institute on 4.10.2002 after relieving from
CSSRI, Karnal and as per LPC it was shown that Dr. Khajan Singh has taken MCA loan
from CSSRI, Karnal and 30 instalments @ Rs. 1130/- out of 110 was recovered
from his salary at CSSRI, Karnal and remaining 80 instalments was to be recovered from the
salary of Dr. Khajan Singh, PS at NDRI, Karnal which is completed in the month of May,
2009. Accordingly, placed below interest calculation statement has been prepared and if
approved, we may send the same to the AAO, CSSRI, Karnal to verify the same and vetted
by their audit wing for taking further necessary action to recover the interest from the salary
of Dr. Khajan Singh, PS.

Submitted please.

AAO/SAO
 Cash & Bill Section -1

Placed below is a request dated 11.6.2009 from Dr. Rattan Chand, Ex. PS regarding
issuance of Form-16 etc.

In this connection, it is to mentioned here that Dr. Rattch Chand, PS was retired from
ICAR services on 31.10.2007 and the required form -16 was issued that time. However, the
matter to issuance of Form -16 to the retiree personal was discussed with the DDO and we
are issuing pay arrear statement duly signed by the DDO to the retiree persons who retired
from council services during 2006-07 and 2007-08 and Form-16 has been issued only to the
retiree officer who retired from council services during 2008-09.

As far as his other dues, it is to mentioned that 40% tentatively pay arrear upto
31.10.2007 has already been drawn and paid to him and the remaining payment in this
regard will be paid to him after receiving the necessary orders from the E-I(S). If approved,
draft letter is also placed below for approval please.

Submitted for approval please.

AAO/SAO
 Dr. D.K. Sharma, Head, ERS (Under Suspension) has drawn his salary upto 9/09 from
ERS, Kalyani and Income Tax for Rs. _____________as detailed below has also been deducted
from his salary:-

1. March, 2009 4000.00

2. April, 2009 4000.00
3. May, 2009 4000.00
4. June, 2009 4000.00
5. July, 2009 4000.00
6. August, 2009 4000.00
7. Sept, 2009 2000.00

Out of 60% pay arrear : 141522.00

Out of Pay arrear : 42273.00

For the purpose of issuance of form -16, date wise amount deposited in the bank is to be
shown in each column. If approved, we may request the Head ERS, Kalyani to send the dates of
Income Tax deposited in the bank in respect of Dr. D.K. Sharma, Head, ERS, (Under Suspension).

Submitted for approval please.

AAO/SAO

CAO
 Cash & Bill Section -1

Placed below note from Dr. D.K. Sharma, Head, ERS, Kalyani (Under Suspension)
regarding refund of Income Tax for the year 2009-10 on the arrears of increased pay w.e.f
15.12.2009 .

In this connection, it is submitted that on the verbal instructions of DDO on dated

29.3.2010, difference of subsistence allowance was prepared for Rs. __________in favour of
Dr.D.K. Sharma, after deducting the Income Tax for Rs. __________for the financial year 2009-10
and was sent to audit section for its payment. The payment of the said bill has been made by the
audit on 16.4.2010 i.e. during the financial year 2010-11.

The said FR received from Dr. D.K. Sharma was sent to audit to get the views from the
Chief Fin. & Accounts Officer on the same.

The Chief Fin. & Accounts Officer on dt. 3.5.2010 is stating that since Dr. D.K. Sharma,
is facing difficulty due to his suspension the Income Tax deduction may be refunded to him .

In view of above, it is submitted that the arrear bill was prepared during the financial
year 2009-10 and the Income Tax for Rs. 11390/- has also been recovered from his arrear bill for
Rs. 36855/- prepared on 30.3.2010 and related with the financial year 2009-10.

Now, as per the recommendation of Chief Fin. & Accounts Officer, during the present
situation, it is not possible for us to prepare refund bill of Income Tax for Rs. 11390/-in favour of
Dr. D.K. Sharma as the said bill has been prepared during the financial year 2009-10 and Income
Tax has also been deducted during the financial 2009-10. However, on the advise of Chief Fin. &
Accounts Officer if we may prepare the refund bill of Income Tax for Rs. 11390/-, then his bill
would have been prepared after March, 2010 so that the deduction of his Income Tax amount may
be considered during financial year 2010-11.

Submitted for kind consideration and approval please.

AAO/SAO

CAO
 Cash & Bill Section

On the verbal instructions of DDO, difference of subsistence allowance was prepared

for Rs. 36855/- vide bill No. 266 dated 30.3.2010 in favour of Dr.D.K. Sharma, after deducting the
Income Tax for Rs. 11390/- for the financial year 2009-10 and was sent to audit section for its
payment. The payment of the said bill has been made by the audit on 16.4.2010 i.e. during the
financial year 2010-11 without revalidation of the said bill and the Income Tax has also not been
deposited by the audit till todate.

In view of above, it is submitted that for want of remittance of Income Tax for Rs.
11390/- which has not deposited by the audit till to-date, form-16 could not be issued to Dr. D.K.
Sharma till todate. It is submitted for kind consideration and approval, whether we may get the
entry for the payment of arrear of Rs. 36855/- during financial year 2010-11 and also show Income
Tax deduction for Rs. 11390/- during the financial year 2010-11 and issue the form-16 to Dr. D.K.
Sharma, Head ERS, Kalyani (under suspension) to settle the issue.

Submitted for kind consideration and approval please.

AAO/SAO

CAO
 OCA advance amounting to Rs. __________ vide bill No. _______ dated
_________ was drawn in favour of Sh.Sukhdev Singh, T-5 and recovery of principal amount was
made. A sum of Rs. ________being interest on OCA to be recovered from the salary of Sh.
Sukhdev Singh, T-5 in four installment @ 1000/- and last Rs. 544/-. But due ue to oversightly last
installment has also been made for Rs. 1000/- with the result excess recovery for Rs. 544/-. If
approved, we may prepare a refund bill of Rs. 544/-- for the payment to Sh. Sukhdev Singh, T-5.

Submitted for approval please.

 Cash and Bill Section
Dated 27.07.2010

Placed below bill No. 917 dated 16.7.10 received from hardik naman & associates,
Model Town, Karnal amounting to Rs. 3785/- for preparation, revised return validation &
uploading charges for the TDS return 24Q1, 26Q1. The Director may kindly accord expenditure
sanction for Rs. 3785/- for processing the said bill for payment at the earliest please.

Submitted for approval please.

DDO/SAO
REGISTRAR

DIRECTOR
 CASH & BILL SECTION

Placed below is D.O. No. 3-2/2008-Pension dated 3 rd June, 2010 from Sh. Rajiv
Mehrishi, Additional Secretary (DARE) & Secretary, ICAR, New Delhi informing that
following mechanism has been devised to ensure the timely and smooth implementation of New
Pension Scheme in respect of new entrants/recruits:

1. The registration of new recruits should be done by getting Form SI (application for
allotment of PRAN) filled up by them, immediately upon their first joining and
sent to NSDL. This is a necessary pre-condition to be monitored by the DDOs
before release of their first pay, failing which responsibility will be fixed. However,
as per rules, recoveries towards Tier-I contributions will start from the salary of the
month following the month in which the employee joined service.

2. It must be ensure by the DDOs that the PRAN is indicated on the first pay slips of
such individuals. Not doing so will also lead to responsibility being fixed.

3. The regular upload of their contribution data on NSDL’s website and corresponding
fund transfer to the trustee bank must take place on the same day when the salary is
disbursed. This is to be ensured by DDO

4. Any delay on account of uploading of regular/legacy data and subsequent fund

transfer, would be attributed to the concerned Directors of the defaulting units. As
this delay would result in loss to the employees governed by New Pension Scheme
on account of delayed investment by the fund managers, there would be a financial
liability.

In view of above, it is submitted that Cash & Bill Section is functioning on the basis
of the orders issued by the Establishment Section/Audit Section. When a person is
employed in this Institute, orders for his appointment has been issued by the Establishment
Section alongwith his status and pay structure and he has been taken on the pay roll of Cash
& Bill Section and his pay has been drawn accordingly. As such, the point No. 1 is related
to E-1, E-II, E-III and E-IV. At the time of fresh appointment, before joining, the concerned
authorities should complete all formalities as asked above in point No. 1.

As per point No. 2, after issuance of PRAN No. as and when the AAO(C&B) will
received the information from the concerned authorities, PRAN No. will be indicated on the
first pay slip of the employee.

Point No. 3 and 4 related to the Fin. & Accounts Officer as AAO(C&B) is working
only as Drawing & Disbursing Officer and follow the orders issued by administration as
well as audit and making the payments to NDRI, staff.

Since, the Fin. & Accounts Officer already maintaining the record of CPF for fresh
employees and sending their contribution to the trustee bank regularly and Cash & Bill
Section is preparing the salaries of the employees on the basis of orders issued by
administration, so It is therefore submitted for kind consideration and approval that the
audit wing may upload the contribution data on NSDLs website and corresponding fund
transfer to the trustee bank and any delay on account of uploading of regular/legacy data and
subsequent fund transfer, would be attributed to the concerned Directors of the defaulting
units.
 AAO/SAO

CAO/DIRECTOR
T.A. Claim in r/o Sh. S.K. Malik, UDC is returned in original with the following remarks:-

1. It is not justified that all the bus tickets during the treatment from Karnal to Delhi
has been lost whereas the certificate received from the AMA concerned are attached.
2. T.A. bill may be filled in according the enclosed certificates issued by AMA, Escort
Hospital.
3. The certificates obtained from the AMA are not in order as date of issue of certificate
has not been given in any certificate moreover it has been shown in the certificate at
Sr. No. 1 that you were admitted in Escort on 26.3.2010 but discharge has not been
mentioned.
4. In the certificate at Sr. No. 2, it has been shown that when discharge has been given
on 12.4.2010 how the T.A claim has been submitted for the 27.3.2010,9.4.2010.
5. A certificate from the AMA may please be obtained that Sh. S.K. Malik was advised
one attendance with him on his visit to Escort Hospital which was absolutely
necessary for the treatment for him w.e.f 26.3.2010 to 19.4.2010.

Asstt. Admn. Officer (C&B)

 The SAO vide his letter No. F. Misc.E-II(T)/2009/Nursing Allowance-459 dated
1.7.2010 on the recommendations of 6th pay commission regarding revision of rates of
nursing/uniform/washing allowance to Smt. Richa Walia and Smt. Saroj Bala, T-5 is stating that
the said case was referred to Council for clarification and the Under Secretary (AS) vide No. 5-
43/2009-IA-I dt. 11.6.2010 has informed that the matter has been examined and it is observed
that nurses under ICAR are not entitled for grant of nursing/uniform/washing allowance as they
are having the facility of five yearly assessment and requested to indicate the reasons for
granting the said allowances to Smt. Richa Walia and Smt. Saroj Bala on implementation of 5 th
pay commission.

In this connection, it is submitted as per recommendation of 6 th pay commission,

necessary
 Cash and Bill Section
Dated 07.07.2010

As per recommendation of 6th CPC and pay fixation orders issued by E-I(S), Dr. S.K.
Tomer, PS (DCN) was entitled for personal pay (PP) due to sterilization operation @ 550/-
P.M w.e.f 1.9.2008. Dr. S.K. Tomer, was already drawing PP @ 275/- w.e.f 1.9.2008 to
28.2.2009 and due to oversightly PP @ 750/- was drawn through regular pay w.e.f 3/09 to
6/2010. As per following calculation, if approved we may recover a sum of Rs. 1550/-
from the salary of Dr. S.K. Tomer being excess amount paid to him as Personal Pay and
also we may draw PP @ 550/- w.e.f 7/2010:-

Period Due Drawn Difference Total

1.9.2008 to 28.2.2009 550/- 275/- 275 1650.00

1.3.2009 to 30.6.2010 550 750 - 200/- (-) 3200.00

3200 (-) 1650 = 1550/-

Submitted for approval please.

AAO/SAO

CAO
 With reference to the office order No. F. 6-42/2007-E-I(S)-Ph.D Inc. 2747-51
dated 24th July, 2010 regarding the benefit of two advance increment for movement to Sr.
Scientist and withdrawn of advance increment in respect of Dr. O.K. Hooda, PS w.e.f
19.10.1996 to 26.7.1998 recovery of Rs. 20706/- has been worked out which may kindly
see in audit for verification and return immediately to make recovery of the same through
regular pay.

AAO/SAO
Fin. & Accounts Officer
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL-132001

Sh. Rajeshwar Dayal, T-6 vide bill No. 419 dated 10.6.2009 was granted OCA
amounting to Rs. 24,000/- which has been recovered in equal 12 instalments for Rs.
2000/- each and one instalment for Rs. 2000/- as interest. The calculation sheet of interest
was sent to audit for verification. The audit verified the interest Rs. 1040/- as such, if
approved we may prepare the refund bill for Rs. 960/- in favour of Sh.
Rajeshwar Dayal, T-6.

AAO/SAO

REGISTRAR
 Placed below letter No. SAO-Grieve.Committee/2008-09 dated 31.8.2008 received
from SAO for the comments at the points No. 3,4 & 5 alongwith rule position as wsell as
present status in case of Smt. Bhupinder Kaur, T-5. In this connection, parawise reply is
submitted as under:-

1. Point No. 3 : Deduction of an excess amount of Rs. 5386/- towards Income

Tax for the year 2009-10.

As per pay record, the Income Tax on the gross salary for Rs. 530584/- in
respect of Smt. Bhupinder Kaur, T-5 is Rs. 38339/- and tax deducted Rs.
40104/- as such for -16 has been issued for the refund of Rs. 1875/-.

2. Deduction of an excess amount of Rs. 1435/- towards pay arrear:

On the reversion as T-5, recovery of Rs. 49565/- was worked out and due to
oversightly, a sum of Rs. 51000/- was deducted @ 17000/- P.M. However, a
refund bill for Rs. 1435/- was prepared by C&B vide bill No. _____ dated
26.5.2010.

3. Payment of Arrears of the A.I (Advance Increment) @ 1120/- per month w.e.f
1.1.2006:

The payment has been drawn in favour of Smt. Bhupinder Kaur, T-5 as per pay
fixation order issued by E-II(T) vide No. 1750-1752 dated 27.1.2010 duly
vetted by the internal audit and the payment of advance increment @ Rs.
1120/- has already been paid.

In view of above information, if approved, we may informed the SAO

accordingly.

Submitted for kind approval please.

AAO/SAO

REGISTRAR
 Dr. A. Kumaresan has joined this Institute on 09.07.2009 as Sr. Scientist in the pay
scale of Rs. 15600-39100 + ( With minimum pay of Rs. 22320) 8000 GP vide this office
office order No. 10-49/2K/E-I(S)-617-24 dated 13 th July, 2009. Unfortunately, his first
pay was drawn as per his Last Pay Certificate issued by DDO, ICAR Research Complex
for NEH Region, Barapani @ Rs. 20980+ 6000 GP with 6745/- NPA. Now, his PIC has
been received with Basic Pay @ __________ + __________GP.

Now, before we may draw the arrear in favour of Dr. A. Kumaresan, Sr. Scientist
as per PIC issued by E-I(S), it is to be confirm whether he is entitled for NPA or not. In
case, he is entitled for NPA, his revised PIC may be issued for taking further necessary
action.

Submitted for kind consideration and approval please.

AAO(C&B)/SAO

Registrar
 CASH & BILL SECTION-1
N.D.R.I, KARNAL-132 001

With reference to circular No. C&B-1/I.Tax/TDS/10-11 dated Sept, 2010,

it was brought to the notice of all concerned that the Income Tax Statement is to be
received in C&B Section on or before 10.10.2010 and in case the Income Tax
Statement of any Officer/Official is not received duly supported by the
documentary proof of savings by due date, his/her Income Tax will be deducted as
per record.

In view of above, it is submitted that a large number of Scientists/Officials

have not send their Income Tax Statement till to-date and some of them has not
attaching the proof of their savings etc. which creating very much problems for us
as after calculating the salaries, the Scientists will force us to change their record
as per their statement to be submitted later-on with the result to re-calculate the
records again and again and there are possibilities of mistakes in the calculation.

In view of above, it is submitted for kind consideration and approval

whether we may not entertain the Income Tax Statement received now and not
entertain the savings/rebates without proof etc.

Submitted for kind consideration and approval please.

AAO/CAO

JD(Admn.)/DIRECTOR
 Placed below Invoice No. 1098 dated 4.12.2010 amounting to Rs. 2000/-
from hardiknaman & associates, 144-L Model Town, Karnal for the payment of
professional charges for the correction of return 24Q4 for the financial year 2007-
08. Before making the above said payment to hardiknaman & associates, Karnal,
Director may kindly see for approval please.

Submitted for approval please.

AAO/C AO

Jt. Director(A)/DIRECTOR
Cash&Bill-I Section
Dated:18.01.11
\

The CAO vide his Office Memorandum No. 210032/2002/E-II(T)-HBA-2564-66

dated 19.10.2010 informed Sh. Deswrit Sharma, T-5 that as per agreement6 executed by
him at the time of sanctioning of HBA for purchase of ready built house in Sector 4 & 5,
he agreed upon to execute a document mortgaging the flat/house in favour of ICAR as
well as insure the house with the Indian Insurance Company/Association at his own cost.
Till 19.10.2010, Sh. Deshwrit Sharma, T-5 neither mortgaged the flat No. 429, Sector 4 &
5 nor got insured the same even after issuing several office notes and direction to Sh.
Deswrit Sharma, T-5 was passed that he may deposit remaining amount of HBA with
penal interest in lump sum immediately.

In this connection, the action to prepare the interest as directed by the CAO was
taken and the interest sheet was sent to audit for verification. As per record in the Cash &
Bill Section, the Principal amount for Rs. 291000/- has been completed in August, 2010
and interest amounting to Rs. 293910/- has been verified by the audit (Copy of sheet
enclosed) and if approved, we may informed the CAO for taking further necessary action
in the matter please.

AAO/CAO

JD(A) & Registrar

 Placed below is Invoice No. 1177 dated 26.01.2011 from
M/s hardiknaman & associates, 144-L, Near Satiya Wala
Mandir, Model Town, Karnal amounting to Rs. 3868/- being the
amount of preparation validation and uploading charges for the
TDS return 26Q3, 24Q3 for the financial year 2010-11.

If approved, we may process the bill for payment please.

Submitted for approval please.

AAO/CAO

Jt.
(A)/DIRECTOR
 Paced below Saman from the Additional Distruct Judge,
Panipat in the name of CAO/AAO/Administrative Officer/Concerned
Assistant, Establishment-2, NDRI, Karnal to appear in the court on
11.02.2011 alongwith attendance record leave and salary record of Sh.
Anirudha Kumar, Technical Officer, NDRI, Karnal. If approved, we
may depute Sh. M.P. Gupta of Cash & Bill Section to attend the court at
Panipat on 11.02.2011 alongwith pay record for the financial year 2010-
11.

Submitted for approval please.

AAO/CAO

JD(Admn.)/Registrar
 Placed below FR dated 18.2.2010 from the ITO(TDS),
Aayakar Bhavan, IInd Floor, Sector-12, Karnal show cause notice
for default u/s 201(1/206(7) for the F.Y 2008-09 and Ref. No. 216 to
217 regarding. In this connection, it is to inform that the reply to the
effect has already been given vide No. NIL dated 03.12.2010.
However, if approved, we may provide a copy of the reply to
ITO(TDS) on dated 28.2.2010.

Submitted for approval please.

DDO/CAO

JD(A) & Registrar

 Cash & Bill Section-1

On the recommendations of DPC, Sh. Mehar Singh, SSS has

been promoted as T-1 vide office memorandum No. F. 2-1/09/E-
II(T)(225)-4543-50 dated 26th February, 2011. It is respectfully
stated that a literate Skilled Sporting Staff may please be provided to
Cash & Bill Section in place of Sh. Mehar Singh, T-1 before his
relieving from C&B -1 Sectio n as the work of C&B-1 will be
suffered for want of SSS.

AAO/CAO

JD(Admn.)/Director
 C&B-I

In order to finalize the Income Tax for the financial year 2010-11 in respect
of Gazetted/Non Gazetted Staff and work attended by the staff for the payment of
pay arrear due to pay fixation of technical staff on their assessment, TA/LTC bills
and work assign to them on the closing year 2010-11. The following
staff has completed the work assign to them by taking keen interest by sitting
before and after the office hour. The job was time taking, time bound, occasional,
laborious and intermittent in nature for which they deserve for suitable
honorarium. It is proposed to award them honorarium as per detailed given
below:-

1. Smt. Saroj Khurana, AAO Rs. 2500.00

2. Smt. Sashi Bala, UDC Rs. 2500.00
3. Sh. M.P. Glupta, UDCRs. 2500.00
4. Sh. Sanjay Kumar, UDC Rs. 2500.00
5. Smt. Uma Gupta, UDC Rs. 2500.00
6. Sh. Suraj Bhan, LDC Rs. 2500.00
7. Sh. Mehar Singh, T-1 . Rs. 2500.00
8. Sh. Navdeep Singh, T-3 Rs. 2500.00
9. Sh. Deepak Yadav, T-1 Rs. 2500.00

Submitted for kind consideration and approval please.

DDO/CAO

Jt. Dir.(A)/DIRECTOR
 C&B (Cashier)

In order to utilization of funds for the financial year 2010-11and payments

to the firms, advances to the Indenting Officers, adjustments, collection of fee
from the students in two spells amounting to Rs. 50 lac approximately, the
following staff has completed the work assign to them by taking keen interest by
sitting before and after the office hour. The job was time taking, time bound,
occasional, laborious and intermittent in nature for which they deserve for suitable
honorarium. It is proposed to award them honorarium as per detailed given
below:-

1. Smt. Raj Kumari, Asstt. Rs. 2500.00

2. Sh. Varinder Kumar, UDC Rs. 2500.00
3. Sh. Rajesh Kumar, LDC Rs. 2500.00
4. Sh. Vijay Bhan, SSS Rs. 2500.00

Submitted for kind consideration and approval please.

DDO/CAO

Jt. Dir.(A)/DIRECTOR
 C&B-1

Now a days, we are receiving several quarries from Income Tax

Department and facing a lot of problems. On visiting the advocate and
ITO(TDS), it has come to the notice that almost fault is in the present
procedure. The Cash & Bill Section is preparing the salary bills and
deducting the Income Tax from the salaries of Officers/Officials and send
the salary bills in audit for payments. After making payment of salaries,
the audit department depositing the Income Tax ( as deducted by Cash &
Bill Section ) in State Bank of India, Karnal through challan. As per
rule, the audit section should deposit the Income Tax in State Bank of
India through Challan on or before 7th of every month. After
depositing the Income Tax amount in the SBI, Karnal through challan the
audit inspite of held up the challan and schedule with them for record and
further quarries, they are sending the challan and schedule to Cash &
Bill Section without matching the same on the website and putting all
responsibilities on the solder of DDO where there is no role of DDO in
this regard after deducting the Income Tax from the salaries of
Officers/Officials. Since, the audit is responsible for passing and
payment of salary bills of the Officers/Officers and depositing the
Income Tax in the State Bank of India through challan, they are
responsible to face ITO(TDS) for any quarry in the Income Tax
Office and if there is any lapse on the part of Cash & Bill Section, the
same should point out by the audit by issuing the directions under
the signatures of Chief Finance & Accounts Officer so that the same
could be followed at Cash & Bill Section to avoid any complication
with Income Tax department.

As such, the Chief Finance & Accounts Officer may be

requested not to send the challan and schedule to Cash & Bill Section in
future and face the quarries from Income Tax department itself.

Submitted for approval please.

AAO/CAO

JD(A)/DIRECTOR
 Cash & Bill Section -1

Sh. Suraj Bhan, LDC vide Office Order No. F. 11-4/2007-E-III(M)-

547 dt. 3rd March, 2011 was transferred to work in Vigilance/Disciplinary Cell.
Presently, Sh. Navdeep Singh, fresh appointee as T-3 after his joining in C&B
Section is learning the seat work of Gazetted seat related to Sh. Suraj
Bhan who has been deputed in Computer Centre and attached with Sh. Gian
Singh, T-6 for a period of one month w.e.f 1.4.11 to 30.4.11 for learning about
preparation of pay bills/increments etc. Now, a days, the work to issuance of
Form-16 in respect of all gazetted officers is to be completed upto 30th April,
2011. Sh. Deepak, fresh appointee as T-1 has also been deputed in Computer
Section for a period of one month for learning about preparation of pay
bills/increments etc. Sh. Manjeet Singh has recently joined Cash & Bill
Section who is looking after the seat work related to pay bills of class-IV and
now a days there is huge rush on class-IV seat for want of their arrears and
reimbursement of their tuition fee etc.

We has to issue form-16 upto 30.4.2010 and he work related to

issuance of Form-16 is a job of concentration, time taking, laborious which
can be completed with an experienced person.

In view of the above, it is requested that the permission may be

granted to held up Sh. Suraj Bhan, LDC in Cash & Bill Section upto 30 th
April, 2011 or till further orders.

Submitted for approval please.

AAO/CAO
 Cash & Bill Section -1
Dated: 06.04.2011

The CAO vide Office Memorandum No. F. 210032.2002-E-II(T)-

HBA-2564-66 dated 19th October, 2010 has requested the AAO (C&B) to
intimate the said amount of Principal together with penal interest to Sh.
Deswrit Sharma, T-5 (FFT) as Sh. Deswrit Sharma, T-5 till now neither he
has mortgaged the flat No. 429, Sector 4 & 5 nor got insured the same even
after issuing several office notes and was directed to deposit the remaining
amount of HBA with penal interest in lump sum immediately.

In the light of the above instructions from E-II(T), the calculation

sheet for interest was prepared on 29.9.2010 and was sent to E-II(T) for
necessary certificate on the body of sheet that he has completed all
formalities in time. The AAO, E-II(T) on dated 15.10.2010 returned the
said sheet with the remarks that Sh. Deswrit Sharma has not fulfilled the
required terms and conditions. He has not submitted the required
documents viz. mortgage deed, sale deed etc. and insurance policies,
maintenance certificate in respect of his house in time.

The said interest sheet was sent to audit section for verification of
interest, but the same received back with the remarks that calculation sheet
may please be prepared in decease ding order. The said sheet again sent to
audit section on 7.12.2010 with the remarks that as per information given
by E-II(T) Section,. calculation sheet prepared in according to penal
interest. However, the matter was discussed with AF&AO and the audit on
11.1.11 informed the interest amount upto October, 2010 in respect of Sh.
Deswrit Sharma amounting to Rs. 293910/-. Since, the calculation sheet
was held up in the audit upto 11.1.2010, the revised interest was calculated
upto 31.1.2011 amounting to Rs. 308460/- and was sent to audit for
verification. The audit on 8.3.2011 returned the sheet with the remarks to
please upto-date the calculation sheet. The DA in C&B Section on dated
8.3.11 again calculated the interest upto March, 2011 amounting to Rs.
314280/- and the audit verify the interest under the signature of CF&AO.

Accordingly, the AAO, E-II(T) vide No. 457-59 dt. 11.3.2011 was
informed, but the AAO, E-II(T) returned the FR on 24.3.2011 with the
request to intimate the amount of interest to Sh. Deswrit Sharma with the
advise to deposit the same. According, Sh. Deswrit Sharma was directed
to deposit a sum of Rs. 302640/- with the Cashier immediately without any
further delay to settle the HBA amount.
 -2-

Sh. Deswrit Sharma, T-5 inspite of depositing the above said

amount with Cashier, NDRI, Karnal requesting vide his note dated
29.3.2011 ( received in C&B Section on 1.4.2011) to recalculation of panel
interest on HBA.

The matter is between E-II(T) and Sh. Deswrit Sharma, T-5 wither
he has completed the formalities after getting loan from NDRI, Karnal or
not and the DDO has follow the instructions issued by E-II(T) and
calculated the penal interest which has been verified by the audit and on
the instruction of AAO, E-II(T), the same was informed to Sh. Deswrit
Sharma. Sh. Deswrit Sharma, T-5 instead of depositing the said amount
with the casher representing to recalculate the amount as per his placed
below calculation sheet. The Month of March, 2011 has already been
expired and the penal interest for the month of April, 2011 commencing.
The AAO, E-II(T) is requested to take further necessary action as per rules
and intimate further direction to C&B Section.

AAO(C&B)
 C&B-1

It is submitted that pay arrear bill No. 1107 dated 18.8.2010 in

respect of Dr. K.S. Kadian, PS amounting to Rs. 69304/- was prepared and
after deduction of Income Tax for Rs. 20790/- bill for the payment of Rs.
48514/- was sent to audit. While preparing form-16 and confirmation from
the audit and Sh. Gian Singh, T-6 (Computer Section) it has come to the
notice that the Income Tax deduction amounting to Rs. 20790/- has not
been deposited through challan till todate with the result that we can’t issue
form -16 in respect of Dr. K.S. Kadian, PS. If approved, we may request
the F&AO about the latest position on the issue so that form-16 can be
issued to Dr. K.S. Kadian, PS in time i.e. upto 30.4.2010.

Submitted for approval please.

AAO/CAO

JD(A&R)
 Sanction for Rs. 5332/- ( Five Thousand Three Hundred Thirty
Two only) for the payment to M/s hardicnaman & associates against his
Invoice No. 1230 dated 19.4.2011 amounting to Rs. 5332/- for professional
charges for the correction Return of Financial year 2008-09 24Q4, 26Q4,
26Q2 for the demand notice No. 6541 and 7268.

AAO(C&B)/CAO

JD(A&R)
 As per record, interest on HBA in respect of Sh. R.K. Bansal, AAO was
worked out amounting to Rs. 45201/- but due to oversightly recovery of Rs. 46266/- as
per detailed below has been made through regular pay:-

1. Feb, 2006 Rs. 185.00

2. March, 2006 Rs. 1065/-
3. 4/06 to 2/07 @ 750/- Rs. 8250/-
4. 3/07 to 2/08 @ 750/- Rs. 9000/-
5. 3/08 to 2/09 @ 750/- Rs. 9000/-
6. 3/09 to 2/10 @ 750/- Rs. 9000/-
7. 3/10 to 2/11 @ 750/- Rs. 9000/-
8. March, 2011 Rs. 766/-

Total recovered made Rs. 46266.00

Amount to be recovered Rs. 45201.00
____________
Refund Rs. 1065.00
___________

Before the refund bill may be prepared, audit may please verify from his
record and return.

AAO(C&B)
 The Director may kindly accord approval for Rs. 17,000/- to get the training
of ASP.NET 4.0 to Sh. Navdeep Singh, T-3 and Sh. Deepak Yadav, T-1 Cash & Bill
Section at Talents Institute, Kalra Market, Sector-13, Karnal to computerized pay bills
system as the same were prepared by Sh. Gian Singh, T-6 (Computer Section). The
said training is actually essential, useful for the Institute and necessary to prepare the
computerized pay bills in Cash & Bill Section. The Director may also accord the
expenditure sanction for Rs. 17,000/- for the payment to M/s Talents Institute, Kalra
Market, Sector-13, Karnal.

Submitted for approval please.

AAO/CAO

JD(A&R)/DIRECTOR
 In continuation of office order No. F. IT-Ret./C&B-1/2007-08-195-199 dt. 13 th July,
2010 Ms. Kamal Chutani for M/s Hardik Naman & Associates, 144-L, Near Satia Wala Mandir,
Model Town, Karnal vide her letter dated 21.05.2011requesting for approved service provider
for preparation and submission of TDS/I.Tax Return for the financial year 2011-12.

In this connection, it is submitted that Mrs. Kamal Chutani, Hardik Naman & Associates
was awarded the contract for the preparation & submission of quarterly/annually TDS return
with the Income Tax Department in form 24Q and 26Q for the financial year 2008-09 or
till further orders which ever is earlier at the following rates:-

1. Digitization @ Rs. 2.50 per entry.

2. CD charges @ Rs. 30.00 per return
3. NSDL Fees - On actual basis.

Since, Mrs. Kamal Chutani of M/s Naman Hardik & Associates has completed work related
to the financial year 2010-11 satisfactorily. A number of times, we are receiving notice from
Income Tax and she has given us full cooperation to clear the same. The firm is ready to do
said job on last years agreed rates.

If approved, we may award contract for one more year in favour of Mrs. Kamal Chutani for
M/s Hardik Naman & Associates, Karnal.

Submitted for approval please.

AAO/CAO

JD(A&R)/Director
 Cash & Bill Section-1

The Manager, SBP, NDRI, Karnal vide No. Misc./39 dated 22.05.2011
informed that Sh. Ram Saran/Kartara has taken a personal loan from the branch and
now he is drawing his salary from Cashier. The Bank Manager requested this office to
send his salary in the bank account so that they can debit his personal loan installment
from his salary account.

If approved, we may consider the above request of Bank Manager and the
salary of Sh. Ram Saran may be paid through bank account.

Submitted for approval please.

AAO/CAO

JD(A&R)
 Sanction for Rs. 6335/- ( Six Thousand Three Hundred Thirty Five
only) for the payment to M/s hardicnaman & associates against his Invoice
No. 1281 dated 124.05.2011 for preparation validation and uploading
charges for the TDS Returns 24Q4, 26Q4 for the financial year 2010-11.

AAO(C&B)/CAO

JD(A&R)
 In view of the remarks of CAO and CFAO on page No. 6 the
CPF has been stopped for the salary of Trainee. In the mean time a
letter No. F-2-43/2011.E-IV(S) 4204 dated 26th Sep. 2011
addressed to Dy. Secretary (AS), ICAR, New Delhi, (Page No 5)
seeking clarification regarding appointment of Trainee on
compassionate grounds has been received from E-IV Section

Accordingly if approved we may keep the file pending till

the clarification is received from council / E-IV Section.
Submitted for consideration and approval please.

DDO/CAO

JDA&R
In the mean time Smt. Charan Jit Kaur has also informed that o hat

CASH & BILL-I

DATED:-23.06.2012

In view of the comments of Sr. F.A.O. on pre page. Weather we may

verify the service book of Sh. Jagpal Singh, T-5 (F/F T) from 01.08.1985 to
27.02.1991 or otherwise.

Submitted for kind consideration and approval please.

D.D.O. / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

DATED:-23.07.2012

On scrutiny the pay bill, it is found that the pay in r/o Dr. Shiv Prasad
P.S. for the period from july to august 2009, has been found correct. Due to
some administrative reasons, the pay in respect of Dr. Shiv Prasad, PS was
fixed @ 48950/- + 10000/- GP for which the arrear upto July, 2009
was drawn, but due to oversight, in the month of August, 2009, the grade pay
was shown Rs. 9000/- instead of Rs. 10000/-, for which arrear for Rs. 1220/-
as difference of Grade Pay arrear was also drawn and his salary for the month
of Oct, 2009 was drawn @ 48950/- + 10000/- GP. Necessary correction has
been attested in the bill register.
 CASH & BILL SECTION

The AAO, E-II (T) has sent revised pay fixation of the following
technical staff due to advance increment against which the recovery sheet
has been prepared.
The details are given as under:-

Sl. No. Name of employee Recovery to be made

1. Sh. A.P. Dabas, T-9 `180804/-

2. Sh. A.K. Sharma, T-9 `180804/-

Before, the recovery from the official is affected from their salary with
the approval of competent authority, audit may kindly see for vetting and
comments.

D.D.O. (C & B)
Sr. Fin. & Accounts Officer
 CASH & BILL SECTION

Placed below a request dt.02-08-2012, received from Ms.

Sarita Yadav, A.O. University office NDRI karnal. She has requested to
 release her salary for the month of july-2012 as the same yet not been
received by her. She has also informed that she has to apply for PRAN
No.

In this connection it is stated that, since Ms. Sarita Yadav has

not submitted/ applied for PRAN No. till date therefore her pay for the
month of july-2012 could not be released. As per the letter dt.03-06-
2010, flagged “A”, Secretary ICAR New Delhi that, it must be ensured
by the DDOs that the PRAN No. is indicated on the first pay slip of the
new recruitee. Not doing so will also lead to responsibility being fixed.

In view of the position explained above matter is submitted for

consideration and order whether we may released her pay for the month
of july-2012 or otherwise.

D.D.O. /
Sr. A.O.

Joint Director (A & R)

CASH & BILL SECTION

NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

To
 Chief Fin. & Accounts Officer,
National Dairy Research Institute,
Karnal.

Sub: Irregularities found in recent Audit Inspection of ICAR Hqrs at

NDRI – reg.

With reference to Audit Para No. III Sl. 8, the detailed calculation of
interest on loan and advance are being calculated by Cash & Bill Section and
verified by audit section regularly. Therefore there are no irregularities on
calculation of interest on loan and advances on the part of Cash & Bill
Section.

D.D.O. (C & B)
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

It is submitted that Ms. Sarita Yadav, A.O. has submitted the application form for
allotment of permanent account number ( PRAN ). If approved, we may prepare the salary
for the month of july-2012.

Submitted for approval please.

Prescribed format
D.D.O. (C & B)

Joint Director (A & R)

 CASH & BILL SECTION

The AAO, E-II (T) has sent revised pay fixation of Sh. Rishi Pal, T-
5(W/S) due to advance increment against which the recovery sheet has
been prepared and recovery to be made `95350/-.
Before, the recovery from the official is affected from their salary with
the approval of competent authority, audit may kindly see for vetting and
comments.

D.D.O. (C & B)
Sr. Fin. & Accounts Officer
 The Audit has concurred the recovery calculation of Sh A.P. Dabas, Ex-T-9
and Sh. A.K. Sharma, T-9 due to advance increment. Sh. A.P. Dabas has already
retired from ICAR Service on 30-06-2012 and his DCRG is pending with us to
recover the excess amount paid due to advance increment for `180804/-. If
approved we may recover `180804/- from DCRG in respect of Sh. A.P. Dabas.

In the case of Sh. A.K. Sharma,T-9, the amount for `180804/- as recovery
may be recovered in 10 equal installment from his salary.

D.D.O. (C & B)

J.D. (A&R)/DIRECTOR

CASH & BILL SECTION

It is submitted that during the period from 01-07-2010 to 30-06-

2011, the periodical increment has been granted to Dr. N.S. Sirohi on
the Basic Pay, Grade Pay, Advance Increment & N.P.A. instead of
Basic Pay & Grade Pay, After adding 3% PIC in the Basic Pay drawn
as on 01-07-2010 the 25% N.P.A. has also drawn on the total
emoluments.
The details of Pay due and drawn in respect of Dr. N.S. Sirohi as
mentioned below.
Due Drawn

BP. 31550/- BP.33650/-

GP.7600/- GP.7600/-
AI.2100/- AI.2100/-
NPA.10608 NPA.10623/-

Accordingly we have prepared a recovery statement for `1338/- is

to be made from his salary placed below for perusal please.

Before, the recovery from the officer is affected from his salary
with the approval of competent authority, audit may kindly see for
vetting please.
 D.D.O. (C & B)
Sr. Fin. & Accounts Officer

JOINT DIRECTOR (A & R) OFFICE

NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

It is informed that H.P. Laser Jet P1606dn printer installed at Joint Director (A
& R) Office, purchased on 29-03-2011, warranty of 1year has been expired of the said
printer. Please include the said printer in the list of annual maintenance contract list.

Joint Director (A & R)

Incharge computer centre
नगदद एवव ददे यक अननभभाग
 शश रभाजन वभाललियभा, मनख्य न्यभाययक मजजस्टदे ट, जजलिभा करनभालि, कक अदभालित सदे नशचदे रखदे गए
समनददनभावक 06/09/2012 कदे द्वभारभा,शश सतबशर लसवह पनत्रशश बभार रभाम, कनशलि सहभायक कमर्मचभारद, Bio
Animal Lab, NDRI कदे वदेतन और भत्तत कभा ब्ययौरभाददनभावक 12/09/2012 सनबह 10:00 बजदे पदेश कर
नदे कत आददे श ददए हह !

जहसभा कक D.D.O शश ब्रह्म प्रकभाश ददनभावक 12/09/2012 कत Delhi मम Official Tour पर

रहम गदे , इसललिए यदद आददे श हत तत शशमतश सरतज खनरभानभा D.D.O. (DSC) व व मनजशत लसवह,
कयनष्ठ ललिपपक कत शश सतबशर लसवह कदे अगस्त 2012 कदे वदेतन और भत्तत कभा ब्ययौरभा तथभा
Original Pay Bill Register कदेसभाथ उपरतक्तअदभालित मम ददनभावक 12/09/2012 सब
न ह 10:00 बजदे
पदेश हतनदे कक अनम
न यत ददे दद जभाए.

सहभायक प्रशभासयनक अधधिकभारद

नगदद एवव ददे यक अननभभाग

वररष्ठ प्रशभासयनक अधधिकभारद / सवयक्

न त यनददे शक (ए 0 आर 0 )
 ममलि रप सदे वभापपस ककयभा जभातभा हह कक गणनभा पत्रक कत वदेतन कदे बकभायभा बबलि कदे
सभाथ लिदेखभापरदकभा अननभभाग कत भदेज ददयभा गयभा हह !
अत: नगदद एवव ददे यक अननभभाग गणनभा पत्रक आप कत प्रदभान नहदव करभा पभाएगभा.

सहभायक प्रशभासयनक अधधिकभारद

नगदद एवव ददे यक अननभभाग
आर. एस. गयौतम
उपयनददे शक (रभाजभभाषभा)/प्रशभा0
 रभाष्टदय डदेयरद अननसवधिभान सवस्थभान करनभालि
नगदद एवव ददे यक अननभभाग

फभाइलि सवख्यभा :- नगदद एवव ददे यक अनभ

न भाग- 2012-13- यतधथ :-11-09-2012

सदेवभा मम

मभाननशय शश रभाजन वभाललियभा जश,

मनख्य न्यभाययक मजजस्टदे ट,
जजलिभा अदभालित करनभालि,

पवषय :शश सतबशर लसवह पत्र

न शश बभार रभाम, कनशलि सहभायक कमर्मचभारद, Animal Bio Lab,
NDRI कदे वदेतन और भत्तत कभा ब्ययौरभा ददनभावक 12/09/2012 कत सनबह 10:00 बजदे
जजलिभा अदभालित मम पदेश करनदे हदे तन !

शशमभान जश,

उपरतक्त पवषय पर प्रभाप्त मभाननशय अदभालित कदे समन ददनभावक 06/09/2012

कदे सन्दभर्म मम शश सतबशर लसवह पनत्र शश बभार रभाम कदे वषर्म 2011-2012 कदे वदेतन और भत्तत
कभा ब्ययौरभा कक प्रयतललिपपयत तथभा Original Pay Bill Register कदे सभाथ शशमतश सरतज खनरभानभा
D.D.O. (DSC) व व शश मनजशत लसवह, कयनष्ठ ललिपपक ददनभावक 12/09/2012 सनबह
10:00 बजदे पदेश करनदे हदे तन जजलिभा अदभालित मम भदेजभा जभा रहभा हह !
 इसश सन्दभर्म मम मभाननशय अदभालित कत यह भश अवगत करभायभा जभातभा हह कक शश
सतबशर लसवह पनत्र शश बभार रभाम कभा अगस्त 2012 कभा वदेतन प्रमभाण पत्र भत्तत वव
क्टतयतयत सदहत पत्र कदे सभाथ सलिग्न हह !

भवददय

सलिग्न : उपरतक्त
आहरण व पवतरण अधधिकभारद
नगदद एवव ददे यक अनभ
न भाग

चभादर महलिद सभाबन

न थतडभा !!
जब ददे खभा तब हद रतवभा !!
दभाग इस तदे ज्यभादभा ! मह कदेडभा कदेडभा
धितवभा !!

CASH & BILL SECTION

 The Audit has vetted the recovery calculation sheet of Dr. N.S. Sirohi, T-9,
who was granted periodical increment by adding 3% of the Basic Pay, Grade
Pay, Advance Increment & N.P.A. instead of Basic Pay & Grade Pay as on 01-
07-2010 to 30-06-2011.
Accordingly, if approved an amount of `1338/- may be recovered from the
salary of the officer.

Submitted for kind consideration and approval please.

D.D.O. (C & B) / Sr. A.O.

J.D. (A&R)/DIRECTOR
 CASH & BILL SECTION

The AAO, E-II (T) has sent revised pay fixation of Sh. Ramesh Chander, T-5
(F/FT) retired from Council’s Service NDRI, Karnal on 31.03.2011 due to advance
increment against which the recovery sheet has been prepared and recovery to be
made `69862/-.
Before, the recovery from Sh. Ramesh Chander with the approval of
competent authority, audit may kindly see for vetting and comments.

D.D.O. (C & B)
Sr. Fin. & Accounts Officer
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. No.Misc./C&B-I/DDO/2012-13-3 dt.20-2-2013

With reference to your audit memorandum no.-7 dated 15.2.2013 the requisite
information of C & B Section-I,II is enclosed herewith for your record.

D.D.O. (C & B)
To
The D.D.O.,
NDRI Karnal,

Sir

I have physically taken over the charge of Cashier NDRI on 1-2-2013.

Submitted for information.

Thanking
Yours faithfully

S.K. Malik
U.D.C.
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. No.Misc./C&B-I/DDO/2012-13-5 dt.27-2-2013
Dr. Suneel Kumar Onteru,
Sr. Scientist,
Animal Biochem. Division,

Please submit the salary statement for the financial year 2012-13 to Cash &
Bill Section immediately, so that the final income tax may be calculated and
recovered from the salary for the month feb. -2013

D.D.O. (C & B)
 CASH & BILL SECTION
KARNAL – 132 001

Placed below a request received from Dr. S.K. Sood, Sr. Scientist, ABC
Division, requesting to release his arrear on account of Dearness Allowance
announced in the month of Jan. 2012 and July 2012 on his subsistence allowance.
In this connection it is stated that Dr. S.K. Sood had been suspended w.e.f
26-09-2011 vide Council Order No. 5-3/2011-vig. Dated 14-11-2011. The Under
Secretary Vigilance had ordered that he would draw the subsistence allowance
equal to the leave salary, which he would have draw, if he had been on half average
pay or half pay for the first three months. He also ordered that Dr. S.K. Sood will
also be entitled to draw Dearness Allowance on the basis on the amount on
subsistence allowance. The Secretary ICAR vide Council Order No. 5-3/2011-vig.
dated 23-03-2012 had extended his suspension period further by 180 days w.e.f.
23-03-2012 and also increased his subsistence allowance @ 50% of the initial
allowance w.e.f. 25-12-12.
As per record available in the section the enhancement of Dearness
Allowance has been paid to him during his suspension period w.e.f. 26-09-2011 to
02-10-2012 without arrear. The arrear of Dearness Allowance is to be released to
Dr. S.K. Sood for the following period at the respective rates.

Period D.A Rates Rates of Total Arrear

Subsistence Allow.

1. Jan, Feb., March.-2012. @ 65 % ` 34830 + 6750 ` 8733/-

2. July, Aug., Sept.-2012. @ 72 % ` 34830 + 6750 ` 8733/-
_________
Net Amount: ` 17466/-
_________

In view of the above, the Director, may kindly see for approval to release
his arrear of Dearness Allowance for the said period for ` 17466/-

D.D.O. / S.A.O.
 J.D.(A.) & Registrar / Director

CASH & BILL SECTION

KARNAL – 132 001
Dated: 14-03-13

It is observed that huge amounts of cheques amounting to ` 5 lakhs , 10 lakhs

and 20 lakhs etc, drawn in favour of respective indentor as temp. advance for the
purchase of animals are being received by the Cashier, NDRI karnal periodically,
to draw the cash from the bank and disbursing to the concerned indentor after
taking the same in the subsidiary cash book of Cashier, NDRI karnal.

After taking the cheque, this huge amount is drawn by the Cashier from the
bank and after a long gap of period, the same has disbursed to the concerned
indentor.

Recently a cheque bearing no. 226228 dt. 30-01-13 for ` 20,00,000/- in favour
of Dr. S.K. Singhla, P.S., ABTC vide A.C. Bill No. 4709 dt. 29-01-13 has been
received to the Cashier, NDRI karnal for disbursement to Dr. S.K. Singhla. After
waiting 15 days, the Cashier issued a note to Dr. singhla with the request to receive
/ draw the advance immediately from the Cashier, because the cahier could not a
sufficient limit to retain such huge amount in the chest and also not have any
security for the purpose. However, after repeated reminder, Dr. singhla has drawn
the advance from the Cashier on 08-03-13 after a long gap of period for 36 days.
Recently the same objection has also raised by the Audit Party.

It is proposed that this type of huge amount should be drawn by cheque in the
name of indentor, who may draw the same directly from the bank.
Comptroller D.D.O. / S.A.O.

J.D. (A.) & Registrar

 CASH & BILL SECTION

The Audit has vetted the recovery calculation sheet of Sh. Ramesh
Chander, T-5 (F/FT) retired from Council’s Service NDRI, Karnal on 31.03.2011,
who was granted three advance increment by adding in the Basic Pay, recovery
from 01-01-2006 to 31-03-2011.
Accordingly, if approved we may directed to Sh Ramesh Chander to
deposit the amount of ` 69862/- with the cashier NDRI, Karnal failing which the
same will be recovered from Dearness Relief.

Submitted for kind consideration and approval please.

D.D.O. (C & B) / Sr. A.O.

J.D. (A.) & Registrar

 CASH & BILL SECTION
KARNAL – 132 001
Dated: 15-04-13

As per external audit observation, Dr. S.Chinnadurai Ex. Sr. Scientist has been
asked to submit Form GPF-10B for making final payment of the GPF. Dr.
S.Chinnadurai has submitted GPF-10B form duly filled and signed by him. A copy
of no-dues certificate has also been received from Sr. A.O. E-I(S) Section, vide
F.13-465/95-E.I(S)-1496-1501 dated. 21-03-2013 with intimating that nothing is
due against him except the following dues as per details given below.

1. Central Store/E.V (Coord.) `.64468.00 (Licence fee, Water, Electricity

charges )
2. C & B Section `.93000.00 (MCA + interest)
`.35200.00 (Comp. Adv. + interest)
`.8625.00 (recovery amount of Digital
Camera.)
_______________
Total Dues: - `.201293.00
_______________

Accordingly, the case was refered to the Audit Section along with a copy of
no-dues certificate for further necessary action. However the Comptroller has
informed on page no.-3/ NS as per GPF rule-31, Government of India, decision 1
and 4 the recovery of Government dues and final payment of GPF not to mixed-up.
Therefore, the Comptroller has requested before taking a final view, steps
taken to release the dues from Dr. S.Chinnadurai may kindly be indicated for
further course action on the issue.

In this connection, it is stated that under section-3(1) of the provident fund

act-1925, any amount due to government by a subscriber cannot be recovered
 from his GPF accumulation even with his concerned. However, the whole amount
due to the government servent or the nomine(s) may be paid and without any
compulsion the payee may remit the government due separately.

Keeping in view of the position explained above, if approved we may release

the final payment of GPF to Dr. S.Chinnadurai and a separate letter may be issued
to him with the direction to deposit the above said government dues within 15 days
after receipt of the letter.

Submitted for consideration and order / approval please.

D.D.O. (C & B) / Sr. A.O.

J.D. (A.) & Registrar / Director

As discussed with the Joint Director (A.) & Registrar in the presence of Sr.
A.O.(II), first of all we may issue a letter to Dr. S.Chinnadurai Ex. Sr. Scientist to
deposit the government dues of `.201293.00 within 15 days after receipt of the letter.
If he would deposit the above dues then, we may release his GPF Final payment.

Accordingly a draft letter is placed below for approval please.

D.D.O. (C & B) / Sr. A.O.

 Dr. S.K. Sood, Senior Scientist has submitted an application along with a format to
issue Income Certificate for the purpose of taking admission of his daughter for further
study.

In view of the above, if approved, we may issue the Income Certificate on the
Prescribed format .

Submitted for approval please.

 D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 Speed Post

F.No. C&B-I/2013-14 Dated : 10, June, 2013

To
The Drawing & Disbursing Officer
NIRJAFT, Regent Park
Kolkata-700040

Sub: Calculation and Remittance of Double/Damage Rent to Shri R.C. Meena, SAO
for retaining Type-II Residential Quarter at NIRJAFT Campus, Kolkata – 40-
reg.

Dear Sir,

Kindly refer your letter No. 1(5)/Admn.I/2013/1155 dated 10.05.2013 on the subject
cited above. In this connection, it is informed that the calculation sheet alongwith copy of
earlier correspondence made with Sh. R.C. Meena has not received with your letter. It is
therefore requested to kindly provide the same at the earliest, so that action may be taken
accordingly.

Yours faithfully

Drawing & Disbursing Officer

NDRI, Karnal
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL-132001

F.No. C&B-I/2013-14 /Adv. Inc. / Dated 09 .07.2013

Asstt. Admn. Officer

E-II (T) Section
NDRI, Karnal

This has reference to your letter No.F. 17-107/12/E.II (T)/Adv.Inc./ dt. 20th June.
2013 regarding information about recovery on account of advance increment. As per list the
recovery amount has been shown against each w.e.f. 01-01-2006 onwards. Remaining
incumbents has already retired from council service. Therefore, their recovery has not been
calculated.

This is for your information please.

Drawing & Disbursing Officer

NDRI, Karnal
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL-132001

Dated 23 .07.2013

The calculation of Accrued Interest on H.B.A for the financial year 2012-13 is being
issued to Mr. M.K. Dua, A.A.O. Forage Section, N.D.R.I., Karnal.

Rate of Interest: - 8.5%

March, 2012 182200 8.5 1290.583 5600 176600

April, 2012 176600 8.5 1250.917 5600 171000
May, 2012 171000 8.5 1211.25 5600 165400
June, 2012 165400 8.5 1171.583 5600 159800
July, 2012 159800 8.5 1131.917 5600 154200
August, 2012 154200 8.5 1092.25 5600 148600
September,2012 148600 8.5 1052.583 5600 143000
October, 2012 143000 8.5 1012.917 5600 137400
November, 2012 137400 8.5 973.25 5600 131800
December, 2012 131800 8.5 933.5833 5600 126200
January, 2013 126200 8.5 893.9167 5600 120600
February, 2013 120600 8.5 854.25 5600 115000
12869

Accrued Interest calculated: - `12869/-

Drawing & Disbursing Officer

NDRI, Karnal
 CASH & BILL SECTION

Placed below office order No.F. 13-652/2006/E-1(S)-34-36 dated: 20-07-2013

in supersession of the office order issued No.F.13-652/2006/E-1(S)/1615-17 dated:
16-05-2013 regarding EOL, HPL & EL of Ms. Sarita Yadav, A.O.

In this connection, we have already made the recovery of EOL as per office
order No. F.13-652/2006/E-1(S)/1615-17 dated: 16-05-2013. Now A.A.O. E-1 has
sent the revised office order No. F. 13-652/2006/E-1(S)-34-36 dated: 20-07-2013. As
per this office order refund `3108/- is to be made to Ms. Sarita Yadav.

In view of the above, if approved, we may refund an amount of `3108/- to

Ms. Sarita Yadav, A.O.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION-1

It is submitted that due to oversightly a sum of Rs. 475/- on account of other

payment has been deducted in excess for the month of August, 2013 from the salary of Dr.
Anil Kumar Chauhan, PS. If approved, we may prepare the refund bill for Rs. 475/- in
favour of Dr. Anil Kumar Chauhan, PS.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION-1

Service book of Sh. Raghu H.V, Scientist has been verified from 01-07-2012 to 31-
10-2013

D.D.O. (C & B-I)

A.A.O. E-I (S)
 CASH & BILL SECTION

Dated 30 .09.2013

AAO E-V vide his endorsement No. 1-1/2013/EV( Coord )- dated 27-09-2013 has
forward a copy of the Council’s Endorsement No.9 (3)/1997-CDN (A&A) dated 26-09-2013
of Sh. Rajesh Sahay, Sr. Finance & Accounts Officer, ICAR, Krishi Bhawan, New Delhi
alongwith OM No. 1-8/2013-E.II (B) dt. 25-09-2013 of Sh. Kishori Raman Sharma, Under
Secretary to the Govt. of India, Ministry of Finance Deptt. Of Expenditure, New Delhi
regarding Payment of Dearness Allowances to Central Government employees-Revised
Rates (enhanced from the existing rate of 80% to 90%) effective from 1-7-2013.

In view of the above, before we prepare the D.A Arrear Bills for three months
( w.e.f. 1-07-2013 to 30-09-2013) to make the payment of arrear to employees of NDRI,
Karnal, the Director may kindly see for approval please.

Submitted for approval please.

D.D.O./ Sr. AO

Jt. Director (A) & R/ DIRECTOR

 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL-132001

Dated 04 .10.2013

1. An Information is required for those person drawing the H.R.A. for onward
transmission to the Council through E-V Section. The information may be supplied
according to following format.

C.
S.No. Name Designation Date of Date Since Entitlement Remarks
joining Drawng Category (if any)
HRA

2. Please supply up-to-date whole information of the pay in the softcopy for use
of digitalization to Karvy consultants.

Drawing & Disbursing Officer

NDRI, Karnal
 Speed Post

F.No. C&B-I/misc./2013-14 Dated : 10, Oct., 2013

MEMORANDUM

With reference to this office Memorandum No. C&B/misc/2013-14 dated 27th April-2013,
the dues against Dr. S. Chinnadurai, Ex. Sr. Scientist are still stand. Therefore it is again requested the
outstanding dues may please deposit with the Cashier NDRI, Karnal or send the DD in favour of
“ICAR unit” NDRI, Karnal immediately.

Senior Administrative Officer

Dr. S. Chinnadurai,
Ex. Sr. Scientist,
Old No. 3/51, New No.4/17 West Street,
ELUVARAIMUKKI (PO),
Nazareth (Via) 628617 Thoothukudi (Df) T.N.

Copy to:-
1. The Asstt. Finance & Acctts Officer, NDRI, Karnal with reference to Note No.F.
1(5)/GPF FW /2013-14/Audit-II/1514 dated 18/19-Sept.2013
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. No.Misc./C&B-I/DDO/2013-14- dt.30-10-2013

As per the representation of Dr.M. Sivaram Sr. Scientist, Southern Regional

Station, NDRI, Bangalore. It is inform that, since he joined his service in pensionable
establishment that is Spices Board of Government of India under GPF in 1997, prior
to New Pension Scheme implemented in 2004. The Spices Board had GPF Scheme
during his service there. In KFRI, Employer Provident Fund Scheme has been
followed. Moreover he has applied through proper channel without any break in
service. Therefore our opinion in this case is that he should be covered under old
pension scheme and should be deducted GPF, however the matter is purely pertained
to administration, hence the A.A.O. E-I (S) section may please decide the case with
consultation with the Internal Audit.

D.D.O. (C & B-I)

A.A.O. E-I (S)
 CASH & BILL SECTION

Placed below office order No.F. 13-652/2006/E-1(S)-188-190 dated: 01-11-

2013 regarding EL, HPL & EOL of Ms. Sarita Yadav, A.O. As per this office order the
recovery for `44058/- is to be made from Ms. Sarita Yadav.

In view of the above, if approved, we may recover an amount of `44058/- in

three installments (15000 x 2, 14058 x 1) from the salary of Ms. Sarita Yadav, A.O.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION-1

It is submitted that Dr. R.S. Gandhi Ex. Head, DCB Division has already been
relieved from the NDRIon 21.9.2013 (AN) to join his duty at ICAR Hqrs. Due to
oversightly, we have made the salary of Dr. R.S. Gandhi for the month of oct.2013 after
deduction as per details given below.

Rate P.M.
Particulars Amount

Rs.56370/- Rs.56370/-
Substantive /Officiating Pay
Rs.10000/- Rs.10000/-
Grade Pay
Rs.59733/- Rs.59733/-
Dearness Allowance @ 90%
Rs.6637/- Rs.6637/-
House Rent Allowance
Rs. 3040/- Rs. 3040/-
Transport Allowance
Total Dues: Rs. 135780/-

DEDUCTIONS:
Rs. 10000/- Rs. 10000/-
G.P.F.Subscription
Rs. 19000/- Rs. 19000/-
Income Tax
Total Deduction: Rs. 29000/-

Net Amount: Rs. 106780/-

In view of the above, if approved, we may request to the following:

1. Dr. R.S. Gandhi to deposit Rs. 106780/- with the Cashier NDRI, Karnal or send the
same in shape of DD in favour of “ICAR Unit” NDRI, Karnal.
 2. DDO, ICAR to adjust the Income Tax amount of Rs.19000/- may be adjusted in the
next month pay.
3. Comptroller, that his GPF deduction for Rs.10000/- may not be credited in his
account.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

CASH & BILL SECTION-1

In continuation to the office letter No. C&B/misc./2013-14-4914-16 dated 13th

Nov.,2013 addressed to Dr.R.S. Gandhhi ADG (AP&B), ICAR requested to deposit
Rs.106780/- to this institute.
In this connection Dr. R.S. Gandhi has sent the cheque amounting to
Rs.106780/- vide no.234229 dated 29-11-2013 for depositing in the institute account.
If approved we may send the above said cheque to the Comptroller / Sr.
F.A.O. for depositing in the institute account and send a request to Under Secretary
( Cash ) ICAR, New Delhi to recover an amount of Rs.19000/- from the pay of Dr.
R.S. Gandhi towards excess Income Tax deposited in Income Tax department in Oct.-
2013.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 Joint Director (A & R)

CASH & BILL SECTION

NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. No.Misc./C&B-I/DDO/2013-14- Dated :- 14.11.2013

 OFFICE NOTE

The amount `5400/- has been deducted on account of M.C.A. principal for the month of
Oct.-2013 from the salary of Dr. Hans Ram Meena, Sr. Scientist, Ext. Division, NDRI. The same
may be treated as M.C.A. interest and send it to the IVRI Izatnagar.

D.D.O. (C & B)
S.F.A.O ( Audit )

CASH & BILL SECTION

 Placed below office order No.F. 13-652/2006/E-1(S)-272-74 dated: 07-11-
2013 regarding EOL of Ms. Sarita Yadav, A.O. As per this office order the recovery
for `38137/- is to be made from Ms. Sarita Yadav.

In view of the above, if approved, we may recover an amount of `38137/- in

three installments (13000 x 2, 12137 x 1) from the salary of Ms. Sarita Yadav, A.O.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

National Dairy Research Institute

(Indian Council of Agricultural Research)
KARNAL-132001 (Haryana)

No.F.Misc.C&B-I - Dated 27-Nov.-2013

PAY CERTIFICATE
 This is to certify that Dr. A. S. Harika, working at this Institute as P.S. has
drawn the following emoluments for the financial year, 2012-13:-

1. Basic Pay ` 719800/-

2. Grade Pay ` 120000/-
3. Dearness Allowance ` 565803/-
4. D.A Arrear ` 29919/-
5. House Rent Allowance NIL
6. Transport Allowance ` 32128/-
7. Bonus NIL
8. Personal Pay NIL
9. Washing Allowance NIL
10. Honorarium NIL
11. Tuition Fee NIL
_________
Total Dues: ` 1467650

Deductions

1. Income Tax ` 251907/-

2. G.P.F. Subscription ` 102000/-
3. G.P.F. Advance NIL
3. G.S.L.I. Scheme ` 1440/-
4. Motor Car Advance ` 48000/-
6. License Fee ` 37197/-
___________
Total Deductions: `440544/-

Net Payable: ` 1027106/-

This Certificate is being issued to Dr. A. S. Harika for the Preparation of

the Balance Sheet of Revolving Fund Seed Production.

Drawing & Disbursing Officer

Dr. A. S. Harika, P.S., F.M. Section.

NDRI, KNL

National Dairy Research Institute

(Indian Council of Agricultural Research)
KARNAL-132001 (Haryana)

No.F.Misc.C&B-I - Dated 27-Nov.-2013

PAY CERTIFICATE
 This is to certify that Sh. Anil Kumar Dagar, working at this Institute as Sr.
Tech. Officer has drawn the following emoluments for the financial year, 2012-
13:-

1. Basic Pay ` 199120/-

2. Grade Pay ` 64800/-
3. Dearness Allowance ` 177869/-
4. D.A Arrear ` 9819/-
5. House Rent Allowance ` 26392/-
6. Transport Allowance ` 32128/-
7. Bonus NIL
8. Personal Pay NIL
9. Washing Allowance NIL
10. Honorarium ` 37291/-
11. Tuition Fee ` 15000/-
_________
Total Dues: ` 562419/-

Deductions

1. Income Tax ` 26040/-

2. G.P.F. Subscription ` 178000/-
3. L.I.C. Subscription ` 4392/-
4. G.P.F. Advance NIL
5. G.S.L.I. Scheme ` 1440/-
6. Motor Car Advance NIL
7. License Fee NIL
___________
Total Deductions: `209872/-

Net Payable: ` 352547/-

This Certificate is being issued to Sh. Anil Kumar Dagar for the
Preparation of the Balance Sheet of Revolving Fund Seed Production.

Drawing & Disbursing Officer

Sh. Anil Kumar Dagar, Sr. Tech. Officer, F.M. Section.

NDRI, KNL
 CASH & BILL SECTION

Due to oversight the recovery of the following officers has been made on account of
Computer Advance Interest in excess from their salary.

Name Amount

1. Sh. Dharam Vir Singh, T.O. `231/-

2. Sh. Ravi Kant, T.O. `231/-

If approved, we may prepared a refund bill of `462/- (Four Hundred Sixty-Two

Only) in favour of the Officers as shown above for payment please.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION

To validae the PAN no. of all the employess of NDRI karnal, the following
staff of C&B Section have to attend the office on 14-01-2014.

1.Navdeep Singh, Tech. Asst.

2. Manjeet Singh, L.D.C.
3. Deepak Yadav, Tech.
4. M.P. Gupta, Asst.
5.sheer Singh, SSS.

In view of the above, if approved, we may come to attend the office on 14-01-
2014 for the said purpose.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION

Dated:-13-03-2014

It is submitted that a sum of `7000/- has been recovered from the salary of Dr.
Priyanka Chandra, Principal Investigator, on account of TDS.

If approved, we may prepared a refund bill of `7000/- (Seven thousand only) in

favour of Dr. Priyanka Chandra, Principal Investigator for payment please.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

 CASH & BILL SECTION

Placed below an application received from Dr. Raghu H.V., Scientist, DM

Division regarding deduction of the HRA from his salary due to his stay at Krishna
Hostel, NDRI since 1-03-2013.

As per rule, for temporary stay in State Bhavans/Guest House, employees

posted to the centre who stay temporarily in State Bhavans/Guest Houses, may be
reimbursed the amount of rent paid by them in excess of 10% of their basic pay (not
including dearness pay) or the HRA admissible to them, Whichever is less, subject to
the following condition:

(a) The employee has applied for accommodation of his entitlement,

(b) The guest house is located at the place of his posting,
(c) The employee stays in the Guest House/State Bhavans and submits rent
receipts for the same.

In view of the above, if approved, we may reimburse the amount of the rent
paid by him and recover an amount of `29656/- in six installments (5000 x 5, 4656 x
1) from the salary of Dr. Raghu H.V.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION

Placed below an application received from new employees, joined as Scientists at this
institute in the forenoon of 08-04-14 after having been relieved from NAARM, Hyderabad on 2-
03-14 (A.N), regarding release of their salary for the month of april-2014.

With the reference to letter received from Additional Secretary (DARE) & Secretary,
ICAR, D.O. No.3-2/2008-Pension dated: 03-06-2010, it is informed that following clause has
been devised to ensure the timely and smooth implementation of New Pension Scheme:

1. The registration of new recruits should be done by getting Form S1 (application for
allotment of PRAN) filled up by them, immediately upon their first joining and sent to
NSDL. This is a necessary pre-condition to be monitored by the DDOs before release of
their first pay, failing which responsibility will be fixed. However, as per rules,
recoveries towards Tier-1 contribution will start from the salary of the month following
the month in which the employee joined service.
2. It must be ensured by the DDOs that the PRAN is indicated on the first pay slips of such
individuals. Not doing so will also lead to responsibility being fixed.

Though, they have filled up their Form S1 and we have sent the same to E-1 Section for
the verification of the particulars filled by them with Service Book record, and to mention their
Date of Joining and Date of Retirement. But E-1 Section has not been received their Service
Book and other records from NAARM, Hyderabad & ICAR so far. Hence, particulars can only
be verified on receipt of their Service Books and other records.

In view to the above, if approved we may release their salary for the month of april-2014
and in the meantime, whenever E-1 Section has received their Service Books and other records
from NAARM, Hyderabad & ICAR , then we will get their Form S1 verified from E-1 Section.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 CASH & BILL SECTION

Placed below an application received from new employees, joined as Scientists at this
institute in the forenoon of 08-04-14 after having been relieved from NAARM, Hyderabad on 2-
03-14 (A.N), regarding release of their salary for the month of april-2014.

In this connection, it is stated that, as per letter received from Additional Secretary
(DARE) & Secretary, ICAR, D.O. No.3-2/2008-Pension dated: 03-06-2010(Flagged “A”), it is
informed that following clause has been devised to ensure the timely and smooth
implementation of New Pension Scheme:

1. The registration of new recruits should be done by getting Form S1 (application for
allotment of PRAN) filled up by them, immediately upon their first joining and sent to
NSDL. This is a necessary pre-condition to be monitored by the DDOs before release of
their first pay, failing which responsibility will be fixed. However, as per rules,
recoveries towards Tier-1 contribution will start from the salary of the month following
the month in which the employee joined service.
2. It must be ensured by the DDOs that the PRAN is indicated on the first pay slips of such
individuals. Not doing so will also lead to responsibility being fixed.

Though, they have filled up their Form S1 and we have sent the same to E-1 Section for
the verification of their particulars filled by them with Service Book record. But E-1 Section has
not been received their Service Book and other records from NAARM, Hyderabad & ICAR so
far. Hence, particulars can only be verified on receipt of their Service Books and other records.

In view to the above, if approved we may release their salary for the month of april-
2014.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

Joint Director (A & R)

 It is submitted that Dr. S.K. Sirohi,Ex-P.S. was expired on 26-02-2014 and his salary for
the month of Feb.-2014 was prepared in regular procedure, thus the same was deposited in the
bank in his account. Vide office order no. F.13-434/94-E.I(S) Vol.II-696-701 dated:20-03-2014
his name has also been struck off from the pay roll of the NDRI w.e.f 27-02-2014(F.N.) . with
the result salary for two days at the following rates is to be recovered from him.

RATES 26 DAYS SALARY 2 DAYS SALARY TO BE

RECOVERED
B.P. `53220/- `49419/- `3801/-
G.P. `10000/- `9286/- `714/-
D.A.@100% `63220/- `58704/- `4516/-
T.P.A. `3200/- `2971/- `229/-
H.R.A. `6322/- `5870/- `452/-
TOTAL AMOUNT TO BE RECOVERED= `9712/-

In view to the above, if approved we may ask to Dr. Samita Sirohi to deposit `9712/- at
the Cashier NDRI karnal, so as to enable us to issue LPC and other documents.

Submitted for approval please.

D.D.O. (C & B) / Sr. A.O.

 Dated: 30.5.2014
The Comptroller
NDRI, Karnal

Pay arrear bill No. 104 dated 9.4.13 amounting to Rs. 618872/- was prepared out of
which Income Tax for Rs. 122000/- as per details given below was deducted and proper
Schedule was prepared and sent to audit with the bill:-

S.no. Name of the employee I.Tax Out of amount

1. Dr. Gopal Sankhala, P.S. 35000/- 178222/-

2. Dr. Dheer Singh, P.S. 35000/- 177919/-
3. Dr. Sachinandan De., P.S. 52000/- 262827/-

Total Rs. 122000.00

On going through the record of Challan when issuing Form-16, it is found that Challan
amounting to Rs. 122000/- has not been received from audit till to-date. It is therefore,
requested to look into the matter personally and copy of the challan amounting to Rs. 122000/-
 may be sent to AAO(C&B) immediately without any delay as the Form-16 is to be issued on or
before 31.5.14 to avoid any complication. Under Section 272A(2) a penalty of Rs.100 for each
day of default shall be leviable, subject to maximum for the amount of TDS in case non issue
Form-16 before the due date i.e. 31-05-2014.

This may please be treated as Most Urgent/Time Bound.

AAO(C&B)

CASH & BILL SECTION

NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. No.Misc./C&B-I/DDO/2014-15- Dated :- 06.06.2014

Dr. Samita Sirohi, P.S.,

 DES&M Division,
NDRI, Karnal

The salary of Late Dr. S.K. Sirohi for full month of Feb.-2014 was prepared in regular
procedure, thus the same was deposited in the bank in his account, however, as per office order no.F13-
434/94-E.I(S) Vol.II-696-701 dated:20-03-2014 issued by E-I Section the name of Dr. S.K. Sirohi has
been struck off from the pay roll of the NDRI w.e.f 27-02-2014(F.N.) resulting the salary for two days at
the following rates is to be recovered.

RATES 26 DAYS SALARY 2 DAYS SALARY TO BE

RECOVERED
B.P. `53220/- `49419/- `3801/-
G.P. `10000/- `9286/- `714/-
D.A.@100% `63220/- `58704/- `4516/-
T.P.A. `3200/- `2971/- `229/-
H.R.A. `6322/- `5870/- `452/-
TOTAL AMOUNT TO BE RECOVERED= `9712/-

Therefore, it is requested to you to deposit `9712/- at the Cashier NDRI karnal, so as to enable
the office to issue LPC and other documents.

D.D.O. (C & B)
Dr. R.S. Gandhi ADG,
(AP&B), Room no.-404,
ICAR, Krishi Bhawan,
New Delhi-110001.
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2014-15- Dated: 15-9-2014

The Asstt. Admn. Officer,

E-I(S.)
NDRI, Karnal.

With reference to the Pay fixation vide Order No.235-37 dated 4-2-2014 issued by E-I (S) Section
in respect of Dr. S. Chinnadurai Ex-Sr. Sci., we have made the due drawn statement amounting to
Rs. 122946/- and got it verified from Audit Section.
As per No Demand Certificate issued vide No. F.13-465/95-E.I(S)1496-1501 dated 21-3-2013 an
outstanding amount of Rs.201293/- is to be recovered from Dr. S. Chinnadurai. Although, we have
already sent Memorandum to him vide F.No. C&B/misc./2013-14-363 dated: 27th April, 2013 &
4443-44 dated: 10th Oct., 2013 to deposit the outstanding amount with the Cashier NDRI, Karnal or
send the DD in favour of “ICAR Unit” payable at NDRI, Karnal, but no reply has been received
from him. After a period of one year, he had requested to recover the outstanding amount from his
pay arrear, but his pay arrear amount is not sufficient to settle the whole outstanding amount against
him. Therefore, E-I (S) Section may please take further action to recover the remaining outstanding
amount from him.

This issue with the approval of the Competent Authority.

D.D.O. (C & B)
 CASH & BILL SECTION

Dated: 16-10-2014

In response to the Pay fixation Order issued vide No.235-37 dated 4-2-2014 by E-I (S)
Section in respect of Dr. S. Chinnadurai Ex-Sr. Sci., the due drawn statement has been
prepared amounting to Rs. 122946/- and got it verified from Audit Section.

As per No Demand Certificate issued vide No. F.13-465/95-E.I(S)1496-1501 dated 21-3-

2013 an outstanding amount of Rs.201293/- is to be recovered from Dr. S. Chinnadurai.
Although, we have already sent Memorandum to him vide F.No. C&B/misc./2013-14-363
dated: 27th April, 2013 & 4443-44 dated: 10th Oct., 2013 to deposit the outstanding amount
with the Cashier NDRI, Karnal or send the DD in favour of “ICAR Unit” payable at NDRI,
Karnal, but we did not receive any reply from him. After a period of one year, he had
requested to recover the outstanding amount from his pay arrear, but his pay arrear amount is
not sufficient to settle the whole outstanding amount against him. Accordingly, we wrote to E-
I (S) Section vide F.Misc./C&B-1/2014-15-865 dated: 15-9-2014 to take further action and to
recover the outstanding amount from him, in reply E-I(S) Section informed that they have no
source to recover the outstanding amount from. S. Chinnadurai Ex-Sr. Sci. and it may be
recovered at the end of Cash & Bill Section

In view to the above, if approved, we may request to Dr. S. Chinnadurai Ex-Sr. Sci. to
deposit the outstanding amount Rs.78347/- with the Cashier NDRI, Karnal or send the same in
shape of DD in favour of “ICAR Unit” N.D.R.I. Karnal within 15 days after receipt of the
letter.

Submitted for approval please.

D.D.O. (C & B) / C. A.O.

Joint Director (A & R)

 CASH & BILL-I
DATED:-18.10.2014

The Service Book of Dr. S.K. Atreja, Prin. Sci. has been verified from 01-07-2013 to
30-10-2014. PIC will be effective from 4-10-2014 as he was on medical leave from 19-6-
2014, accordingly we have made the necessary changes in Pay Roll, NDRI, Karnal.

D.D.O. (C & B-I)

A.A.O. E-I(S)
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2014-15- Dated: 24-12-2014

As per guidelines issued under the signature of Dr. A.K. Choubey, CPI(MIS/FMS), IASRI, New
Delhi, & keeping in view of the guidelines of comments issued Vide F. No. 17(1)/2013-Estt.IV
dated:12th August, 2013, regarding hiring Young Professional-II / Young Professional-I (Computer
Application ) for the MIS / FMS project in ICAR institute. The qualification required for the same are
as follows:-

(i) Young Professional-I

Essential Qualification: - B.Tech in Computer Science and Engineering.
Desirable: - Having experience.

(ii) Young Professional-II

Essential Qualification: - M.Tech in Computer Science and Engineering.
Desirable: - Having experience

The following duties will be performed by the hired young professionals:

(i) Assisting the Institute MIS-FMS Nodal Officer in assigning the role of institute employees in
the system as and when existing/new responsibility changes/assigned.
(ii) Providing User ID and Password to employees and managing the same.
(iii) Coordinating with IBM Support Team.
(iv) Providing hands on/short training session on regular basis to the employees.

D.D.O. (C & B Section)

 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2014-15- Dated: 5-1-2015

The Asstt. Admn. Officer’s,

E-I,II,III,IV,
NDRI, Karnal.

We are going to prepare salary through MIS/FMS w.e.f. March-2015. It is therefore, requested
to update the pay fixation & other allowances like small family allowance, personal pay, advance
increment, leave encashment, HPL/EOL and Honorarium/Remuneration up to 31-1-2015, so that we
may enable to run the pay roll properly.

D.D.O. (C & B Section)

Copy to:-
1. Joint Director (Admin. & Registrar) for information please.
 CASH & BILL SECTION
NATIONAL DAIRY RESEARCH INSTITUTE
KARNAL – 132 001

F. Misc./C&B-1/2014-15- Dated: 5-1-2015

The Asstt. Admn. Officer’s,

E-V, NDRI, Karnal.

We are going to prepare salary through MIS/FMS w.e.f. March-2015. It is therefore, requested
to update the status of Govt. Residence Occupied/Vacated from the effective date & Electricity Charges
up to 31-1-2015. Please provide the data of Electricity Charges in excel format
 for every month, so that we may enable to run the pay roll properly.

D.D.O. (C & B Section)

Copy to:-
1. Joint Director (Admin. & Registrar) for information please.

INDIAN COUNCIL OF AGRICULTURAL RESEARCH

NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001
F. Misc./C&B-1/2014-15- Dated: 10-2-2015

CIRCULAR

Income Tax deductions from the salary of the individual employee have been uploaded upto
December-2014 on the Income Tax site (https://incometaxindiaefiling.gov.in). All the employees are
requested to login on the said website and check the details in the Form-26AS. If you find any
mismatch, please inform to Cash & Bill Section for rectification.

D.D.O. (C & B Section)

Distributions:-
1. All Heads of Division/Section with the request to circulate the same among the staff.
2. Incharge Computer Center with the request to upload the circular to the Institute web site.
 CASH & BILL SECTION-1

It is submitted that due to miscalculation a sum of Rs. 15450/- on account of Income

Tax has been deducted in excess from the salary of jan.-2015 of Dr. T.K. Datta, PS. The said
amount has not yet been sent to Income Tax Department. Therefore, if approved, we may
prepare the refund bill for the said amount in favour of Dr. T.K. Datta, PS.

Submitted for approval please.

D.D.O. (C&B-I)

C.A.O.
 CASH & BILL SECTION-1

Superintendent Mahila Ashram, Karnal vide:- his letter dated:-nil has informed, that Sh.
Suresh Kumar Chief Technical Officer has been residing with his wife Smt. Kiran Bala, General
Supervisor, Mahila Ashram, Karnal in the government accommodation, which is allotted in the
name of his wife. Accordingly he has requested that the H.R.A. is not admissible to Sh. Suresh
Kumar and recovery may be made from his salary towards H.R.A. drawn by him and inform to
Superintendent, Mahila Ashram, Karnal.

In this connection, it is stated that as per practice, No Accommodation Certificate

are being issued by the A.A.O., E-V Section in the name of individual. Accordingly on the basis
of the No Accommodation Certificate issued by the E-V Section, the C&B Section has drawn
H.R.A. along with the salary of individual. In the case of Sh. Suresh Kumar the A.A.O. E-V
Section has issued No Accommodation Certificate vide-No.F.1-14/99/Vol.1/HAW/E-V/-708
dated:-28-3-2014 and its copy endorsed to C&B Section with request the drawal of H.R.A. may
be regularized after satisfying the instructions on the subject matter as he has shared the
government residential quarter allotted to his wife by the Haryana Government since the year
1996.

As per the condition for drawal of H.R.A. flagged ‘A’, a Government Servant
other than a Government Servant, who is living in a house owned by him shall be eligible for
H.R.A. at the rates specifying paragraph 1 above, even if they share Government
accommodation allotted to other than Government Servant, in such cases where
husband/wife/parents, children two or more of them being Central Government servants or
employees of State Governments, Autonomous Public Undertaking or semi-Government
Organization like Municipality, Port Trust, Nationalized Banks, Life Insurance Corporation of
India, etc., share accommodation allotted to another Government servant, House Rent
Allowance will be admissible to only one of them, at their choice.
Since Sh. Suresh Kumar are sharing accommodation allotted to his wife to Smt.
Kiran Bala, General Supervisor, Mahila Ashram, Karnal and he has own house in CHD city,
therefore, he is admissible to draw the H.R.A.. Accordingly he is drawing H.R.A. from April-
2014 to till date.

In view of the above, before may intimate the position to superintendent, Mahila
Ashram, Karnal the Audit Section may also see for audit concurrence please.

D.D.O. (Cash & Bill-1)

C. A.O.

CASH & BILL SECTION-1

Dated: 15-1-2015

It is submitted that due to oversight deductions have been made in excess from the
salary of the following officers, as per details given below.

Name Account Month Amount

1. Dr. Sachinandan De., P.S. M.C.A. Interest June-14 8087/-

2. Sh. Raghu H.V, Sci. Other Recovery August-14 344/-

If approved, we may prepare the refund bills in favour of respective officers.

Submitted for approval please.

 D.D.O. (C & B)

C.A.O.

CASH & BILL SECTION-1

 Placed below a recovery notice under section 45 of the Haryana Coop. Societies Act-
1984 received from Branch Manager, the Karnal Central Cooperative Bank Ltd., Karnal
dated:-NIL. As per notice the Branch Manager has informed that the Karnal New N.D.R.I.
Coop. Societies Ltd. Karnal, had taken C.D. from their bank in the year 1993 At present sum
of Rs. 1613297 + interest overdue is still outstanding in this loan account. N.D.R.I. being
employer had given undertaking 45 of the Haryana Coop. Society Act 1984. According to
undertaking, NDRI has under taken to deduct the installments from the loanee employees
and deposit it with the bank on C.D. loan. But, the societies become defaulter and you did
not deduct the salary as undertaken. Branch Manager has also provided a list of loanee
employees as well as photocopy of under taking issued by the Chief Admin. Officer,
N.D.R.I., Karnal, which is placed below for perusal.

In this connection, it is stated that as per this office record the recovery of the said
loan was recovered from the salary of the concerned employees up to 1997-98. However,
after that no record is available to stop the recovery from the salary of the concern
employees. It is also informed that, the then C.A.O. ( Sh. Gaya Parsad ) was issued the letter
to the Secretary, Karnal New N.D.R.I. Coop. Societies Ltd. Karnal, not to the Branch
Manager, The Karnal Central Cooperative Bank Ltd., Karnal. Moreover the list provided by
the bank is not visible, most of the employees have already being retired or expired and the
father name of the some employees has also not given.
In view of the above, it is propose that before we may give the reply to the Branch
Manager, The Karnal Central Cooperative Bank Ltd., Karnal, we may seek the legal opinion
from our Standing Council of Mr. Davinder Sharma Advocate karnal.

Submitted for order and approval please.

D.D.O. (C&B-I)

C.A.O.
 INDIAN COUNCIL OF AGRICULTURAL RESEARCH
NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001

F. Misc./C&B-1/2014-15- Dated: 17-3-2015

Mr. Devinder Sharma,

Standing Council,
Karnal.

Placed below a recovery notice under section 45 of the Haryana Coop. Societies Act-
1984 received from Branch Manager, the Karnal Central Cooperative Bank Ltd., Karnal
dated:-NIL. As per notice the Branch Manager has informed that the Karnal New N.D.R.I.
Coop. Societies Ltd. Karnal, had taken C.D. from their bank in the year 1993 At present sum
of Rs. 1613297 + interest overdue is still outstanding in this loan account. N.D.R.I. being
employer had given undertaking 45 of the Haryana Coop. Society Act 1984. According to
undertaking, NDRI has under taken to deduct the installments from the loanee employees
and deposit it with the bank on C.D. loan. But, the societies become defaulter and you did
not deduct the salary as undertaken. Branch Manager has also provided a list of loanee
employees as well as photocopy of under taking issued by the Chief Admin. Officer,
N.D.R.I., Karnal, which is placed below for perusal.

In this connection, it is stated that as per this office record the recovery of the said
loan was recovered from the salary of the concerned employees up to 1997-98. However,
after that no record is available to stop the recovery from the salary of the concern
employees. It is also informed that, the then C.A.O. ( Sh. Gaya Parsad ) was issued the letter
to the Secretary, Karnal New N.D.R.I. Coop. Societies Ltd. Karnal, not to the Branch
Manager, The Karnal Central Cooperative Bank Ltd., Karnal. Moreover the list provided by
the bank is not visible, most of the employees have already being retired or expired and the
father name of the some employees has also not given.
You are requested to prepare a draft reply on the basis of the comments provided to
you.

D.D.O. (C&B-I)
from pre- page

As per the remarks of the S.F.A.O. on the pre-page, it is submitted that on the basis of No
Accommodation Certificate has been issued by the E-V Section Vide No.F.1-14/99/vol.1/HAW/E-
V/-706 dated:-28-03-2014, and as per Note below Para. 5 (e) of SWAMY’S-MASTER MANUAL
FOR DDOs AND HEADS OF OFFICES (xv) two or more members sharing accommodation with
another Government servant.- If two or more members of a family (husband, wife, parents,
children) employed in Central / State Government, Autonomous Public Undertaking, Semi-
Government Organization like Municipalities, Port Trust, Nationalized Bank, Life Insurance
Corporation, etc., share accommodation allotted to another Government servant only one of them,
at their choice, can draw HRA, accordingly the C&B Section has been drawing the H.R.A. to Sh.
S.K. Chaudhary w.e.f.01-04-2014 to till date. Therefore, E-V Section may please take necessary
action on the letter received from Superintendant Mahila Ashram, Karnal and convey the decision
of the Competent Authority to C&B Section, so that the action may be taken accordingly.

D.D.O. (C&B-I)

A.A.O. E-V Section.

 INDIAN COUNCIL OF AGRICULTURAL RESEARCH
NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001

F. Misc./C&B-1/2015-16- Dated: 25-4-2015

Drawing & Disbursing Officer

ICAR- Zonal Project Director, Zone-I
PAU Campus, Ludhiana-141004

Sub: LPC.

Kindly refer your office order No.1(32)/Estt./2013/4384-4396 dated:-17-01-2015 on the subject

sited above . In this connection it is informed that the LPC received from your office of Dr. Ajmer
Singh, Senior Scientist, has been found following errors.
1. Income Tax deduction has shown `19000/- in the LPC , but the same amount has not
shown in salary details.
2. GPF deduction has shown `10000/- in the LPC, but salary details does not have GPF
deductions details.
3. In Motor Car Advance Recovery, there is some difference in LPC and hard copy of
email, which is deposited by Dr. Ajmer Singh, Senior Scientist to C&B-I, NDRI, Karnal.
(Copy of LPC, salary details & email enclosed herewith)
 It is therefore, requested to correct the LPC & salary details of Dr. Ajmer Singh, Senior
Scientist & send the same at earliest.

Yours Faithfully

D.D.O. (C & B Section)

Copy to:-
1. Dr. Ajmer Singh, Senior Scientist DES&M Division, NDRI, Karnal for information &
necessary action please.

CASH & BILL SECTION-1

Placed below letter received from Sh. Devinder Sharam, Advocate, Standing
Counsel, Karnal amounting `2200+300 misc. charges (Total= `2500) for preparing the reply
of the legal notice issued by the Branch Manager, The Karnal Central Co-operative Bank,
Mall Road, Karnal.
In view of the above, the Director may kindly accord expenditure Sanction
for `2200+300 misc. charges (Total= `2500) for the same for payment to Sh. Devinder
Sharam, Advocate. The funds will be met out from non-plan.
Submitted for order and approval please.

Joint Director (A & R) D.D.O. (C & B) / C. A.O.

DIRECTOR
 INDIAN COUNCIL OF AGRICULTURAL RESEARCH
NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001

F. Misc./C&B-1/2015-16- Dated: 12-5-2015

The Comptroller
NDRI, Karnal

It is submitted that, Cash & Bill Section had prepared 10 days leave Encashment Bills in
F.Y.(2014-15). Income Taxes were deducted and proper Schedules were prepared and sent to
Audit Section with the bills as per details given below:-

S.no. Name of the employee Bill No. date I.Tax Out of amount

1. Dr. Darshan Lal, P.S. 15013694 03-01-2015 16000/- 51736/-

2. Dr. Y.S. Rajput, P.S. 15013693 03-01-2015 16000/- 51736/-
3. Dr. Ramesh Chandra,S.S.15013709 03-01-2015 12000/- 37136/-
4. Dr. R.K. Sharma, P.S. 15013698 03-01-2015 16000/- 51736/-
5. Dr. A.K. Dodeja, P.S. 15013311 27-12-2014 16000/- 51736/-
6. Dr. R.C. Upadhyay, P.S. 15013307 27-12-2014 18000/- 58650/-
7. Sh. H.R. Gupta, CTO. 15002596 03-06-2014 4500/- 24207/-

On going through the record of Challan when issuing Form-16, it is found that Challans
have not been received from audit till to-date. It is therefore, requested to look into the matter
personally and copy of the challans may be sent to AAO(C&B) immediately without any delay
as the Form-16 is to be issued to avoid any complication. Under Section 272A(2) a penalty of
Rs.100 for each day of default shall be leviable, subject to maximum for the amount of TDS in
case non issue Form-16.

This may please be treated as Most Urgent/Time Bound.

AAO(C&B)
 CASH & BILL SECTION

The AAO, E-I (S) has sent revised pay fixation of Dr. I.K. Sawhney,
PS due to maximum of scale i.e. Rs.67000/- against which the recovery
sheet has been prepared and recovery to be made Rs.38502/-.
Before, the recovery from the official is affected from their salary with
the approval of competent authority, audit may kindly see for vetting and
comments.

D.D.O. (C & B)

Sr. Fin. & Accounts Officer

 In view of the above, if approved, we may recover an amount of Rs.38502/-
in four installments (10000 x 3, 8502 x 1) from the salary of Dr. I.K.Sawhney, P.S.

Submitted for approval please.

D.D.O. (C & B)

Chief Admin. Officer

INDIAN COUNCIL OF AGRICULTURAL RESEARCH

NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001

F. Misc./C&B-1/2015-16- Dated: 27-5-2015

Due to receive honorarium / remuneration bills after retirement in respect of

Dr. R.C. Upadhyay , Ex-PS, income tax Rs. 386/- was calculated thereon.

Therefore, kindly deposit the said amount with Cashier NDRI, Karnal at
earliest.
 Drawing & Disbursing Officer

Dr. R.C. Upadhyay,

Ex-PS.

INDIAN COUNCIL OF AGRICULTURAL RESEARCH

NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001
Time Bound
Most Urgent

F. No.Misc./C&B-I/DDO/2015-16- Dated :- 04 .June.2015

 CIRCULAR

It has been decided to prepare the salary through MIS/FMS with effect from June-
2015. All staff members of this institute are requested to make the Annual Income Tax
declaration in MIS/FMS by clicking on responsibilities NDRI Self Service assigned to the
users, as shown in the screenshot on overleaf. Individual can be declared his Tax declaration
other than GPF & GIS up to 15th of every month. The proof of investment will be submitted
to Cash & Bill Section with Annual Tax Declaration form up to 15-10-2015.

Accordingly, all the staff members of this institute are requesting to make their
Annual Income Tax declaration through MIS/FMS system, up to 15 th –June-2015, failing
which individual will be held responsible and income tax will be deducted by the system on
proportionate basis.

This issues with the approval of the Director, NDRI, Karnal.

Drawing & Disbursing Office

Distribution:-
1. All Heads of Divisions, NDRI, Karnal.
2. JD(R) | JD(A) | JD(A) & R | Comptroller | CAO | SAO(I) | SAO(II) | AAOs,
NDRI, Karnal.
3. All the Scientist In-charge, NDRI, Karnal.
4. Guard file.
 CASH & BILL SECTION
KARNAL – 132 001

F. No.Misc./C&B-I/DDO/2015-16- Dated: - 02.June.2015

It is submitted that, our staff has uploaded and verified the Payroll data of all
the employee in the MIS/FMS system and now we will ready to implement the Payroll
from June-2015 to onwards at NDRI, Karnal. Accordingly annual Income Tax declaration
of each employee is required to implement the Payroll through MIS/FMS system.
Therefore, a draft circular has been prepared and placed below for the said purpose.
Before issues the same the Director may also see for approval please.

Joint Director (A & R) D.D.O. (C & B) / C. A.O.

DIRECTOR

ICAR- NATIONAL DAIRY RESEARCH INSTITUTE

CASH & BILL SECTION
 KARNAL – 132 001

Dated:-10-6-2015

With reference to Circular F. No.Misc./C&B-I/DDO/2015-16-1396 dated :-

06 .June.2015, screenshot on overleaf was missing with the above said Circular, the
same has been shown as under.

Drawing & Disbursing Office

Distribution:-
1. All Heads of Divisions, NDRI, Karnal.
2. JD(R) | JD(A) | JD(A) & R | Comptroller | CAO | SAO(I) | SAO(II) | AAOs,
NDRI, Karnal.
3. All the Scientist In-charge, NDRI, Karnal.
4. Guard file.
ICAR- NATIONAL DAIRY RESEARCH INSTITUTE
CASH & BILL SECTION
KARNAL – 132 001
F. No.Misc./C&B-I/DDO/2015-16- Dated: - 16.June.2015

The A.A.O, E-I(S)

NDRI, Karnal.

With reference to office note No. F. 13-583/13/E-I(S)-863-64 dated:-15-06-

2015 regarding intimation the amount of leave salary pension contribution for the
period from 01-01-2013 to 24-04-2013 in respect of Dr. A.K. Srivastava, Director
NDRI karnal, which has not been remitted with SKUAST-Jammu .

As desired, the calculation of leave salary pension contribution for the above
said period is given as under:-

(a) Leave salary contribution :-

From 01-01-2013 to 31-03-2013 i.e for 3 months.
@11% of the pay drawan at NDRI karnal
i.e Rs. 75000+10000(NPA)-i.e 9350 x 3 =Rs. 28050/-
from 01-04-2013 to 24-04-2013 i.e for 24 days=Rs.7480/-
Total leave salary=Rs.35530/-

(b) Pension contribution :-

From 01-01-2013 to 31-03-2013 i.e for 3 months.
@15% of Rs. 22400/-(i.e Maximum of pay scale held before deputation)
3360x3= Rs. 10080/-
from 01-04-2013 to 24-04-2013 i.e for 24 days=Rs.2688/-
Total pension contribution=Rs.12768/-

Grand total :-Rs.48298/-

Drawing & Disbursing Office

Cash & Bill Section
The Maintenance Engineer
NDRI, Karnal.

Air conditioner in Cash & Bill Section-1 has stopped working, please depute
a person to check the same and service if required.

Drawing & Disbursing Office

Cash & Bill Section

ICAR- NATIONAL DAIRY RESEARCH INSTITUTE

CASH & BILL SECTION
KARNAL – 132 001
 Dated: - 06.July.2015

The Director

It is submitted that, the mother of Sh. Brahm Parkash,DDO, C&B Section NDRI has
passed away today. The staff of C&B Section wish to attend the crimination of his mother
in Yamunanagar , therefore, It is humble request you sir to provide a institute vehicle to
attend the same.

D.D.O. (DSC)/C.A.O.
 CASH & BILL SECTION
KARNAL – 132 001

Dated: - 22.July.2015

Placed below a letter written to Commissioner Income Tax (TDS-II),

Chandigarh. dt:-14-7-2015 regarding Income Tax Exemption Certificate for the
project entitled “ Impact Assessment and Evaluation of ration Balancing
Programme in Northern and Western Regions”. In this regard, the matter has been
discussed telephonically with Sh. Yad Ram Saini, ITO,Chandigarh, he is available
his office at Chandigarh on 28.07.15,therefore, the following officers / officials
may be permitted/allowed to visit at Chandigarh on 28.07.15:

1. Sh. Mithlesh Kumar, Sr. F.A.O.

2. Sh. Brahm Prakash, A.A.O., C&B Section.
3. Sh. Deepak Yadav, Tech., C&B Section.
4. Sh. Nitin Goel, C.A, NDRI Karnal.

In view of the above, Director may kindly request to allow the institute
vehicle to perform the journey for said purpose on 28.07.15.

Submitted for approval please.

Joint Director (A & R) D.D.O. (C & B) / C. A.O.

DIRECTOR

ICAR-NATIONAL DAIRY RESEARCH INSTITUTE

 CASH & BILL SECTION
KARNAL – 132 001

Dated: - 22.July.2015
F.NO. Misc./C&B/2015-

OFFICE ORDER

The Director NDRI,Karnal has been pleased to Constitute a Committee

Consisting the of following officers/officials to visit the office of Income Tax
Commissioner, Sector-17, Chandigarh on dated 28.07.15 to discuss the issue of
Income Tax Exemption Certificate:-

1. Sh. Mithlesh Kumar, Sr. F.A.O.

2. Sh. Brahm Parkash, A.A.O., C&B Section.
3. Sh. Deepak Yadav, Tech., C&B Section.
4. Sh. Nitin Goel, C.A, Office:- SCO 27 (1ST Floor),Sector-14 Market, Karnal.

Chief Admin. Officer.

Distributtion:-

1. All Concerned Officers/Officials (By Name)

2. Incharge Vehicle Pool with the request to provide Institute vehicle on the said
date for the above mentioned purpose.